Asiaric . the committes

The
Corporate
Committees
ASIARIC CONTRACTS SDN. BHD. (717667-U)
TM

The
Corporate
Committees
TM
Vision
Being a reputable company had never been satisfy than for being a responsible,
remarkable, and reliable builder of the constructural industry.
Mission
One step further and above everything we do is wholeheartedly and devotedly to be part
of the partnership by mutual respects in growth steadily and social contribution.
Strategy
Strategized everything we do to ensure the path of Asiaric Contracts and it’s successions
are uncompromize.
Action Plan
Systemizing the system by re-engineer, re-structure, and re-design to ensure all and
everything are in place without compromized.

The
Corporate
Committees
TM
Business
Mission
Market StrategyAction Plan
Corporate
Vision
Asiaric Contract . Core Values

Weekly Routine
Report & Follow up
Management
Meeting
Routine Management Meeting
Top Management
General Manager
Production
HOD
Urgent
General
Routine Report
Project
HOD
Urgent
General
Routine Report
SCM
HOD
Urgent
General
Routine Report
HR
HOD
Urgent
General
Routine Report
Finance
HOD
Urgent
General
Routine Report
Involvement in Top Management Meeting
• Review• Action
• Discuss• Feedback
Machinery
Man
Power
MaterialMonetary
4M - Meeting Objective
In-Charge Timeframe Set Up Pros & Con Action Plan
Approval /
Exectution
Result / Review Implementation
Meeting Strategy
TM

The Corporate Committees
The needs for corporate committees are an essential and important set-up. Having a substantial and deep build foundation for Asiaric Contracts by forming a group of the committees. Targetting to fine-tune the weaknesses of overall operation, eliminates bad habits
and strengthen the corporate platform by conducting a series key area focus in maximizing all or possible profitability and minimizing all or eliminating unnecessary cost.
Quality Engineering . Key focus: Documentation . Manufacturing . Process . Vendor . Raw Material . Waste Material . Transfer . Machinery . Job scope . Rework . Inventory . Job Order
Design & Project . Key focus: Drawing . Revision . Engineering Design Changes – ECN . Engineering Notification Practices . Project Guidance . Project Quality Parameter & Control
Worker Safety . Key focus: Safety Equipment . Tools . Tools Box . Tool Hanger . First Aid . Medi-Procedures . Rules . Regulations . Inspections . Orientation
Supply Chain . Key focus: Resource Development & Deployment . AVL Management . Logistic Control . Inventory Control . Segments . Record . Process . Procedures . Authorization
Fire & Emergency . Key focus: Emergency Gathering Point . Fire Fighting Equipment . Equipment Inspection . Harzard & Flammable Control . Emergency Contact . Orientation
Human Resource . Key focus: Employment Consultation & Execution . Employee Orientation . Staffing Handling . Employment Status . Skill Set Development & Deployment
5S & Environment Control . Work Sections Management . Factory Premises Management . Waste Control & Management . Machinery Maintenance & Management .
Quality Management Design & Project Worker Safety Supply Chain Fire & Emergency Human Resource 5S & HSE Management
TM

TM
Objectives
Efficient
Implement
Effective
Improvemen
t
Objective In Committees Formations
Identify Edvidence Proposal Objectives
Execution Review Implement
The 7 Steps
Productivity Quality
Man Power Time
Cost Efficiency Analysis
Skill
Know HowTraining
3Ring Circle - Effectiveness Analysis

Quality Management Committees (TQM – Top/Total Quality Management)
All processes are required a quality format to serve the traceability by acknowledge, fiing, categorize, and details. This applied to the entire management, documentations, and all processes in order to achieve the foundation for ISO application. The quality management committees shall
be formed by a group managers (Top management, Operation, engineering, SCM, Sales & Marketing, Finance, HRM) within the company to decide what’s best appropriated and suited for the company in term of its business nature.
Total Quality Management is referring to the Rules & Regulations of Quality Management being preset by top management and managers to determine all essential processes, forms, formats, standards, and requirement are clearly defined.
Top Quality Management is referring to Management, Documentations, Processes, are defined and designed to trackable and traceable.
TQM rules and regulations must be implemented to apply and comply strictly, without fail as the TQM rules the entire corporate quality management.
TQM involved all functional departments within the company as such DES-design, ENG-engineering, FIN-finance, LGT-logistic, OPT-operation, PRD-production, PRO-project, COS-construction site, SCM-supply chain, INV-storage, WHR-warehouse, HRM-human resource, WSM-waste
resource. TQM Management Representative (TQM-MR) must be appointed by the quality management committee member to act as a leader to take lead toward to the company quality management improvement program as well as to management the ISO certification.
Each and every department are roled as part of the TQM and is required to established a link in term of process interference, cross founctional, material transformation, inbound of raw material, out-bound of finished goods, and process flow chart to counter-measure all activity are linked
perfectly without any conflicts.
Internal audit is a required as regular basis to ensure all process, documentations, work-flows among all departmental are linked, worked and synchronized, recorded, communicated, and filed accordingly with no failure can be accepted. All process involved in documentation and
requirements shall be distributed, reviewed, orientated, guided, and approved by TQM members. Master copy shall be hold by the TQM management representative (TQM-MR).
Documentation
Process
Management
Traceability
Acknowledge
Filing
Categorize
Details
Top Quality Management Total Quality Management
TM

TM
MD
GM
Operation
SCM Logistic Production Procurement
Corporate
HR Finance
Project
Design
Formation of Corporate Hierarchy Structure Formation of Quality Foundation & Elementaries
Procedures
Documentations
Quality Manual
Data
Vendor
Representatives
TQM
Committees
ISO

The Project Committees
Project plays an important roles and responsbility in this industry as it holds the most of critical project informations, requirement, and details.
Projects are required the entire resource of the company to work out all required components to complete on the customer requirements. Project committees are very important as the project leader will need to guide all team member to deliver all output by effective communications and
instructions.
In order to ensure all communication is effective and constructive. All process, product, and documentation must be clearly set up so that the resource of company can be effectively managed and applied without mislead or out of track toward to client due date.
Project required essential support from several functional department. As such;
Design: Provide formwork and accessories information, clear product formcode, and quantity required.
Supply Chain: Procurement, inventory, and logistic arrangement.
Production: Execution of production planning, job order, follow up, record, and coordination.
On-site construction: Site supervisor to conduct installation, feedback of formwork application status, and feedback on client expection or requirement.
Corporate communication: provide clear and effective communication to understand the project requirement and due date.
Projects
Informations
Requirements
Criterias
Due-Date
Quantitives
Process
Transformations Modifications
TM

TM
Project
Management
Progress
Analysis
Informations
Resource
Time-To-Market
SupportsCommunication
Cost
Correspondent
Coordination
Cooperation
Project KPI Key Focus
Manufacturing
Cost
Cost Structure
Ratio
Monitor
Control
Manufacturing
Yield
Cost Factor
Monitor
Control

The Worker Safety Committees
Accident free working environment is the ultimate objective. To ensure and eliminate all possible or potential threats at work is critically important. The safety committees are required to contribute and suggest all possible ideas to improvement on the safety level for all work place in the
company.
Carry out routine work place inspection to ensure all workers are fully aware of their work place and to stay away from endanger spot. Provide sufficient safety awareness training, informative emergency education, and effective safety orientation to all existing and new workers. Using
PDCA method to monitor and determine if the worker is capable to comply the safety rules and regulations.
Full safety awareness check-list is required for all work sections by individual basis. Standardize the inspection method, and listing, make it a habit everytime inspection is carried out and record accordingly. Acknowledge by the worker and safety committee personnel.
Identified an emergency life-saving skill set or provide demostration of how critical situation should be handled in the event of severe injuries. As such, first aid material and kits should be easily access and apply;
Emergency access point
First aid box with sufficient material
Informative and constructive guideline
Standard procedures based on case by case basis
Key emergency contacts listing
• Inspection
Record
• Penalty
Reward
• Demostrate
Champaign
• Rules
Regulations
Plan Do
CheckAction
TM

TM
SafetyPolicy–Rules&Regulations
Final Penalty
Both Written & Monetary - Recorded
Monetary Penalty
Recorded
Written Warning
Recorded
Verbal Warning
Non-Record
5S
Productivity
Safety Awareness
KPI
Safety Awareness KPI Frame Work RecordSafety Policy

The Supply Chain Management Committees (SCM)
Supply chain management contribute for both cost effective and resource efficiency, it’s role partake in a major shares of foundation of profitability in any organization. Effective resources transformation enable the company to achieve and manageable in an extreme market competition
by compectitive price, corresponsive service, and cooperative support.
Supply chain management involved in corporate procurement including components, tools, spare parts, raw materials, equipment, and machinery. Full validation is required to ensure all information of seller, price, quality assurance and warranty lead-time, validity, distribution rights, and
certifications are checked, collected and compared. Validates under the approved vendor listing (AVL) is essential to ensure all supplier are genuine with full business liability.
Supply chain management involved in resource transformation and transformation control. Resource transformation refer to value added process before turning into finished goods, bill-of –material (BOM) is essential to evaluate and calculate the amount of input (raw material) is required.
Resource transformation is important as it considered 60% average of cost involvement in common merchant trade industry. Profitable business can run into deficit scenarios without knowingly if resource transformation is out of control as part of the supply chain management may suffer
severe losses.
Transformation control refer to the measurement of consumption all raw materials during resource transformation. Transformation control focus on outsource of raw material or component from inventory to support the needs for production requirement, approval is required before
outsource is done to keep track. All output shall be recorded accordingly during the transformation process so that SCM is able to calculate the amount material is being used, waste, or scrap during the resource transformation process.
Roles & Responsibility of Supply chain is a key department in every company. Caused of losses can not be measured and is considered supply chain management failure.
Supply chain helps company to control unnecessary by conducting costing down alternate by specific procurement bidding activity. SCM also help the company to stablize the inventory control and manufacturing cost significantly by the act of data collection to analyze the root-cause and
can be measured the cost of procurement.
Supply chain enable company to realize the cost ratio between raw material, process transformation, yield loss, administration, and business margin. SCM also helps to stablize on the quality supply of product in suppliers with appropriate method and strategy.
Raw Material
TransformationYields
Vendors
Selections
Industry
AuditValidity
Review
Approval
Inventory Categorize R & R
Quantitative Record Filing
Demand Verification Release
Record Summary
TM

TM
Cost Saving
Vendor Management
Resource Development
Sourcing Deployment
Commonizing / Materializing
Cost Comparison
Vendor Background
Oficial Certification
Submission
Sampling Submission
Product Yield
Material Technical
Data Sheet
Effective
Validity
ReliabilityDurability
Efficient
Quality
Supply Chain KPI Frame Work RecordKPI Frame Work Record

The Emergency Management Committees
Emergency management helps to secure the assets of company factory, premises, power point, fire extingguisher, aged wired, machineries, materials, and all other components as such raw materials and finished goods as well as in the event of sudden accident at work or to prevent
from deadly and critical sickness to pre, most importantly to ensure the level of contactability is visible to any employees.
The committees for emergency management is to form a team member to conduct regular inspection to check all areas whereby can be potentially threat to the company assets or any worker at work. Technical knowledge transfer and orientation to ensure the level of competency in
handling an emergency incident, effective communication and clear instruction is required to demostrates all possible circumstances and situations as such available persons and contact number.
Provide clear orientation to all staff includes of operation worker, details demostration, and proper procedures encouraging the worker to takes up the initiatives to rise their suggestions or report by verbal or in written format. Embrace and Strengthen the willingness of all workers or
individual to helps to protect the company assets as well as to protect all life at work. Promoting the the culture of safety and emegency awareness, regularly review the trend and continuously improve on the level emergency and keep it a habit.
Involving all operation leaders are important, the act of responsbility involvement enable may help to embrace spirits and strengthen the broad range communication channels between middle management and frontier worker, letting all level of employees to partake to work as a team
member altogether.
Structuring the premises and work place is eseential to ensure all fire extinguisher is clearly allocated with signboard indication, ease of exit, eliminate the fire leads, to prevent from any non-standard industrial management will help to improve on the factory asset management in the
event of emergency management.
Emergency gathering point is important and should be clearly plotted out, letting all employee to escape safely in the event emergency altogether. Clear procedure is required to ensure all employee is aware of where gathering point is allocated. Regularly practice is required to ensure
the procedures is well managed and controllable in the event of any emergency is happened. The system for quality is prevention
Emergency Contact
Emergency Executives
Emergency Manager
Uncle Ming
Fires Factory Safety
Pang
Injuries Machinery
TM

TM
Emergency Manager
Emergency Executive
Incidents
Fire & Bomba Work Injuries Machineries Worker Conflicts Anti-Thiefs
Natural Disaster Building & Premises Riots
Emergency Planner
Emergency KPI Frame Work Management

The Humen Resource Committees
Human resource committees management is a functional department as it helps to provide effective employment consultation and execution activities based on the development and progress of corporate directions. Human resource committees provide proper solutions, suggestions and
ideas to help the company to manage the employee deployment effectively through a series of multiple fair way communication channels between top to middle and frontier employees.
In the event of increment, promotion, employment welfares and job descriptions, human resource committees helps to consolidates various appraisal result by the use of KPI measurement tools to analyze the level of disciplinary, 5S, safety awareness, team player, leadership at work,
productivity, and informal initiatives to measure if an employees is deserved for upgrading.
In short term, the human resource committees may helps to back up to support on the weakness and lackness of HR department gathering essential technical work knowledges and know-how, putting them into proper profile or materials so as any new comer can pick up the job
edequately as part of the ISO documentary profile and records that allow the company to keep track on the employee performance.
In long term, the human resource committees may helps to stablize the entire work force in a proper format with positive work thinking and mentality and contribution toward to their individual work section. With the KPI measurement tools and key objective will enhance the workforce to
focus on their goal. Human resource department may relies contribution from the committees to maximize its roles and functions to help the company to deploy efficient and effective profession human resource management.
The function of KPI creating positive goals and objectives both deliver potential moralization and motivation as the ultimate foundation is to enrich on a meaningful and resourceful annual appraisal with edvidence as a result which can beneficial to top management to considerable action
in an annual increment and welfare strategies.
Successfully promoting the positive workforce is difficult task. Developping and keeping up a talents at work in long run is even more difficult, human resource is required to apply tactical strategic to establish an job empowerment and enhancement giving the workforce proper education,
encouragement, and career consultation will help improve and change the negative thinking in their work field.
KeyAreaFocus
Employment Consultation & Execution
Corporate Culture Education
Employees KPI Activity
Corporate Regulations & Orientation
Staffing Deployment & Management
Skill Set On The Job Training & Skill Set Certify Management
Plan . Do . Check . Action
Gorvernance Rules & Regulations Handling Management
Top Management Review Approval
Middle Management Review Suggestion
Bottom Management Requirement Feedback
TM

TM
ActionCheckDoPlan
Corporate
Human
Resource
Staffing
Education
Appaisals
Rewards
Orientation
Rules
Regulations
Rights
Disciplinary
Short-Course
Written
Verbal
KPI Frame Work Management
Rules Management Regulations Management Human Resource &
Policy Management
Employee Welfare &
Policy Management
Employment Policy &
Disciplinary Management
Human Resource KPI Frame Work Record

The 5S & HSE Management (Health- Safety- Environmental) Committees
5S is a way of work place management, the standard is obtained from Japanese automotive industry, applied since the 50s. As most of industries are machineries, equipments, and automotive, in order to ensure the work is neat and well keep to make sure the work place is efficient , the
Japanese operation engineers had design a system which can be either self-management or by enforcement as an essential activity within an organization to make it mandatatory manufacturing standardization to determine if an organization is readily to be self managed by the following
terms;
1. Seiri-Sorting: Remove unnecessary items and dispose of them properly. Make work easier by eliminating obstacles. Reduce chances of being disturbed with unnecessary items. Prevent accumulation of unnecessary items. Evaluate necessary items with regard to cost or other
factors. Remove all parts or tools that are not in use. Segregate unwanted material from the workplace. Need fully skilled supervisor for checking on regular basis. Don't put unnecessary items at the workplace & define a red-tagged area to keep those unnecessary items.
2. Seiton-Set In Order: Arrange all necessary items so that they can be easily selected for use prevent loss and waste of time by arranging work station in such a way that all tooling / equipment is in close proximity. Make it easy to find and pick up necessary items. Ensure first-in-first-
out FIFO basis Make work flow smooth and easy. All of the above work should be done on regular basis.
3. Seisuo-Shine: Clean your workplace completely. Use cleaning as inspection. Prevent machinery and equipment deterioration. Keep workplace safe and easy to work. Keep workplace clean and pleasing to work in.
4. Seiketsu –Standardize: Standardize the best practices in the work area. Maintain high standards in workplace organization at all times. Maintain orderliness. Maintain everything in order and according to its standard. Everything in its right place. Every process has a standard.
5. Shitsuke-Sustain: To keep in proper working order, be initiatives. Perform regular audits. Training and discipline. Training is goal-oriented process. Its resulting feedback is necessary in weekly basis.
6. Harzard management; https://www.safework.sa.gov.au/uploaded_files/managing_hazards.pdf
Harzard Waste
General Waste
Valueable Waste
Immediate Settlement
Daily Settlement
Weekly Settlement
HSE Damage: Severe
HSE Damage: Medium
HSE Damage: Minimal
Extreme Attention & Care
General Attention & Care
Extra Attention & Care
TM

TM
5S & E+HS -
Manager
5S & E+HS
Executive
Focus
Fire & Bomba First Aid Work Station Warehouses Storages Machineries Equipments Tools Environment Hostel
Natural Disaster Building Diseas
5S & E+HS
Planner
5s & E+HS KPI Frame Work Management

TM
Step 1
New Project
Step 2
Project Criterias
Step 3
Plans Review
Step 4
Material Plan
Step 5
Execution
Step 6
Delegation
Step 7
Follow up
Step 8
Store
Step 5.1
JO Release
Step 5.2
Review
Step 4.3
New Formwork
Step 4.2
Used Formwork
Step 4.1
Material Status
Step 3.1
Production Plan
Step 3.2
Material Plan
Step 3.3
Delivery Plan
Step 2
Informations
Step 2
DOR
Step 2
Requirements
Step 5.3
JO Release
Step 6.1
Cutting
Step 6.3
Welding
Step 6.2
Fabrication
Step 7.1
Record
Step 7.2
Check Qty
Step 7.3
Updates
Step 8
Tracking
Step 8
Tracking
Step 8
Tracking

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