The complexities of a cloud transformation program that involves the migration of hundreds or thousands of servers can present a significant challenge to program management and the coordination of IT teams tasked with the success and support of migration. This session outlines a highly collaborative agile approach to accelerate migration activities through automation of the iterative capture, sharing, and documentation of decisions and information, incorporated into a common DevOps solution. Speaker: Stephen Liedig, Solutions Architect, Amazon Web Services

1. © 2016, Amazon Web Services, Inc. or its Affiliates. All rights reserved.
Stephen Liedig, Solutions Architect, Amazon Web Services
Blake Chism, Practice Manager, Professional Services, Amazon Web Services
Dawn Beadle , Director Infrastructure Services, Monash University
An Agile Approach to
Accelerate Mass Migration

2. What we’ll cover today
§ Review of the AWS Cloud Adoption & Migration Frameworks
§ Large migration planning & execution considerations
§ Migration playbook
§ Central migration portal
§ Lessons learned

3. AWS Cloud Adoption & Migration
Frameworks

4. Cloud adoption is more than just technology…
Why?
Cloud Strategy
Business strategy
Enabler of the Business DevOps
What are others doing?
How?
Industry
Cost Control
Reporting
Operational Effectiveness
Talent Optimization
IT as Utility
Application Transformation
Security
Compliance and Governance
Measure
Continuous Deployment
On Demand
Fail early & Iterate
When?
Cloud Adoption Roadmap

5. AWS Cloud Adoption Framework (CAF)
People
Perspective
Process
Perspective
Security
Perspective
Maturity
Perspective
Platform
Perspective
Operations
Perspective
Business
Perspective
• Perspectives in planning,
creating, managing, and
supporting a modern IT
service.
• Guidelines for establishing,
developing and running AWS
environments.
• Structure for business and IT
teams to work together.

6. AWS Cloud Adoption Framework (CAF)
What skills and
capabilities are
required?
How to compose
adoption team?
How to structure
cloud programs?
Strategy for quality
delivery and
operations?
Will risk increase?
Can we run cloud
secure and
compliant?
What are the
priorities?
When to deliver
solutions?
How to design
foundations?
How to migrate
workloads?
What tooling do we
need?
What is the new ITSM
cycle?
Business Impact?
What to measure?
How to measure?
• Perspectives in planning,
creating, managing, and
supporting a modern IT
service.
• Guidelines for establishing,
developing and running AWS
environments.
• Structure for business and IT
teams to work together.

7. Cloud adoption is a journey
§ It requires planning and an adoption roadmap.
§ Cloud adoption strategy should be aligned closely with
business goals and objectives.
§ It can be disruptive and will drive significant change.
§ Most start small, learn, iterate, and accelerate.
§ Value can be achieved quickly.

8. Elements of a successful journey
Executive
Sponsorship
Cloud-First
Strategy
Principles &
Standards
Experiment
Cloud Center
of Excellence
Organizational
Change
Adoption
Roadmap
Align on business requirements; bring all stakeholders with you.
Create your vision; incentivize team members to follow your lead.
Define architectures, patterns, governance; measure, monitor, iterate.
Publish guidance and guard rails for how to adopt cloud successfully.
Provide centralized expertise; guide decentralized innovations.
Define new operating models, policies, processes, economics; provide training.
Start small and iterate, measure, manage, and update plan.

9. AWS Cloud Adoption Framework (CAF)

10. Large migration planning
and execution considerations

11. § Data center lease ending
§ Major capital depreciated
§ Capital funding caps
§ Strategic decision to go all in AWS
Drivers

12. Business needs are a major factor in defining migration
timelines:
§ Short (< 3 months)
§ Mid range (3 – 12 months)
§ Longer term (1 – 3 years)
Timelines

13. § Migrate dev first, then production
§ Live migrate production, then backfill dev
Workload migration approaches

14. § Hundreds to thousands of servers
§ Aggressive migration timeline
§ Large number of participants
§ Combination of the above
What is a large migration?

15. Application migration challenges
§ Lack of accurate discovery tools and processes
§ Lack of application contexts / information
§ Inaccurate on premise costs
§ Lack of detail and scope with respect to operating
model, governance, risk, compliance, security,
software licensing, etc.
Ø Increased cost
Ø Longer time to value
Ø Inaction
Challenges

16. Additional large migration challenges
§ Efficient coordination and communications across a large team made up of
business, application, development, operations, and partner participants
§ Discovering, transforming, and deploying complex sets of workload
components
§ Demand for automated management of AWS infrastructure and applications
§ Insufficient WAN bandwidth to support ongoing operations + parallel server
and data migrations

17. Monash University’s journey
to the cloud
Dawn Beadle , Director Infrastructure Services, Monash University

18. 70,071
Number of students
8,936
Potential classes per week
14,869
Number of staff
$350+
Our research income for 2014
Global
Where you will find us
Australia, Malaysia, South
Africa, China, India and Italy.
Top one percent
Of universities worldwide, and consistently listed as a preferred
source of graduates by companies the world over.
Research capability
We're active in over 150 fields and accommodate (or are joint
partners in) more than 120 research centres and institutes.

19. Vision
to achieve more flexible, cost effective delivery of
IT services, increasing the university’s ability to
compete by enabling greater agility and
innovation
by sourcing our services more appropriately
given the evolution of underlying
technologies & the ability of the market to deliver
cloud based service
programme initiated early 2014

20. ü Client focused
ü Evolve with technology
ü High level of collaboration
ü Automate and orchestrate routine
tasks and processes
ü Common practices, tools
ü Move away from transactional
Culture

21. Velocity
2014 2016

22. Do something, not nothing

23. Executive Sponsorship

24. Supplier maturity

25. It’s not all about technology

26. Lessons
Do something, not nothing Executive sponsorship
Supplier maturity It’s not all about technology

28. The Migration Bubble

29. The Migration Bubble – Components
Planning and
Assessment
Migration Tools Consulting Partners
Internal Training Duplicate
Environments
Lease Penalties

30. The Migration BubbleCost
Time
Planning
Migration Bubble
Operation and
Optimization
• Discovery and assessment
• Duplicate environments
• Staff training
• Migration consulting
• 3rd party tooling
• Lease penalties

31. AWS Migration Playbook

32. Application Migration & Disposition Options
Application
Interviews
App.
Automated
Discovery
App.
Migration
Options
App.
Analysis
Application Discovery Migration & Disposition Options
Retain
Retire
Rehost
Repurchase
Replatform
Refactor
This is the “do nothing” option. Legacy costs remain
and obsolescence costs typically increase over time
Decommission and archive data as necessary
“Lift and Shift” or “Forklifting.” Automated and
scripted migrations are highly effective
Either a replacement through procurement, or/and
upgrade
Opportunities to address significant infrastructure
upgrades can be realized which positively affects
compliance, regulatory and obsolescence drivers
Re-architecting and recoding require investment
in new capabilities. Potentially significant
business disruption
DescriptionComplexity
Low
Low
Med
Med
High
High

33. Application disposition option choices

34. Workload Migration Playbook variations
A number of factors drive the specific activities required for each
individual workload migration

35. Workload Migration Playbook phases
Varies by customer but typically ~9 phases and ~40 high-level activities

36. Central Migration Portal

37. Real-time workload migration dashboard
Finance
Time
Management
Fin VerticalHR
Knowledge
Management
QBR 721
Payroll
Audit
Tax Tracking
Sales Deals
Travel Tool
Customer
Portal
Golden
Marketing
Inspector
Operations
APAC
Vertical
Compliance
Enables:
§ Portfolio-level
transparency of
migration progress
§ Drill down to
individual workload
task details

38. Central Migration Portal
• Real-time program dashboard
• Report on work across roadmap tracks
• Manage releases with Kanban
• Central Help Desk

39. Lessons learned

40. Lessons learned
§ Up-front planning
§ Comprehensive discovery of workload components and
dependencies
§ Automated Migration Playbook
§ Agile project management techniques
§ Transparency via Central Migration Portal

41. Key takeaways
§ Migration as part of larger IT transformation framework
§ Migration automation, focus on business processes not
servers
§ Use agile techniques to help deliver value early and
expedite learning and organizational capabilities
§ Leveraging AWS ecosystem – APN Consulting and
Technology Partners, AWS Professional Services to
reduce risk and optimize activities and business
outcomes

42. Resources
• AWS Cloud Adoption Framework
• https://aws.amazon.com/professional-services/CAF/
• AWS Enterprise Accelerators
• https://aws.amazon.com/professional-services/enterprise-accelerators/
• AWS Professional Services
• https://aws.amazon.com/professional-services/
• AWS Migration Partner Solutions
• https://aws.amazon.com/migration/partner-solutions/
• AWS Whitepapers
• A Practical Guide to Cloud Migration
• https://d0.awsstatic.com/whitepapers/the-path-to-the-cloud-dec2015.pdf
• Migrating Your Existing Applications to the AWS Cloud
• http://media.amazonwebservices.com/CloudMigration-main.pdf

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