Poster presentation competition on Fire disaster management in a college fest scenario. In round 2, 28 teams were called out of which three were honered with first, second and third prize as ceremony at Marriot, Juhu, Mumbai

1. AmeriCares India Health Angels’ Competition 2012
 Situation Analysis
 Pre-emptive Planning
 Response Mechanism Presented By:
 Scalability & Applicability Team – Active Y
Abstract no 20
Shanu Singh(shanuchaudhery@gmail.com), PGDITM5
Sundeep Ankisetty(sandy.ahnk@gmail.com), PGDITM5

2. The Flow…….
 Dreadful Past
 Learning & Findings
 Situation Analysis
 Building Positioning
 Floor Usage and Planning
 Preparedness
 Vulnerability Assessment
 Planning
 Information Systems
 Resource Base
 Warning systems
 Education & Training timelines
 Drills & Learning
 Response mechanism
 Refugee Points
 Staircase Usage
 Contingency Planning
 Exit Staircase Usage
 Fire brigade truck
 Long term & Short term planning

3. Dreadful Past…
Finding: Most fire incident casualty take place because of improper planning & crowd miss management at
locations such as – Schools/Colleges, Temples, Cinema Theaters & Festivals/Fairs

4. Situation Analysis
Institute building has dense plantation at the back, petrol station on the left and open ground on the right side. The
presence of petrol station and plantation in vicinity makes its mandatory to control the fire even before it spreads
to the boundary areas of compound. Clearly current situation demands a multi-layered robust plan which can take
care of threats to life, property and nature.

5. Detailed Floor Plan for Evacuation
Ground Floor with reception and parking space Second Floor with staff rooms and administrative offices
First Floor with auditorium Third to sixth Floor are similar – It will have classrooms

6. Preparedness
Preparedness in advance is very critical to success of any activity. Inorder to tackle the fire disaster we shall work
on eight fronts.

7. Preparedness - Vulnerability Assessment (priority area)
•Identification of participants by handicap
along with concerned floor where they
attend the event.
•Building area is close to petrol station
and vegetation. Hence we must be extra
careful by containing the fire.
•In a building, two floors above and
below, the emergency floor are more
vulnerable to heat and smoke.
•Identification of participants by gender &
age along with concerned floor
•Above assessment make us ready for the
demographic data for the checklist
marking in case of evacuation

8. Preparedness - Planning
 Planning team should consist of these stakeholders:
 Fire department personnel
 Faculty advisor to fest
 Fest coordinators - Students
 Building architect or layout designer
 Central coordination plan along with specific floor
plan will define guidelines, as follows:
Timely controlling and raising of fire alarm along
with coordinated evacuation of people
Special dress code (illuminated color) with cap so
that they can be identified easily
Electricity control will be handled by central
coordination team (shutting down of lifts and air
conditioning)

9. Preparedness – Planning (Floor planning)
 Floor plan will specify following:
 Identification of visible locations and selection different safety signage and guidelines to fest
participants
 Identification of refuge area at upper and ground floors
 Identification of floor captain (responsible for directing people in rooms and toilets to refuge area or
fire exits) and central coordination team to guide floor captains for evacuation route considering all
floors and fire location.

10. Preparedness - Warning & Information Systems (alarm and
communication)
Warning Communication & Information System
 Fire Detection (pre installed or portable)  Two-way communication between the
 Early warning signal for floor captains to emergency area and central control. It can be
evacuate children, physically challenged, achieved using wireless handset devices or by
senior citizens and ladies followed by others mobile phones with hands free (PTT service)
 Backup Communication system in the event
the primary system becomes inoperative. - (flag
system, use red flags in case of emergency)
Floor 6 For floor specific announcements loud speakers
should be used to be loud and clear with
Floor 5 instructions.
Floor 4
Floor 3
Floor 2
Floor 1 Ground Floor

11. Preparedness – Resource Base & Responsibility
Summary Central Floor Teams
Coordination Team (Respective floors)
Key to successful implementation is in
(Ground floor) preparedness of the team in terms of –
Size 5 6*2  Allocation of clearly defined roles
Loud Speakers 2 12  Availability of required guidelines
Wireless Handset 3 12
 Availability ancillary equipments (alarm,
fire extinguishers, blankets, first aid etc)
Red Flag (Emergency 3 12
floor)
On similar line, we will have:
Yellow Flag(starting 3 12
evacuation) Central coordination team of 5 people
Green Flag(evacuation 3 12
completed)
Two floor captains for each of the floor
First Aid kit 1 6 catering to eastern and western block
Standy Duty Water tenders with fire man (prevent fire
from spreading to vicinity like plantation and One standby duty water tenders with
petrol station and also for evacuation refuge
point on 4th floor) fire man, such service offered by the State
Fire Service (Eg. Delhi) on demand. (We need
Sand Sand filled in buckets along the petrol station to apply to Chief Fire Officer stating the expected number of
boundary people participating in the function/ceremony, the hazardous
conditions.)

12. Preparedness – Education & Training Timelines

13. Preparedness – Drills
Grill the Drill Guidelines for Drill
• To identify any weakness in evacuation plan • Inform visitors & members of public if they are
• To test the procedure following any recent present
changes in working practice
• Get a first aid medical kit & team ready in the
• To familiarize team with procedures refugee area
• To test the arrangements for vulnerable • Lifts must not be used to create the simulated
group (such as old, children, disabled) environment
• To identify the weakness in emergency • All the staff must be extremely careful when
communications procedure and systems evacuating across street to avoid any accidents
• To identify the crowd management capability • On the spot debrief to discuss about success
of different floor captains and central and failures. All learnings must be
coordination team collated/recorded & worked upon
• Record of time should be kept from time of
sounding the alarm till the last person leaves

14. Preparedness – Drills Learning

15. Preparedness – Sanity Check Timelines
Timeline to check if all the
planned activities are
completed within the deadline

16. Response Mechanism
3 pronged approach to Fire response mechanism
First hand knowledge! Fight or alert! Evacuate!
•Auto Smoke alarm •Quick decision on fire fighting •Follow Floor Captain’s and
•Manual Alarm •Start evacuating Wall Poster instructions
•Floor captain alerts the Main •Depending on the type of fire •Control measures to avoid any
control about the type of fire take measures like power panic situation
•The fire truck stationed near shutdown etc.. •Captain follows evacuation
the college is alerted •Neighboring petrol station is procedure
alerted.

17. Contingency Analysis
• Evacuation priority to the incident floor
and to immediate floors above and 3
below it.
• Crowd Management by each floor
captain, using alternate stair case to
prevent stampede
• Refugee site at 4th floor, in case of smoke
at lower floors , for evacuation with Fire
truck’s stair case 1 2
• Head count to see none are missed out
• Sand Bags next to petrol bunk to prevent Floor number 1 2 3 4 5 6
fire spread
Staircase to be used
1 2 1 2 1 2
• Pruning of plantation spread in the (West wing)
campus Staircase to be used
2 3 2 3 2 3
(East wing)

18. Long Term & Short Term Planning
Long term Fire Prevention Policy Short term Fire Prevention Policy
• Student Training • Crowd management for fest or
• Yearly training program functions
• Biannual Fire Drills • Evacuation Mechanism
• Administration • Equipment procurement
• Maintenance • Wireless and other
communication device
• Equipment up-gradation
• Checklist Mechanism
• Annual Assignment of Floor
captain roles • Drill
• Annual audits to check the • Evacuation
robustness of system • Vulnerability Assessment
• Capability check and testing

19. References
1. Disaster preparedness for effective response - guidance and indicator package for implementing
priority five of the Hyogo framework - Hyogo framework for action 2005-2015: building the
resilience of nations and communities to disasters, United Nations
2. Evacuation systems for high-rise buildings , national safety council
3. School safety, government of India, ministry of home affairs, national disaster management
division
4. Disaster preparedness, disaster management training programme, united nations
5. Emergency preparedness plan, United Nations
6. Emergency planning for high-rise buildings by Daniel e. Della-Giustina, Ph.d.
7. Guidebook on technologies for disaster preparedness and mitigation, by dr. Satyabrata Sahu
under a consultancy assignment given by the Asian and Pacific centre for transfer of technology
(APCTT).
8. Introduction to disaster preparedness by international federation of Red Cross and Red
Crescent societies
9. Employee fire and life safety: developing a preparedness plan and conducting emergency
evacuation drills the following excerpts are taken from the book introduction to employee fire
and life safety, edited by guy colonna, © 2001 national fire protection association.
10. Guide to carrying out a supervised fire evacuation drill, fire technical guide, UCL