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ACCT6343
AccountingInformationSystems
Fall2013
Professor:MaryBethW.Goodrich
UNDERSTANDINGACCOUNTINGPROCESSESANDTHE
ACCOUNTANT’SROLEINACCOUNTINGSYSTEMS
TableofContents
1.FinancialSchedules
A. Post-AdjustedTrialBalance-12/31/12
B. GenerealLedger
C. SubsidiaryLedgers
-AccountsReceivable
-Inventory
-FixedAssets
-AccountsPayable
-SalariesandWages
D. Journals
-GeneralJournal
-PayrollJournal
-CashReceiptsJournal
-SalesJournal
-PurchasesJournal
-CashDisbursementsJournal
2.ReportsandSchedules
E. BankReconciliaons-12/31/12
-OperangBankAccount
-PayrollBankAccount
F. AccountsReceivableAgingReport-12/31/12
G. InventoryReconciliaonReport-12/31/12
H. FixedAssetReport-12/31/12
I. AccountsPayableAgingReport-12/31/12
3.InternalControlAnalysis
J. NarraveoftheYear-EndClosingofthesystem
K. FlowchartoftheYear-EndClosing
L. AnnotatedFlowchartshowingcontrolsandmissingcontrols
M. ControlMatrices
Account Description Debit Credit
1100 Cash - Operating Account 155,325.13
1110 Cash - Payroll 10.00
1130 Petty Cash -
1200 Accounts Receivable 133,000.00
1205 Allowance for Doubtful Accounts 3,325.00
1230 Interest Receivable -
1240 Notes Receivable 73,093.35
1300 Inventory 85,500.00
1410 Prepaid Insurance 11,000.00
1500 Fixed Assets - Furniture & Fixtures 275,500.00
1505 Accumulated Depreciation-Fixed Assets 37,829.17
2100 Accounts Payable 45,910.00
2150 Federal Withholding Payable -
2160 FICA Payable -
2165 Medicare payable -
2170 FUTA Payable -
2180 TX state SUTA payable -
2190 Interest Payable 10,800.00
2200 Federal Income Tax Payable -
2220 Current N/P to banks 39,603.64
2700 Notes Payable to Banks 94,334.81
2710 Other Liabilities 60,000.00
3100 Common Stock 5,000.00
3120 Additional Paid-In Capital-Common Stock 495,000.00
3200 Retained Earnings 56,570.98
4100 Sales 565,000.00
4180 Sales Discount 720.00
4190 Sales Returns 3,000.00
4500 Cost of Goods Sold 338,760.00
4700 Shrinkage and Waste 1,000.00
4800 Freight and Handling 5,000.00
5100 Accounting Fees 20,000.00
5200 Advertising Expense 4,500.00
5300 Bad Debts Expense 1,325.00
5400 Bank Fees 360.00
5600 Depreciation Expense 22,329.17
5700 Dues & Subscription 500.00
5800 Employee Benefits 1,500.00
5900 Insurance 600.00
6000 Legal Fees 9,000.00
6100 Life Insurance - Administration 400.00
6250 Postage -
6300 Rent Expense 27,000.00
6400 Repairs & Maintenance Expense 1,545.00
6500 Salaries and Wages 204,000.00
6600 Supplies -
6700 Telephone & Utilities 5,665.00
8000 Taxes - Federal Income -
8100 Taxes - FUTA Expense 224.00
8200 Taxes - FICA Expense 12,648.00
8250 Taxes - Medicare Expense 2,958.00
8400 Taxes - SUTA Expense 1,069.20
9000 Interest Expense 16,216.75
9100 Interest Income 375.00
9200 Miscellaneous Income/Expense -
1,413,748.60 1,413,748.60
Post-Adjustment Trial Balance
December 31, 2012
General Journal 1 Trial Balance
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 372,107.33 372,107.33
12 30 CD 359,313.85 12,793.48
12 30 CR 142,561.65 155,355.13
12 31 GJ4 30.00 155,325.13
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 10.00 10.00
12 30 PR 13,594.50 13,584.50
12 30 CD 13,594.50 10.00
Account not used -
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 137,000.00 137,000.00
12 30 SJ 137,000.00 274,000.00
12 30 CR 141,000.00 133,000.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 2,000.00 2,000.00
Dec 30 GJ5 1,325.00 3,325.00
Allowance for Doubtful Accounts
Account 1130
Account 1200
Accounts Receivable
Account 1205
Cash - Operating Account
Account 1100
Account 1110
Cash - Payroll
General Ledger
GJ4 - To record a bank fees
GJ5 - To adjust the balance in the Allowance for Doubtful Accounts
General Journal 1; General Ledger - Students Page 1 of 10
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 1 CD 75,000.00 75,000.00
12 31 CR 2,281.65 72,718.35
12 31 GJ6 375.00 73,093.35
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 29,500.00 29,500.00
12 30 SJ 78,000.00 48,500.00
12 30 PJ 135,000.00 86,500.00
12 31 GJ9 1,000.00 85,500.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 30 CD 12,000.00 12,000.00
12 31 GJ7 1,000.00 11,000.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 265,500.00 265,500.00
12 31 GJ8 10,000.00 275,500.00
Account 1410
Prepaid Insurance
Inventory
Account 1230
GJ8 - To record a purchase of fixed asset from Vendor 30 that occurred on 12/2
Account 1500
Fixed Assets - Furniture and Fixtures
Account 1240
Notes Receivable
Account 1300
GJ7 - To expense one month worth of Prepaid Insurance
Interest Receivable
GJ6 - To amortize Note Receivable on a monthly basis
12/30 Entry - To reduce the amount of the inventory to agree with the auditor's count
General Journal 1; General Ledger - Students Page 2 of 10
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 15,500.00 15,500.00
12 30 GJ2 22,329.17 37,829.17
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 108,000.00 108,000.00
12 30 PR 375.00 108,375.00
12 30 PJ 177,910.00 286,285.00
12 30 CD 243,375.00 42,910.00
12 31 GJ10 3,000.00 45,910.00
ACCOUNT NOT ACTIVE
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 30 PR 1,730.00 1,730.00
12 30 CD 1,730.00 0.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 30 PR 1,054.00 1,054.00
12 30 CD 1,054.00 0.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 30 PR 246.50 246.50
12 30 CD 246.50 0.00
Account 2100
Accounts Payable
Federal Withholding Payable
Account 2160
FICA Payable
Account 2140
Account 2150
Account 2165
Medicare Payable
Account 1505
Accumulated Depreciation Fixed Assets
GJ10 - To adjust the payable amount associated with the yellow page advertising bill (invoice # VA01)
General Journal 1; General Ledger - Students Page 3 of 10
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 31 GJ11 10,800.00 10,800.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
ACCOUNT NOT IN USE
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 43,660.19 43,660.19
12 31 GJ14 4,171.72 39,488.47
12 31 GJ15 3,238.25 36,250.22
12 31 GJ16 3,353.42 39,603.64
Account 2170
FUTA Payable
Account 2180
TX State SUTA Payable
Account 2190
Interest Payable
Account 2200
GJ14 - to reclassify the beginning balance of the Note Payable as Long-Term Note Payable
GJ15 - To reclassify December principal payment as Short-Term Payable (Orignally recorded in the Long-Term Payable G/L)
GJ16 - To reclassify the ending balance of the Note Payable as Short-Term Note Payable
Account 2220
Current NP to Banks
Federal Income Tax Payable
Account 2210
GJ11 - To record an interest payable related to a $60000 loan that has been outstanding for 9 months (April to year-end)
General Journal 1; General Ledger - Students Page 4 of 10
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 93,516.51 93,516.51
12 30 CD 3,238.25 90,278.26
12 31 GJ14 4,171.72 94,449.98
12 31 GJ15 3,238.25 97,688.23
12 31 GJ16 3,353.42 94,334.81
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 60,000.00 60,000.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 5,000.00 5,000.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 495,000.00 495,000.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 56,570.98 56,570.98
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 425,000.00 425,000.00
12 30 SJ 140,000.00 565,000.00
GJ15 - To reclassify December principal payment as Short-Term Payable (Orignally recorded in the Long-Term Payable G/L)
GJ16 - To reclassify the ending balance of the Note Payable as Short-Term Note Payable
GJ14 - To reclassify the beginning balance of the Note Payable as Long-Term Note Payable
Common Stock
Account 3120
Account 2700
Notes Payable to Banks
Account 2710
Other Liabilities
Account 3100
Additional Paid-In Capital - CS
Account 3200
Retained Earnings
Account 4100
Sales
General Journal 1; General Ledger - Students Page 5 of 10
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward
12 30 CR 720.00 720.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward
12 30 SJ 3,000.00 3,000.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 260,760.00 260,760.00
12 30 SJ 78,000.00 338,760.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward
12 31 GJ9 1,000.00 1,000.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 30 CD 5,000.00 5,000.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 30 PR 17,000.00 17,000.00
12 31 PJ 20,000.00 37,000.00
12 31 GJ13 17,000.00 20,000.00
Sales Discount
Account 4190
Cost of Goods Sold
Accounting Fees
GJ9 - To record the reduction of the inventory due to a discrepancy that exists between the subsidiary ledger amount and the auditor's count
Account 4180
Sales Returns
Account 4500
Account 4800
Freight and Handling
Account 5100
GJ13 - To correct a Salaries and Wages Expense that was erroneously recorded recorded in the Accounting Fees G/L
Account 4700
Shrinkage and Waste
General Journal 1; General Ledger - Students Page 6 of 10
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 30 PJ 1,500.00 1,500.00
12 31 GJ10 3,000.00 4,500.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 31 GJ5 1,325.00 1,325.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 31 GJ3 330.00 330.00
12 31 GJ4 30.00 360.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 330.00 330.00
12 31 GJ2 22,329.17 22,659.17
12 31 PJ 10,000.00 32,659.17
12 31 GJ3 330.00 32,329.17
12 31 GJ8 10,000.00 22,329.17
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 15 PJ 500.00 500.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 1,375.00 1,375.00
12 30 CD 125.00 1,500.00
Advertising Expense
Account 5300
Account 5400
GJ5 - To adjust the balance in the Allowance for Doubtful Accounts
GJ3 - To correct a recording and posting error in an amount of $330
Bank Fees
Account 5600
Account 5800
Employee Benefits
Account 5200
GJ3 - To correct a recording and posting error in an amount of $330
GJ4 - To record a bank fees
GJ8 - To adjust a recording error concerning a purchase from Vendor 30 for a fixed asset
Bad Debts Expense
Depreciation Expense
Account 5700
Dues & Subscription
GJ10 - To adjust the amount of the advertising expense associated with the yellow page advertising bill (Inv # VA01)
General Journal 1; General Ledger - Students Page 7 of 10
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 31 GJ7 600.00 600.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 30 PJ 9,000.00 9,000.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 31 GJ7 400.00 400.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 24,750.00 24,750.00
12 30 CD 2,250.00 27,000.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 15 PJ 1,545.00 1,545.00
Account 6300
Account 6400
GJ7 - To expense one month worth of the CEO Insurance portion of the Prepaid Insurance
Repairs & Maintenance Expense
Rent Expense
Account 6100
Life Insurance - Administration
Account 6250
Postage
Account 5900
GJ7 - To expense one month worth of the Business Insurance portion of the Prepaid Insurance
Insurance
Account 6000
Legal Fees
General Journal 1; General Ledger - Students Page 8 of 10
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 187,000.00 187,000.00
12 31 GJ13 17,000.00 204,000.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 5,300.00 5,300.00
12 15 PJ 365.00 5,665.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 224.00 224.00
12 30 CD 1,054.00 1,278.00
12 31 GJ12 1,054.00 224.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 11,594.00 11,594.00
12 31 GJ12 1,054.00 12,648.00
Account 6600
Supplies
Taxes - Federal Income
Account 8100
Taxes - FUTA Expense
Account 6700
Taxes - FICA Expense
Telephone & Utilities
Account 8000
Account 6500
Salaries and Wages
Account 8200
GJ12 - To adjust an erroneously recorded FUTA Expense. Amount should have been recorded in FICA Expense.
GJ12 - To record a FICA Expense. Amount was erroneously recorded in FUTA Expense.
GJ13 - To record a Salaries and Wages Expense that was erroneously recorded in the Accounting Fees G/L
General Journal 1; General Ledger - Students Page 9 of 10
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 2,711.50 2,711.50
12 30 CD 246.50 2,958.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 1,069.20 1,069.20
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward GJ1 5,016.65 5,016.65
12 30 CD 400.10 5,416.75
12 31 GJ11 10,800.00 16,216.75
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
12 31 GJ6 375.00 375.00
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 0.00
Account 8250
Account 9200
Account Not in Use
Miscellaneous Income/Expense
Taxes - SUTA Expense
Account 9000
Interest Expense
Account 9100
GJ6 - To amortize Note Receivable on a monthly basis
Taxes - Medicare Expense
Interest Income
Account 8300
Account 8400
GJ11 - To record an interest expense related to a $60000 loan that has been outstanding for 9 months (April to year-end)
General Journal 1; General Ledger - Students Page 10 of 10
C 10
Credit Terms: 2/10, Net 30
Credit Limit: $15,000
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward (from November) 20,000.00
12 10 CR 20,000.00 -
12 20 Inv 1204 SJ 8000.00
C 20
Credit Terms: 2/10, Net 30
Credit Limit: $30,000
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward (from October) 45,000.00
12 15 CR 25,000.00 20,000.00
12 28 Inv 1205 SJ 24,000.00 44,000.00
12 30 CM 01 SJ 3,000.00 41,000.00
C 30
Credit Terms: 2/10, Net 30
Credit Limit: $75,000
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward (from November) 60,000.00
12 3 CR 60,000.00 -
12 5 Inv 1202 SJ 48,000.00 48,000.00
C40
Credit Terms: 3/10, Net 30
Credit Limit: $45,000
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward (from November) 12,000.00
12 2 Inv 1201 SJ 24,000.00 36,000.00
12 5 Open Balance CR 36,000.00 -
12 10 Inv 1203 SJ 36,000.00 36,000.00
12/20 Entry - To record a sale of 8 units of Item 10
Customer 40
Customer 20
Customer 10
Customer 30
Account Receivable Subsidiary Ledger
Accounts Receivable Account 1200
General Journal 1; Subsidiary Ledger-AR
I 10
Item 10 Preferred Vendor: Vendor 30
Current Cost: $1,000 Retail Sales Price: $2,000 (Price Increase from $1,500)
Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 4,000.00 4.00
12 3 PJ 10,000.00 14,000.00 10.00 14.00
12 20 SJ 4,000.00 10,000.00 4.00 10.00
12 31 SJ 1,000.00 9,000.00 1.00 9.00
I 20
Item 20 Preferred Vendor: Vendor 30
Current Cost: $1,500 Retail Sales Price: $3,000 (Price Increase from $2,000)
Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 7,500.00 5.00
12 3 PJ 15,000.00 22,500.00 10.00 15.00
12 10 SJ 18,000.00 4,500.00 12.00 3.00
I 30
Item 30 Preferred Vendor: Vendor 30
Current Cost: $2,000 Retail Sales Price: $4,000 (Price Increase from $3,000)
Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 14,000.00 7.00
12 3 PJ 10,000.00 24,000.00 5.00 12.00
12 28 SJ 12,000.00 12,000.00 6.00 6.00
12 2 SJ 12,000.00 - 6.00 -
I 40
Item 40 Preferred Vendor: Vendor 30
Current Cost: $4,000 Retail Sales Price: $6,000 (Price Increase from $5,000)
Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 4,000.00 1.00
12 3 PJ 40,000.00 44,000.00 10.00 11.00
12 5 SJ 32,000.00 12,000.00 8.00 3.00
12 6 PJ 60,000.00 72,000.00 15.00 18.00
Quantity
Stock Item
Stock Item
Quantity
Quantity
Stock Item
Quantity
12/31 Entry - To reduce Item 10 inventory to agree with the auditor's count
12/2 Entry - To record a sales that occurred on 12/2 related to Item 30
Inventory Subsidiary Ledger
Inventory Account 1300
Stock Item
General Journal 1; Subsidiary Ledger-Inventory
Item 10 F10
Purchase Date: March 1, 2011 Depreciation Method: Straight Line Annual Depreciation 18,000.00$
Disposal Date: n/a Salvage Value: 20,000.00$ Useful Life 10 Years
Vendor: Vendor 20 Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 200,000.00 15,000.00 15,000.00
12 30 GJ 18,000.00 33,000.00
Item 20 F20
Purchase Date: November 2, 2011 Depreciation Method: Straight Line Annual Depreciation 3,000.00$
Disposal Date: n/a Salvage Value: 500.00$ Useful Life 5 Years
Vendor: Vendor 20 Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 15,500.00 500.00 500.00
12 30 GJ 3,000.00 3,500.00
Item 30 F30
Purchase Date: October 1, 2012 Depreciation Method: Straight Line Annual Depreciation 4,500.00
Disposal Date: n/a Salvage Value: 5000 Useful Life 10 Years Accumulated Depreciation
Vendor: Vendor 20 Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward 50,000.00
12 30 GJ 1,125.00 1,125.00
Item 40 F40
Purchase Date: December 2, 2012 Depreciation Method: Straight Line Annual Depreciation 2,450.00
Disposal Date: n/a Salvage Value: 200 Useful Life 4 Years Accumulated Depreciation
Vendor: Vendor 20 Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward
12 30 PJ 10,000.00 10,000.00
12 30 GJ 204.17 204.17
Accumulated Depreciation
Accumulated Depreciation
Fixed Asset Subsidiary Ledger
Fixed Assets - Furnitures and Fixtures Account 1500
General Journal 1; Subsidiary Ledger-Fixed Assets
V50
Vendor 50 Credit Terms: Net 30
Credit Limit: $75,000
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward -
12 30 Accounting Bill V 222 PJ 20,000.00 20,000.00
V60
Vendor 60 Credit Terms: Net 30
Credit Limit: $75,000
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward -
12 30 Legal Bill V723 PJ 9,000.00 9,000.00
V70
Credit Terms: Net 30
Credit Limit: $75,000
Ref Debit Credit Debit Balance Credit Balance
Dec 1 Balance Forward -
12 15 Utilities Bill V654 PJ 365.00 365.00
Account Payable Subsidiary Ledger
Accounts Payable Account 2100
Telephone and Utilities Vendor
Vendor 70
Legal Vendor
Accounting Vendor
General Journal 1; Subsidiary Ledger-AP Page 1 of 1
Salaried: $3,000 per month; Firm pays 25% of medical insurance P10
W-4 Filed, Married, 0 $236.00 / period 0.062 0.0145 $105/period
Ref Gross Federal W/H Social Security Medicare
Medical
Insurance Net Pay Check #
Dec 1 Balance Forward PR 33,000.00 2,596.00 2,046.00 478.50 1,155.00 26,724.50
12 30 PR 3,000.00 236.00 186.00 43.50 105.00 2,429.50 1045
2012 Total 36,000.00 2,832.00 2,232.00 522.00 1,260.00 29,154.00
Zero Balance Check: 36000-2832-2232-522-1260-29154
Salaried: $3,500 per month; Firm pays 25% of medical insurance P20
W-4 Filed, Married, 2 $217.00 / period 0.062 0.0145 $105
Ref Gross Federal W/H Social Security Medicare
Medical
Insurance Net Pay Check #
Dec 1 Balance Forward PR 38,500.00 2,387.00 2,387.00 558.25 1,155.00 32,012.75
12 30 PR 3,500.00 217.00 217.00 50.75 105.00 2,910.25 1046
2012 Total 42,000.00 2,604.00 2,604.00 609.00 1,260.00 34,923.00
Zero Balance Check: +42000-2604-2604-609-1260-34923
Salaried: $5,000 per month; Firm pays 25% of medical insurance P30
W-4 Filed, Single 0 $851.00 / period 0.062 0.0145 $60
Ref Gross Federal W/H Social Security Medicare
Medical
Insurance Net Pay Check #
Dec 1 Balance Forward PR 55,000.00 9,361.00 3,410.00 797.50 660.00 40,771.50
12 30 PR 5,000.00 851.00 310.00 72.50 60.00 3,706.50 1047
2012 Total 60,000.00 10,212.00 3,720.00 870.00 720.00 44,478.00
Zero Balance Check: 60000-10212-3720-870-720-44478
Salaried: $5,500 per month; Firm pays 25% of medical insurance P40
W-4 Filed, Married 4 $426.00 / period 0.062 0.0145 $105
Ref Gross Federal W/H Social Security Medicare
Medical
Insurance Net Pay Check #
Dec 1 Balance Forward PR 60,500.00 4,686.00 3,751.00 877.25 1,155.00 50,030.75
12 30 PR 5,500.00 426.00 341.00 79.75 105.00 4,548.25 1048
2012 Total 66,000.00 5,112.00 4,092.00 957.00 1,260.00 54,579.00
Zero Balance Check: 66000-5122-4092-957-1260-54579
Employee 10
Employee 20
Employee 30
Employee 40
Salaries and Wages Account 6500
Salaries and Wages Subsidiary Ledger
General Journal 1; Subsidiary Ledger - Wages&Sal
GL Acct# Explanation
Posted
Ref Debit Credit
GJ1
1100 Cash - Operating Account  372,107.33
1110 Cash - Payroll  10.00
1200 Accounts Receivable  137,000.00
1205 Allowance for Doubtful Accounts  3,325.00
1300 Inventory  29,500.00
1500 Fixed Assets - Furniture and Fixtures  265,500.00
1505 Accumulated Depreciation-Fixed Assets  15,500.00
2100 Accounts Payable  108,000.00
2220 Current N/P to banks  43,660.19
2700 Notes Payable to Banks  93,516.51
2710 Other Liabilities  60,000.00
3100 Common Stock  5,000.00
3120 Additional Paid-In Capital-Common Stock  495,000.00
3200 Retained Earnings  56,570.98
4100 Sales  425,000.00
4500 Cost of Goods Sold  260,760.00
5400 Bank Fees  330.00
5800 Employee Benefits  1,375.00
6300 Rent Expense  24,750.00
6500 Salaries and Wages  187,000.00
6700 Telephone & Utilities  5,300.00
8100 Taxes - FUTA Expense  224.00
8200 Taxes - FICA Expense  11,594.00
8250 Taxes - Medicare Expense  2,711.50
8400 Taxes - SUTA Expense  1,069.20
9000 Interest Expense  5,016.65
109,320 1,304,247.68 1,305,572.68
 
To input beginning balances. Input by GL Clerk
GJ2
12 31 5600 Depreciation Expense  22,329.17
1505 Accumulated Depreciation  22,329.17
22,329.17 22,329.17
7,105
To record 2012 Depreciation Expense per Fixed Asset Subledger
GJ3
12 31 5400 Bank Fees  330.00
5600 Depreciation Expense  330.00
11000
GJ4
12 31 5400 Bank Fees  30.00
1100 Cash - Operating Account  30.00
6500
GJ5
12 31 5300 Bad Debt Expense  1,325.00
1205 Allowance for Doubtful Accounts  1,325.00
6505
Date
General Journal
To correct a recording and posting error
To record a bank fees
To adjust the balance in the Allowance for Doubtful Accounts
ACCT 6343-F13 Financial Schedules-Students; General Journal Page 1 of 4
GL Acct# Explanation
Posted
Ref Debit CreditDate
General Journal
GJ6
12 31 1240 Note Receivable  375.00
9100 Interest Income  375.00
10340
GJ7
12 31 5900 General Insurance  600.00
6100 Life Insurance - Administration  400.00
1410 Prepaid Insurance  1,000.00
13410
GJ8
12 31 1500 Fixed Asset - Furniture and Fixtures  10,000.00
5600 Depreciation Expense  10,000.00
7100
GJ9
12 31 4700 Shrinkage and Waste  1,000.00
1300 Inventory  1,000.00
6000
GJ10
12 31 5200 Advertising Expense  3,000.00
2100 Accounts Payable  3,000.00
7300
GJ11
12 31 9000 Interest Expense  10,800.00
2190 Interest Payable  10,800.00
11190
GJ12
12 31 8200 FICA Expense  1,054.00
8100 FUTA expense  1,054.00
16300
GJ13
12 31 6500 Salaries and Wages  17,000.00
5100 Accounting Fees  17,000.00
11600
GJ14
12 31 2220 Current NP to Banks  4,171.72
2700 Notes Payable to Banks  4,171.72
4920
To reclassify the beginning balance of the Note Payable as Long-Term Note Payable
To amortize Note Receivable on a monthly basis
To correct an amount erroneously recorded in Accounting Fees. The amount should have been recorded in Salaries & Wages
To expense one month worth of Prepaid Insurance
To record a purchase of fixed asset from Vendor 30 that occurred on 12/2, and to correct a recording error concerning that particular purchase
To reduce the amount of the inventory to agree with the auditor's count
Adjustment to the amount of the advertising bill erroneously recorded as $1500 in the Purchase Journal (Invoice amount $4500)
To record an interest expense and payable related to a $60000 loan that has been outstanding for 9 months (April to year-end)
To adjust an erroneously recorded FUTA expense. Amount should have been recorded in FICA Expense
ACCT 6343-F13 Financial Schedules-Students; General Journal Page 2 of 4
GL Acct# Explanation
Posted
Ref Debit CreditDate
General Journal
GJ15
12 31 2220 Current NP to Banks  3,238.25
2700 Notes Payable to Banks  3,238.25
4920
GJ16
12 31 2700 Notes Payable to Banks  3,353.42
2220 Current NP to Banks  3,353.42
4920
To reclassify December principal payment as Short-Term Payable (Orignally recorded in the Long-Term Payable G/L)
To classify the ending balance of the Note Payable as Short-Term Note Payable (Counting from 12/30/2012)
ACCT 6343-F13 Financial Schedules-Students; General Journal Page 3 of 4
GL Acct# Explanation
Posted
Ref Debit CreditDate
General Journal
ACCT 6343-F13 Financial Schedules-Students; General Journal Page 4 of 4
DEBIT
Employee
Name
Posted
Ref Gross Pay
Federal
Withholding
FICA
(6.2%)
Medicare
Withheld
(1.45%)
Medical
Insurance
$80 Single
$140 Married
Firm pays
25% Net Pay Check No.
Acct # 6500 2150 2160 2165 2100 1110
EMPLOYEE:
12 30 Employee 10  3,000.00 236.00 186.00 43.50 105.00 2,429.50 1045
12 30 Employee 20  3,500.00 217.00 217.00 50.75 105.00 2,910.25 1046
12 30 Employee 30  5,000.00 851.00 310.00 72.50 60.00 3,706.50 1047
12 30 Employee 40  5,500.00 426.00 341.00 79.75 105.00 4,548.25 1048
Total 17,000.00 1,730.00 1,054.00 246.50 375.00 13,594.50
     
Zero Balance Check:
Posted to
Subledger V10
0=17,000-1,730-1,054-246.50-375-13,594.50 
Date
CREDIT
Payroll Journal
General Journal 1; Payroll Journal
Description Cash Sales Discount
1100 4180
A/R
Subsidiary
Acct Amount
Posted
Ref GL Acct # Amount
Posted
Ref
12 3 Customer 30 60,000.00 C30 60,000.00 
12 5 Customer 40 35,280.00 720.00 C40 36,000.00 
12 10 Customer 10 20,000.00 C10 20,000.00 
12 15 Customer 20 25,000.00 C20 25,000.00 
12 31 Note Payment 2,281.65 1240 2,281.65 
Total 142,561.65 720.00 141,000.00 2,281.65
   
Zero Balance Check:
0 = 142561.65+720-141,000-2281.65
Cash Receipts Journal
CREDIT
Date
DEBIT
Accounts Receivable 1200 Other Account
General Journal 1; Cash Receipts Journal
Description
Invoice/
Credit Memo
#
A/R
Subsidiary
Acct
Posted
Ref
Accounts
Receivable Sales Return COGS
Inventory
Subsidiary
Acct
Posted
Ref Inventory Sales
1200 4190 4500 1300 4100
12 2 Customer 40 1201 C40  24,000.00 12,000.00 I30 12,000.00 24,000.00
12 5 Customer 30 1202 C30  48,000.00 32,000.00 I40  32,000.00 48,000.00
12 10 Customer 40 1203 C40  36,000.00 18,000.00 I20  18,000.00 36,000.00
12 20 Customer 10 1204 C10 8,000.00 4,000.00 I10  4,000.00 8,000.00
12 28 Customer 20 1205 C20  24,000.00 12,000.00 I30  12,000.00 24,000.00
12 30 Customer 20 CM01 C20  (3,000.00) 3,000.00
Total 137,000.00 3,000.00 78,000.00 78,000.00 140,000.00
    
Zero Balance Check:
137,000+3,000-140,000 = 0
78,000-78,000 = 0
CREDIT
Date
DEBIT
Sales Journal
General Journal 1; Sales Journal
Vendor
Vendor
Invoice #
Inventory
1300 GL Acct # Amount
Posted
Ref
A/P Subs.
Acct # Amount
Posted
Ref
12 2 Vendor 20 - Fixed Asset V123 1500 10,000.00  V20 10,000.00 
12 3 Vendor 30 V456 75,000.00 V30 75,000.00 
10 Units - Item 10, 10 Units - Item 20, 5 Units-Item 30, 10 Units item 40
12 6 Vendor 30 V457 60,000.00 V30 60,000.00 
15 Units - Item 40
12 15 Repair Bill V810 6400 1,545.00  V40 1,545.00 
12 15 Dues V907 5700 500.00  V40 500.00 
12 15 Phone Bill V654 6700 365.00  V70 365.00 
12 30 Accounting Bill V222 5100 20,000.00  V50 20,000.00 
12 30 Advertising Bill VA01 5200 1,500.00  V40 1,500.00 
12 30 Legal Bill V723 6000 9,000.00  V60 9,000.00 
Total 135,000.00 42,910.00 177,910.00
  
Zero Balance Check:
0=135,000+42,910-177,910
Date
DEBIT
Other Acct
CREDIT
ACCOUNTS PAYABLE - 2100
Purchases Journal
General Journal 1; Purchases Journal
CREDIT
Check # Description
Cash
1100
A/P Subs.
Acct # Amount
Posted
Ref GL Acct # Amount
Posted
Ref GL Acct # Amount
Posted
Ref
12 1 2010 Vendor 30 108,000.00 V30 108,000.00 
12 1 2011 Loan (Promissory Note) 75,000.00 1240 75,000.00 
12 5 2012 Insurance (Life, General) 12,000.00 1410 12,000.00 
12 15 2013 Vendor 30 135,000.00 V30 135,000.00 
12 30 2014 Freight Bill 5,000.00 4800 5,000.00 
12 30 2015 Rent 2,250.00 6300 2,250.00 
12 30 n/a Transfer to Payroll 13,594.50 1110 13,594.50 
12 30 2016 Federal Withholding 1,730.00 2150 1,730.00 
12 30 2017 FICA 2,108.00 2160 1,054.00  8200 1,054.00 
12 30 2018 Medicare 493.00 2165 246.50  8250 246.50 
12 30 2019 Medical Insurance 500.00 V10 375.00  5800 125.00 
12 30 2020 First Bank (Note Payable) 3,638.35 2700 3,238.25  9000 400.10 
359,313.85 243,375.00 114,238.25 1,700.60
  
Zero Balance Check:
0=359313.85-243375-114238.25-1700.60
Date
DEBIT
Other AccountsOther AccountsACCOUNTS PAYABLE - 2100
Cash Disbursement Journal
General Journal 1; Cash Disbursement Journal
Bank
First Bank: Cash operating A/C #5551234 Statement General Ledger
Unadjusted Bank Balance, 12/30/12 $165,124.48 $155,355.13
Add:
Deposit in Transit 2,281.65
$2,281.65
Dedut:
Outstanding Checks: Check # Amount
2014 $ 5,000.00
2015 $ 2,250.00
2016 $ 1,730.00
2017 $ 2,108.00
2018 $ 493.00
2019 $ 500.00
($12,081)
Adjustments:
Bank Service Fee ($30)
$155,325.13 $155,325.13
Simba Enterprises, Inc
Bank Reconciliation
30-Dec-12
Bank
First Bank: Payroll A/C #5551235 Statement General Ledger
Unadjusted Bank Balance, 12/30/12 $2,920.25 $10
Add:
Deposit in Transit
Dedut:
Outstanding Checks: Check # Amount
1046 $2,910.25
Adjustments:
($2,910.25)
$10.00 $10.00
Bank Reconciliation
Simba Enterprises, Inc.
30-Dec-12
Customer Total Due 0-30 Days 31-60 Days 61-90 Days > 90 Days
Customer 10 8,000.00$ 8,000.00$
Customer 20 41,000.00$ 21,000.00$ 20,000.00$
Customer 30 48,000.00$ 48,000.00$
Customer 40 36,000.00$ 36,000.00$
133,000.00$ 113,000.00$ 20,000.00$
Accounts Receivable Aging Report
12/31/2012
Item Quantity Cost Total
Item 10 9 $ 1000 $ 9000
Item 20 3 $ 1500 $ 4500
Item 30 0 $ 2000 $ 0
Item 30 18 $ 4000 $ 72000
Total 30 $ 85500
Inventory Reconciliation Report
Simba Enterprises, Inc
30-Dec-12
Cost
200,000.00$
15,500.00
50,000.00
10,000.00
Total 275,500.00$
Item
Item 10
48,875.00
Item 40 204.17 9,795.83
37,829.17$ 237,670.83$
Note: Agree to Account 5600
37,829.17$
37,829.17$
15,500.00$
22,329.17$
General Ledger Balance A/C 1505 Accumulated Depreciation:
Conclusion: Subsidiary Ledger Agrees w/ General Ledger
Accumulated Depreciation - Year to Date
Accumulated Depreciation - Beginning of Year
Difference = Depreciation Expense for Year
General Ledger Balance A/C 1500 Fixed Assets:
Simba Enterprises, Inc
30-Dec-12
Fixed Asset Report
275,500.00$
Item 20
Item 30
Accumulated depreciation Net Book Value
33,000.00$
3,500.00
1,125.00
167,000.00$
12,000.00
Account Total Due 0-30 Days 30-60 Days 61-90 Days > 90 Days
Vendor 10 -$ - - - -
Vendor 20 10,000.00$ 10,000.00$
Vendor 30 -$ - - - -
Vendor 40 6,545.00$ 6,545.00$
Vendor 50 20,000.00$ 20,000.00$
Vendor 60 9,000.00$ 9,000.00$
Vendor 70 365.00$ 365.00$
Total 45,910.00$ 45,910.00$
Simba Enterprises, Inc
Accounts Payable Aging Report
30-Dec-12
Flowchart Narrative
The accountant of Simba Enterprises, Inc. exports the balances from the company’s old accounting
system to the new accounting system. Upon preparing a journal entry with the old balances, the newly
input data is stored in the “shared files” folder located in the server, which is shared by all employees
within the Accounting Department. The accounting clerk retrieves the data stored in the server, and
records the balances in the new General Journal and posting those balances to the General Ledger
based on the journal entry made by the accountant. The clerk then prepares a pre-adjusted trial
balance upon completing the aforementioned tasks. The accountant gains access to the data entered by
the accounting clerk, and subsequently discovers multiple recording errors that are erroneously made
by the clerk. Prior to preparing a post-adjusted trial balance, the accountant corrects any errors made
by the clerk by posting adjusting journal entries to the general journal, and then prepare a set of
December report based on the corrected entries. The corrected data is then stored in the “share files”
folder located in the server for further processing.
Control Plans Description
Present Controls
P-1_Hash Total: A summarization of account numbers that helps to increase input accuracy by
matching the total calculated by the clerk with that of the accountant.
P-2_General Ledger referenced to Sub-ledgers: Reference numbers are included in each G/L account to
help identify the origin of the entry.
P-3_Zero Balance Check: A calculation is done for each sub-ledger to make sure that total debits equal
total credits.
P-4_Aging Report: Aging account receivable and account payable reports are prepared each month to
access creditworthiness of the customers, and to identify delinquent accounts. (part 2 b and h)
P-5_Bank Reconciliation: Bank reconciliation is performed on a monthly basis to reconcile the
differences in the totals of the bank account and the general ledger accounts. (part 2 a)
P-6_Payroll Clearing Account: A bank account used solely for payroll purposes and is separated from a
company’s other, more general purpose bank accounts. The usage of such account increases input
validity, completeness, and accuracy.
P-7_Payroll Imprest Account: A bank payroll account that is reimbursed for the exact amount of the
disbursements made from the fund, rather than being supplemented for expected amounts in advance,
as with the payroll clearing account. The usage of such account increases input validity, completeness,
and accuracy.
P-8_Periodic Audit: The inventory count that is recorded in the inventory sub-ledger is matched with
the physical count performed by the auditor during his/her annual visit. (part 2 e)
Missing Controls
M-1_Traning of Personnel: Personnel should be provided explicit instructions and tested on their
understanding before being assigned new duties. (part 1 and 2-all)
M-2_Competence of Personnel: Persons assigned to processing or supervisory roles in transaction
processing systems should have the technical knowledge necessary to perform their functions. (part 1
and 2 all)
M-3_Batch Control (Batch Totals): Any type of control or count applied to a specific number of
transaction documents or to the transaction documents that arrive within a specific period of time.
(part 2 b,e,f,g)
M-4_Amount Control Total: Totals of homogeneous amounts for a group of transactions or
records, usually dollars or quantities, should be calculated. (part 2 b,e,f,g)
M-5_Adhering to the Matching Principle: Expense should be recorded during the period in which
they are incurred. (part 2 I)
M-6_Reasonableness Test: Tests should be applied to various fields of data through comparison with
other information available within the transaction or master records. (part 2 g and m)
M-7_Approval: The documents should be approved by the supervisor before submitting to the
accountant for further processing. (part 1)
M-8_Programmed Edit Check: The habit and procedure of editing and correcting data as it is input,
rather than later, would constitute a more effective and efficient accounting process. (part 1, 2 b, g, h)
M-9_Key Verification: Hiring one or more clerks in addition to the clerk that is currently being hired to
rekey the data entered by the clerk who is accustomed to making mistakes. (or simply terminate the
clerk’s employment due to he/she making excessive error) (part 1)
M-10_Error-Source Statistics: A report should be generated regularly, which highlights the occurrence
of input error made by the clerks. The controller and accountant would then be able to focus on the
accounting processes in which high risk exists concerning input errors. The managing team would then
be able to compose an operation training manual, which could inform newly hired employees about
effective and efficient accounting procedures and processes.
A B IV IC IA UC UA
P-1 P-1 P-1
P-2 P-2 P-2 P-2 P-2
P-3 P-3 P-3
P-4 P-4 P-4 P-4 P-4
P-5 P-5 P-5 P-5 P-5
P-6 P-6 P-6
P-7 P-7 P-7
P-8 P-8
P-2 General Ledger referenced to Sub-Ledgers
P-3 Zero Balance Check
Effectiveness goals include:
P-1 Hash Total
P-4 Aging Report
P-5 Bank Reconciliation
Control Goals of the G/L Process Control goals of the Information Process
Ensure
effectiveness of
operations by
achieving the
following goals:
Ensure
efficient
employm
ent of
resouces
(people,
computer
s, etc.)
Ensure
security
of
resources
(cash,
inventorie
s, fixed
assets,
etc.)
For the entries and ledgers
inputs (cash receipts, etc.),
ensure
For the master data,
ensure
Present Controls
Recommended Control Plans
Generally Accepted Accounting Principles
accounting procedures (data-entry ,etc.)
P-6 Payroll Clearing Account
P-7 Payroll Imprest Account
P-8 Periodic Audit
A: Enhance and ensure effectiveness of operations by complying with industry-related laws and regulations, and with the
B: Reduce the risk of making error and mistakes concerning the recording function by paying close attention to error-prone
Control Goals of the Student Company G/L process
A B IV IC IA UC UA
M-1 M-1 M-1 M-1 M-1 M-1 M-1
M-2 M-2 M-2 M-2 M-2 M-2 M-2
M-3 M-3 M-3 M-3
M-4 M-4 M-4 M-4
M-5 M-5 M-5 M-5
M-6 M-6 M-6
M-7
M-8 M-8 M-8 M-8
M-9 M-9 M-9 M-9
M-10 M-10
Recommended Control Plans
Control Goals of the Student Company G/L process
Control Goals of the G/L Process Control goals of the Information Process
Ensure effectiveness
of operations by
achieving the
following goals:
Ensure
efficient
employm
ent of
resouces
(people,
computer
s, etc.)
Ensure
security
of
resources
(cash,
inventorie
s, fixed
assets,
etc.)
For the entries and ledgers
inputs (cash receipts, etc.),
ensure
For the master data,
ensure
M-9 Key Verification
M-8 Programmed Edit Check
M-7 Approval
M-6 Reasonableness Test
M-5 Adhering to the Matching Principle
Missing Controls
accounting procedures (data-entry ,etc.)
A: Enhance and ensure effectiveness of operations by complying with industry-related laws and regulations, and with the
B: Reduce the risk of making error and mistakes concerning the recording function by paying close attention to error-prone
Effectiveness goals include:
M-1 Training of Personnel
M-2 Competence of Personnel
M-3 Batch Control (Batch Totals)
General Accepted Accounting Principles
M-4 Amount Control Total
M-10 Error - Source Statistics
What I have learned…
One of the loopholes of the university-level education is that there often exists a gap between the
experience a student gains throughout his or her academic endeavor, and the employment
requirements of the real world. Students are taught the procedures of doing bank reconciliations, but
never are given the opportunity to practice doing one, which involves all the intricacies and simulates
the monthly duty of a working accountant. Lectures are given to explain the theories behind the debits
and credits, but the students are never told what to do with them in the office when a pile of source
documents are handed over by a superior as the clock is ticking. The assignment of this project by
Professor Mary Beth Goodrich seems to have closed the gap between academia and the “reality” to
some extents. In order for us to add values to the employment place and become a constituent part of
the team, we must learn how to solve problems, problems that in case that are solved would increase
the efficiency and effectiveness of the business operation.
Through completing the project, I have come to a realization that many obstacles that an accountant is
facing in his or her daily routines are actually created by humans – for example, human errors
erroneously made by the inexperience employees. How does a company eliminate or reduce such risks
that involve human errors? Screening of employees prior to their actual employment to determine their
eligibility and competence, conducting training seminars that would increase the efficiency and accuracy
of the data-entry function of a newly hired employee, and the implementation of preventive, detective,
and corrective control procedures to negate the risk factors are just some of the items on the “to-do”
list of the management of a company which is hoping to attain success in running a business smoothly.
We as accountants bare great responsibility, for we act as the “creators” and “guardians” of information
– information that would affect a myriad of stakeholders. We should work strenuously to ensure that
pertinent information is recorded accurately in the system, securely protected from potential fraudsters,
and delivered to the users of information in the most efficient way. Regardless of the level of our
responsibility concerning the accounting process, the driving forces behind our work should remain the
same - integrity, diligence, and attention to details, and that is what I deem the most important concept
that I have learned in this class.
University of Texas at Dallas / Acct 6343 Accounting Information Systems / Fall 2013
Taught by: Professor Mary Beth Goodrich
AISEA__Jack and Maye Stewart Student Project Competition___Ryan Cheung___Graduate_MSA_UT Dallas (1)

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AISEA__Jack and Maye Stewart Student Project Competition___Ryan Cheung___Graduate_MSA_UT Dallas (1)

  • 2. TableofContents 1.FinancialSchedules A. Post-AdjustedTrialBalance-12/31/12 B. GenerealLedger C. SubsidiaryLedgers -AccountsReceivable -Inventory -FixedAssets -AccountsPayable -SalariesandWages D. Journals -GeneralJournal -PayrollJournal -CashReceiptsJournal -SalesJournal -PurchasesJournal -CashDisbursementsJournal 2.ReportsandSchedules E. BankReconciliaons-12/31/12 -OperangBankAccount -PayrollBankAccount F. AccountsReceivableAgingReport-12/31/12 G. InventoryReconciliaonReport-12/31/12 H. FixedAssetReport-12/31/12 I. AccountsPayableAgingReport-12/31/12 3.InternalControlAnalysis J. NarraveoftheYear-EndClosingofthesystem K. FlowchartoftheYear-EndClosing L. AnnotatedFlowchartshowingcontrolsandmissingcontrols M. ControlMatrices
  • 3. Account Description Debit Credit 1100 Cash - Operating Account 155,325.13 1110 Cash - Payroll 10.00 1130 Petty Cash - 1200 Accounts Receivable 133,000.00 1205 Allowance for Doubtful Accounts 3,325.00 1230 Interest Receivable - 1240 Notes Receivable 73,093.35 1300 Inventory 85,500.00 1410 Prepaid Insurance 11,000.00 1500 Fixed Assets - Furniture & Fixtures 275,500.00 1505 Accumulated Depreciation-Fixed Assets 37,829.17 2100 Accounts Payable 45,910.00 2150 Federal Withholding Payable - 2160 FICA Payable - 2165 Medicare payable - 2170 FUTA Payable - 2180 TX state SUTA payable - 2190 Interest Payable 10,800.00 2200 Federal Income Tax Payable - 2220 Current N/P to banks 39,603.64 2700 Notes Payable to Banks 94,334.81 2710 Other Liabilities 60,000.00 3100 Common Stock 5,000.00 3120 Additional Paid-In Capital-Common Stock 495,000.00 3200 Retained Earnings 56,570.98 4100 Sales 565,000.00 4180 Sales Discount 720.00 4190 Sales Returns 3,000.00 4500 Cost of Goods Sold 338,760.00 4700 Shrinkage and Waste 1,000.00 4800 Freight and Handling 5,000.00 5100 Accounting Fees 20,000.00 5200 Advertising Expense 4,500.00 5300 Bad Debts Expense 1,325.00 5400 Bank Fees 360.00 5600 Depreciation Expense 22,329.17 5700 Dues & Subscription 500.00 5800 Employee Benefits 1,500.00 5900 Insurance 600.00 6000 Legal Fees 9,000.00 6100 Life Insurance - Administration 400.00 6250 Postage - 6300 Rent Expense 27,000.00 6400 Repairs & Maintenance Expense 1,545.00 6500 Salaries and Wages 204,000.00 6600 Supplies - 6700 Telephone & Utilities 5,665.00 8000 Taxes - Federal Income - 8100 Taxes - FUTA Expense 224.00 8200 Taxes - FICA Expense 12,648.00 8250 Taxes - Medicare Expense 2,958.00 8400 Taxes - SUTA Expense 1,069.20 9000 Interest Expense 16,216.75 9100 Interest Income 375.00 9200 Miscellaneous Income/Expense - 1,413,748.60 1,413,748.60 Post-Adjustment Trial Balance December 31, 2012 General Journal 1 Trial Balance
  • 4. Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 372,107.33 372,107.33 12 30 CD 359,313.85 12,793.48 12 30 CR 142,561.65 155,355.13 12 31 GJ4 30.00 155,325.13 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 10.00 10.00 12 30 PR 13,594.50 13,584.50 12 30 CD 13,594.50 10.00 Account not used - Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 137,000.00 137,000.00 12 30 SJ 137,000.00 274,000.00 12 30 CR 141,000.00 133,000.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 2,000.00 2,000.00 Dec 30 GJ5 1,325.00 3,325.00 Allowance for Doubtful Accounts Account 1130 Account 1200 Accounts Receivable Account 1205 Cash - Operating Account Account 1100 Account 1110 Cash - Payroll General Ledger GJ4 - To record a bank fees GJ5 - To adjust the balance in the Allowance for Doubtful Accounts General Journal 1; General Ledger - Students Page 1 of 10
  • 5. Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 1 CD 75,000.00 75,000.00 12 31 CR 2,281.65 72,718.35 12 31 GJ6 375.00 73,093.35 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 29,500.00 29,500.00 12 30 SJ 78,000.00 48,500.00 12 30 PJ 135,000.00 86,500.00 12 31 GJ9 1,000.00 85,500.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 30 CD 12,000.00 12,000.00 12 31 GJ7 1,000.00 11,000.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 265,500.00 265,500.00 12 31 GJ8 10,000.00 275,500.00 Account 1410 Prepaid Insurance Inventory Account 1230 GJ8 - To record a purchase of fixed asset from Vendor 30 that occurred on 12/2 Account 1500 Fixed Assets - Furniture and Fixtures Account 1240 Notes Receivable Account 1300 GJ7 - To expense one month worth of Prepaid Insurance Interest Receivable GJ6 - To amortize Note Receivable on a monthly basis 12/30 Entry - To reduce the amount of the inventory to agree with the auditor's count General Journal 1; General Ledger - Students Page 2 of 10
  • 6. Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 15,500.00 15,500.00 12 30 GJ2 22,329.17 37,829.17 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 108,000.00 108,000.00 12 30 PR 375.00 108,375.00 12 30 PJ 177,910.00 286,285.00 12 30 CD 243,375.00 42,910.00 12 31 GJ10 3,000.00 45,910.00 ACCOUNT NOT ACTIVE Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 30 PR 1,730.00 1,730.00 12 30 CD 1,730.00 0.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 30 PR 1,054.00 1,054.00 12 30 CD 1,054.00 0.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 30 PR 246.50 246.50 12 30 CD 246.50 0.00 Account 2100 Accounts Payable Federal Withholding Payable Account 2160 FICA Payable Account 2140 Account 2150 Account 2165 Medicare Payable Account 1505 Accumulated Depreciation Fixed Assets GJ10 - To adjust the payable amount associated with the yellow page advertising bill (invoice # VA01) General Journal 1; General Ledger - Students Page 3 of 10
  • 7. Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 31 GJ11 10,800.00 10,800.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 ACCOUNT NOT IN USE Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 43,660.19 43,660.19 12 31 GJ14 4,171.72 39,488.47 12 31 GJ15 3,238.25 36,250.22 12 31 GJ16 3,353.42 39,603.64 Account 2170 FUTA Payable Account 2180 TX State SUTA Payable Account 2190 Interest Payable Account 2200 GJ14 - to reclassify the beginning balance of the Note Payable as Long-Term Note Payable GJ15 - To reclassify December principal payment as Short-Term Payable (Orignally recorded in the Long-Term Payable G/L) GJ16 - To reclassify the ending balance of the Note Payable as Short-Term Note Payable Account 2220 Current NP to Banks Federal Income Tax Payable Account 2210 GJ11 - To record an interest payable related to a $60000 loan that has been outstanding for 9 months (April to year-end) General Journal 1; General Ledger - Students Page 4 of 10
  • 8. Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 93,516.51 93,516.51 12 30 CD 3,238.25 90,278.26 12 31 GJ14 4,171.72 94,449.98 12 31 GJ15 3,238.25 97,688.23 12 31 GJ16 3,353.42 94,334.81 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 60,000.00 60,000.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 5,000.00 5,000.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 495,000.00 495,000.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 56,570.98 56,570.98 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 425,000.00 425,000.00 12 30 SJ 140,000.00 565,000.00 GJ15 - To reclassify December principal payment as Short-Term Payable (Orignally recorded in the Long-Term Payable G/L) GJ16 - To reclassify the ending balance of the Note Payable as Short-Term Note Payable GJ14 - To reclassify the beginning balance of the Note Payable as Long-Term Note Payable Common Stock Account 3120 Account 2700 Notes Payable to Banks Account 2710 Other Liabilities Account 3100 Additional Paid-In Capital - CS Account 3200 Retained Earnings Account 4100 Sales General Journal 1; General Ledger - Students Page 5 of 10
  • 9. Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 12 30 CR 720.00 720.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 12 30 SJ 3,000.00 3,000.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 260,760.00 260,760.00 12 30 SJ 78,000.00 338,760.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 12 31 GJ9 1,000.00 1,000.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 30 CD 5,000.00 5,000.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 30 PR 17,000.00 17,000.00 12 31 PJ 20,000.00 37,000.00 12 31 GJ13 17,000.00 20,000.00 Sales Discount Account 4190 Cost of Goods Sold Accounting Fees GJ9 - To record the reduction of the inventory due to a discrepancy that exists between the subsidiary ledger amount and the auditor's count Account 4180 Sales Returns Account 4500 Account 4800 Freight and Handling Account 5100 GJ13 - To correct a Salaries and Wages Expense that was erroneously recorded recorded in the Accounting Fees G/L Account 4700 Shrinkage and Waste General Journal 1; General Ledger - Students Page 6 of 10
  • 10. Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 30 PJ 1,500.00 1,500.00 12 31 GJ10 3,000.00 4,500.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 31 GJ5 1,325.00 1,325.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 31 GJ3 330.00 330.00 12 31 GJ4 30.00 360.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 330.00 330.00 12 31 GJ2 22,329.17 22,659.17 12 31 PJ 10,000.00 32,659.17 12 31 GJ3 330.00 32,329.17 12 31 GJ8 10,000.00 22,329.17 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 15 PJ 500.00 500.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 1,375.00 1,375.00 12 30 CD 125.00 1,500.00 Advertising Expense Account 5300 Account 5400 GJ5 - To adjust the balance in the Allowance for Doubtful Accounts GJ3 - To correct a recording and posting error in an amount of $330 Bank Fees Account 5600 Account 5800 Employee Benefits Account 5200 GJ3 - To correct a recording and posting error in an amount of $330 GJ4 - To record a bank fees GJ8 - To adjust a recording error concerning a purchase from Vendor 30 for a fixed asset Bad Debts Expense Depreciation Expense Account 5700 Dues & Subscription GJ10 - To adjust the amount of the advertising expense associated with the yellow page advertising bill (Inv # VA01) General Journal 1; General Ledger - Students Page 7 of 10
  • 11. Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 31 GJ7 600.00 600.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 30 PJ 9,000.00 9,000.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 31 GJ7 400.00 400.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 24,750.00 24,750.00 12 30 CD 2,250.00 27,000.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 15 PJ 1,545.00 1,545.00 Account 6300 Account 6400 GJ7 - To expense one month worth of the CEO Insurance portion of the Prepaid Insurance Repairs & Maintenance Expense Rent Expense Account 6100 Life Insurance - Administration Account 6250 Postage Account 5900 GJ7 - To expense one month worth of the Business Insurance portion of the Prepaid Insurance Insurance Account 6000 Legal Fees General Journal 1; General Ledger - Students Page 8 of 10
  • 12. Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 187,000.00 187,000.00 12 31 GJ13 17,000.00 204,000.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 5,300.00 5,300.00 12 15 PJ 365.00 5,665.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 224.00 224.00 12 30 CD 1,054.00 1,278.00 12 31 GJ12 1,054.00 224.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 11,594.00 11,594.00 12 31 GJ12 1,054.00 12,648.00 Account 6600 Supplies Taxes - Federal Income Account 8100 Taxes - FUTA Expense Account 6700 Taxes - FICA Expense Telephone & Utilities Account 8000 Account 6500 Salaries and Wages Account 8200 GJ12 - To adjust an erroneously recorded FUTA Expense. Amount should have been recorded in FICA Expense. GJ12 - To record a FICA Expense. Amount was erroneously recorded in FUTA Expense. GJ13 - To record a Salaries and Wages Expense that was erroneously recorded in the Accounting Fees G/L General Journal 1; General Ledger - Students Page 9 of 10
  • 13. Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 2,711.50 2,711.50 12 30 CD 246.50 2,958.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 1,069.20 1,069.20 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward GJ1 5,016.65 5,016.65 12 30 CD 400.10 5,416.75 12 31 GJ11 10,800.00 16,216.75 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 12 31 GJ6 375.00 375.00 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 0.00 Account 8250 Account 9200 Account Not in Use Miscellaneous Income/Expense Taxes - SUTA Expense Account 9000 Interest Expense Account 9100 GJ6 - To amortize Note Receivable on a monthly basis Taxes - Medicare Expense Interest Income Account 8300 Account 8400 GJ11 - To record an interest expense related to a $60000 loan that has been outstanding for 9 months (April to year-end) General Journal 1; General Ledger - Students Page 10 of 10
  • 14. C 10 Credit Terms: 2/10, Net 30 Credit Limit: $15,000 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward (from November) 20,000.00 12 10 CR 20,000.00 - 12 20 Inv 1204 SJ 8000.00 C 20 Credit Terms: 2/10, Net 30 Credit Limit: $30,000 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward (from October) 45,000.00 12 15 CR 25,000.00 20,000.00 12 28 Inv 1205 SJ 24,000.00 44,000.00 12 30 CM 01 SJ 3,000.00 41,000.00 C 30 Credit Terms: 2/10, Net 30 Credit Limit: $75,000 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward (from November) 60,000.00 12 3 CR 60,000.00 - 12 5 Inv 1202 SJ 48,000.00 48,000.00 C40 Credit Terms: 3/10, Net 30 Credit Limit: $45,000 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward (from November) 12,000.00 12 2 Inv 1201 SJ 24,000.00 36,000.00 12 5 Open Balance CR 36,000.00 - 12 10 Inv 1203 SJ 36,000.00 36,000.00 12/20 Entry - To record a sale of 8 units of Item 10 Customer 40 Customer 20 Customer 10 Customer 30 Account Receivable Subsidiary Ledger Accounts Receivable Account 1200 General Journal 1; Subsidiary Ledger-AR
  • 15. I 10 Item 10 Preferred Vendor: Vendor 30 Current Cost: $1,000 Retail Sales Price: $2,000 (Price Increase from $1,500) Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 4,000.00 4.00 12 3 PJ 10,000.00 14,000.00 10.00 14.00 12 20 SJ 4,000.00 10,000.00 4.00 10.00 12 31 SJ 1,000.00 9,000.00 1.00 9.00 I 20 Item 20 Preferred Vendor: Vendor 30 Current Cost: $1,500 Retail Sales Price: $3,000 (Price Increase from $2,000) Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 7,500.00 5.00 12 3 PJ 15,000.00 22,500.00 10.00 15.00 12 10 SJ 18,000.00 4,500.00 12.00 3.00 I 30 Item 30 Preferred Vendor: Vendor 30 Current Cost: $2,000 Retail Sales Price: $4,000 (Price Increase from $3,000) Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 14,000.00 7.00 12 3 PJ 10,000.00 24,000.00 5.00 12.00 12 28 SJ 12,000.00 12,000.00 6.00 6.00 12 2 SJ 12,000.00 - 6.00 - I 40 Item 40 Preferred Vendor: Vendor 30 Current Cost: $4,000 Retail Sales Price: $6,000 (Price Increase from $5,000) Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 4,000.00 1.00 12 3 PJ 40,000.00 44,000.00 10.00 11.00 12 5 SJ 32,000.00 12,000.00 8.00 3.00 12 6 PJ 60,000.00 72,000.00 15.00 18.00 Quantity Stock Item Stock Item Quantity Quantity Stock Item Quantity 12/31 Entry - To reduce Item 10 inventory to agree with the auditor's count 12/2 Entry - To record a sales that occurred on 12/2 related to Item 30 Inventory Subsidiary Ledger Inventory Account 1300 Stock Item General Journal 1; Subsidiary Ledger-Inventory
  • 16. Item 10 F10 Purchase Date: March 1, 2011 Depreciation Method: Straight Line Annual Depreciation 18,000.00$ Disposal Date: n/a Salvage Value: 20,000.00$ Useful Life 10 Years Vendor: Vendor 20 Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 200,000.00 15,000.00 15,000.00 12 30 GJ 18,000.00 33,000.00 Item 20 F20 Purchase Date: November 2, 2011 Depreciation Method: Straight Line Annual Depreciation 3,000.00$ Disposal Date: n/a Salvage Value: 500.00$ Useful Life 5 Years Vendor: Vendor 20 Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 15,500.00 500.00 500.00 12 30 GJ 3,000.00 3,500.00 Item 30 F30 Purchase Date: October 1, 2012 Depreciation Method: Straight Line Annual Depreciation 4,500.00 Disposal Date: n/a Salvage Value: 5000 Useful Life 10 Years Accumulated Depreciation Vendor: Vendor 20 Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 50,000.00 12 30 GJ 1,125.00 1,125.00 Item 40 F40 Purchase Date: December 2, 2012 Depreciation Method: Straight Line Annual Depreciation 2,450.00 Disposal Date: n/a Salvage Value: 200 Useful Life 4 Years Accumulated Depreciation Vendor: Vendor 20 Ref Debit Credit Debit Balance Credit Balance Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward 12 30 PJ 10,000.00 10,000.00 12 30 GJ 204.17 204.17 Accumulated Depreciation Accumulated Depreciation Fixed Asset Subsidiary Ledger Fixed Assets - Furnitures and Fixtures Account 1500 General Journal 1; Subsidiary Ledger-Fixed Assets
  • 17. V50 Vendor 50 Credit Terms: Net 30 Credit Limit: $75,000 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward - 12 30 Accounting Bill V 222 PJ 20,000.00 20,000.00 V60 Vendor 60 Credit Terms: Net 30 Credit Limit: $75,000 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward - 12 30 Legal Bill V723 PJ 9,000.00 9,000.00 V70 Credit Terms: Net 30 Credit Limit: $75,000 Ref Debit Credit Debit Balance Credit Balance Dec 1 Balance Forward - 12 15 Utilities Bill V654 PJ 365.00 365.00 Account Payable Subsidiary Ledger Accounts Payable Account 2100 Telephone and Utilities Vendor Vendor 70 Legal Vendor Accounting Vendor General Journal 1; Subsidiary Ledger-AP Page 1 of 1
  • 18. Salaried: $3,000 per month; Firm pays 25% of medical insurance P10 W-4 Filed, Married, 0 $236.00 / period 0.062 0.0145 $105/period Ref Gross Federal W/H Social Security Medicare Medical Insurance Net Pay Check # Dec 1 Balance Forward PR 33,000.00 2,596.00 2,046.00 478.50 1,155.00 26,724.50 12 30 PR 3,000.00 236.00 186.00 43.50 105.00 2,429.50 1045 2012 Total 36,000.00 2,832.00 2,232.00 522.00 1,260.00 29,154.00 Zero Balance Check: 36000-2832-2232-522-1260-29154 Salaried: $3,500 per month; Firm pays 25% of medical insurance P20 W-4 Filed, Married, 2 $217.00 / period 0.062 0.0145 $105 Ref Gross Federal W/H Social Security Medicare Medical Insurance Net Pay Check # Dec 1 Balance Forward PR 38,500.00 2,387.00 2,387.00 558.25 1,155.00 32,012.75 12 30 PR 3,500.00 217.00 217.00 50.75 105.00 2,910.25 1046 2012 Total 42,000.00 2,604.00 2,604.00 609.00 1,260.00 34,923.00 Zero Balance Check: +42000-2604-2604-609-1260-34923 Salaried: $5,000 per month; Firm pays 25% of medical insurance P30 W-4 Filed, Single 0 $851.00 / period 0.062 0.0145 $60 Ref Gross Federal W/H Social Security Medicare Medical Insurance Net Pay Check # Dec 1 Balance Forward PR 55,000.00 9,361.00 3,410.00 797.50 660.00 40,771.50 12 30 PR 5,000.00 851.00 310.00 72.50 60.00 3,706.50 1047 2012 Total 60,000.00 10,212.00 3,720.00 870.00 720.00 44,478.00 Zero Balance Check: 60000-10212-3720-870-720-44478 Salaried: $5,500 per month; Firm pays 25% of medical insurance P40 W-4 Filed, Married 4 $426.00 / period 0.062 0.0145 $105 Ref Gross Federal W/H Social Security Medicare Medical Insurance Net Pay Check # Dec 1 Balance Forward PR 60,500.00 4,686.00 3,751.00 877.25 1,155.00 50,030.75 12 30 PR 5,500.00 426.00 341.00 79.75 105.00 4,548.25 1048 2012 Total 66,000.00 5,112.00 4,092.00 957.00 1,260.00 54,579.00 Zero Balance Check: 66000-5122-4092-957-1260-54579 Employee 10 Employee 20 Employee 30 Employee 40 Salaries and Wages Account 6500 Salaries and Wages Subsidiary Ledger General Journal 1; Subsidiary Ledger - Wages&Sal
  • 19. GL Acct# Explanation Posted Ref Debit Credit GJ1 1100 Cash - Operating Account  372,107.33 1110 Cash - Payroll  10.00 1200 Accounts Receivable  137,000.00 1205 Allowance for Doubtful Accounts  3,325.00 1300 Inventory  29,500.00 1500 Fixed Assets - Furniture and Fixtures  265,500.00 1505 Accumulated Depreciation-Fixed Assets  15,500.00 2100 Accounts Payable  108,000.00 2220 Current N/P to banks  43,660.19 2700 Notes Payable to Banks  93,516.51 2710 Other Liabilities  60,000.00 3100 Common Stock  5,000.00 3120 Additional Paid-In Capital-Common Stock  495,000.00 3200 Retained Earnings  56,570.98 4100 Sales  425,000.00 4500 Cost of Goods Sold  260,760.00 5400 Bank Fees  330.00 5800 Employee Benefits  1,375.00 6300 Rent Expense  24,750.00 6500 Salaries and Wages  187,000.00 6700 Telephone & Utilities  5,300.00 8100 Taxes - FUTA Expense  224.00 8200 Taxes - FICA Expense  11,594.00 8250 Taxes - Medicare Expense  2,711.50 8400 Taxes - SUTA Expense  1,069.20 9000 Interest Expense  5,016.65 109,320 1,304,247.68 1,305,572.68   To input beginning balances. Input by GL Clerk GJ2 12 31 5600 Depreciation Expense  22,329.17 1505 Accumulated Depreciation  22,329.17 22,329.17 22,329.17 7,105 To record 2012 Depreciation Expense per Fixed Asset Subledger GJ3 12 31 5400 Bank Fees  330.00 5600 Depreciation Expense  330.00 11000 GJ4 12 31 5400 Bank Fees  30.00 1100 Cash - Operating Account  30.00 6500 GJ5 12 31 5300 Bad Debt Expense  1,325.00 1205 Allowance for Doubtful Accounts  1,325.00 6505 Date General Journal To correct a recording and posting error To record a bank fees To adjust the balance in the Allowance for Doubtful Accounts ACCT 6343-F13 Financial Schedules-Students; General Journal Page 1 of 4
  • 20. GL Acct# Explanation Posted Ref Debit CreditDate General Journal GJ6 12 31 1240 Note Receivable  375.00 9100 Interest Income  375.00 10340 GJ7 12 31 5900 General Insurance  600.00 6100 Life Insurance - Administration  400.00 1410 Prepaid Insurance  1,000.00 13410 GJ8 12 31 1500 Fixed Asset - Furniture and Fixtures  10,000.00 5600 Depreciation Expense  10,000.00 7100 GJ9 12 31 4700 Shrinkage and Waste  1,000.00 1300 Inventory  1,000.00 6000 GJ10 12 31 5200 Advertising Expense  3,000.00 2100 Accounts Payable  3,000.00 7300 GJ11 12 31 9000 Interest Expense  10,800.00 2190 Interest Payable  10,800.00 11190 GJ12 12 31 8200 FICA Expense  1,054.00 8100 FUTA expense  1,054.00 16300 GJ13 12 31 6500 Salaries and Wages  17,000.00 5100 Accounting Fees  17,000.00 11600 GJ14 12 31 2220 Current NP to Banks  4,171.72 2700 Notes Payable to Banks  4,171.72 4920 To reclassify the beginning balance of the Note Payable as Long-Term Note Payable To amortize Note Receivable on a monthly basis To correct an amount erroneously recorded in Accounting Fees. The amount should have been recorded in Salaries & Wages To expense one month worth of Prepaid Insurance To record a purchase of fixed asset from Vendor 30 that occurred on 12/2, and to correct a recording error concerning that particular purchase To reduce the amount of the inventory to agree with the auditor's count Adjustment to the amount of the advertising bill erroneously recorded as $1500 in the Purchase Journal (Invoice amount $4500) To record an interest expense and payable related to a $60000 loan that has been outstanding for 9 months (April to year-end) To adjust an erroneously recorded FUTA expense. Amount should have been recorded in FICA Expense ACCT 6343-F13 Financial Schedules-Students; General Journal Page 2 of 4
  • 21. GL Acct# Explanation Posted Ref Debit CreditDate General Journal GJ15 12 31 2220 Current NP to Banks  3,238.25 2700 Notes Payable to Banks  3,238.25 4920 GJ16 12 31 2700 Notes Payable to Banks  3,353.42 2220 Current NP to Banks  3,353.42 4920 To reclassify December principal payment as Short-Term Payable (Orignally recorded in the Long-Term Payable G/L) To classify the ending balance of the Note Payable as Short-Term Note Payable (Counting from 12/30/2012) ACCT 6343-F13 Financial Schedules-Students; General Journal Page 3 of 4
  • 22. GL Acct# Explanation Posted Ref Debit CreditDate General Journal ACCT 6343-F13 Financial Schedules-Students; General Journal Page 4 of 4
  • 23. DEBIT Employee Name Posted Ref Gross Pay Federal Withholding FICA (6.2%) Medicare Withheld (1.45%) Medical Insurance $80 Single $140 Married Firm pays 25% Net Pay Check No. Acct # 6500 2150 2160 2165 2100 1110 EMPLOYEE: 12 30 Employee 10  3,000.00 236.00 186.00 43.50 105.00 2,429.50 1045 12 30 Employee 20  3,500.00 217.00 217.00 50.75 105.00 2,910.25 1046 12 30 Employee 30  5,000.00 851.00 310.00 72.50 60.00 3,706.50 1047 12 30 Employee 40  5,500.00 426.00 341.00 79.75 105.00 4,548.25 1048 Total 17,000.00 1,730.00 1,054.00 246.50 375.00 13,594.50       Zero Balance Check: Posted to Subledger V10 0=17,000-1,730-1,054-246.50-375-13,594.50  Date CREDIT Payroll Journal General Journal 1; Payroll Journal
  • 24. Description Cash Sales Discount 1100 4180 A/R Subsidiary Acct Amount Posted Ref GL Acct # Amount Posted Ref 12 3 Customer 30 60,000.00 C30 60,000.00  12 5 Customer 40 35,280.00 720.00 C40 36,000.00  12 10 Customer 10 20,000.00 C10 20,000.00  12 15 Customer 20 25,000.00 C20 25,000.00  12 31 Note Payment 2,281.65 1240 2,281.65  Total 142,561.65 720.00 141,000.00 2,281.65     Zero Balance Check: 0 = 142561.65+720-141,000-2281.65 Cash Receipts Journal CREDIT Date DEBIT Accounts Receivable 1200 Other Account General Journal 1; Cash Receipts Journal
  • 25. Description Invoice/ Credit Memo # A/R Subsidiary Acct Posted Ref Accounts Receivable Sales Return COGS Inventory Subsidiary Acct Posted Ref Inventory Sales 1200 4190 4500 1300 4100 12 2 Customer 40 1201 C40  24,000.00 12,000.00 I30 12,000.00 24,000.00 12 5 Customer 30 1202 C30  48,000.00 32,000.00 I40  32,000.00 48,000.00 12 10 Customer 40 1203 C40  36,000.00 18,000.00 I20  18,000.00 36,000.00 12 20 Customer 10 1204 C10 8,000.00 4,000.00 I10  4,000.00 8,000.00 12 28 Customer 20 1205 C20  24,000.00 12,000.00 I30  12,000.00 24,000.00 12 30 Customer 20 CM01 C20  (3,000.00) 3,000.00 Total 137,000.00 3,000.00 78,000.00 78,000.00 140,000.00      Zero Balance Check: 137,000+3,000-140,000 = 0 78,000-78,000 = 0 CREDIT Date DEBIT Sales Journal General Journal 1; Sales Journal
  • 26. Vendor Vendor Invoice # Inventory 1300 GL Acct # Amount Posted Ref A/P Subs. Acct # Amount Posted Ref 12 2 Vendor 20 - Fixed Asset V123 1500 10,000.00  V20 10,000.00  12 3 Vendor 30 V456 75,000.00 V30 75,000.00  10 Units - Item 10, 10 Units - Item 20, 5 Units-Item 30, 10 Units item 40 12 6 Vendor 30 V457 60,000.00 V30 60,000.00  15 Units - Item 40 12 15 Repair Bill V810 6400 1,545.00  V40 1,545.00  12 15 Dues V907 5700 500.00  V40 500.00  12 15 Phone Bill V654 6700 365.00  V70 365.00  12 30 Accounting Bill V222 5100 20,000.00  V50 20,000.00  12 30 Advertising Bill VA01 5200 1,500.00  V40 1,500.00  12 30 Legal Bill V723 6000 9,000.00  V60 9,000.00  Total 135,000.00 42,910.00 177,910.00    Zero Balance Check: 0=135,000+42,910-177,910 Date DEBIT Other Acct CREDIT ACCOUNTS PAYABLE - 2100 Purchases Journal General Journal 1; Purchases Journal
  • 27. CREDIT Check # Description Cash 1100 A/P Subs. Acct # Amount Posted Ref GL Acct # Amount Posted Ref GL Acct # Amount Posted Ref 12 1 2010 Vendor 30 108,000.00 V30 108,000.00  12 1 2011 Loan (Promissory Note) 75,000.00 1240 75,000.00  12 5 2012 Insurance (Life, General) 12,000.00 1410 12,000.00  12 15 2013 Vendor 30 135,000.00 V30 135,000.00  12 30 2014 Freight Bill 5,000.00 4800 5,000.00  12 30 2015 Rent 2,250.00 6300 2,250.00  12 30 n/a Transfer to Payroll 13,594.50 1110 13,594.50  12 30 2016 Federal Withholding 1,730.00 2150 1,730.00  12 30 2017 FICA 2,108.00 2160 1,054.00  8200 1,054.00  12 30 2018 Medicare 493.00 2165 246.50  8250 246.50  12 30 2019 Medical Insurance 500.00 V10 375.00  5800 125.00  12 30 2020 First Bank (Note Payable) 3,638.35 2700 3,238.25  9000 400.10  359,313.85 243,375.00 114,238.25 1,700.60    Zero Balance Check: 0=359313.85-243375-114238.25-1700.60 Date DEBIT Other AccountsOther AccountsACCOUNTS PAYABLE - 2100 Cash Disbursement Journal General Journal 1; Cash Disbursement Journal
  • 28. Bank First Bank: Cash operating A/C #5551234 Statement General Ledger Unadjusted Bank Balance, 12/30/12 $165,124.48 $155,355.13 Add: Deposit in Transit 2,281.65 $2,281.65 Dedut: Outstanding Checks: Check # Amount 2014 $ 5,000.00 2015 $ 2,250.00 2016 $ 1,730.00 2017 $ 2,108.00 2018 $ 493.00 2019 $ 500.00 ($12,081) Adjustments: Bank Service Fee ($30) $155,325.13 $155,325.13 Simba Enterprises, Inc Bank Reconciliation 30-Dec-12
  • 29. Bank First Bank: Payroll A/C #5551235 Statement General Ledger Unadjusted Bank Balance, 12/30/12 $2,920.25 $10 Add: Deposit in Transit Dedut: Outstanding Checks: Check # Amount 1046 $2,910.25 Adjustments: ($2,910.25) $10.00 $10.00 Bank Reconciliation Simba Enterprises, Inc. 30-Dec-12
  • 30. Customer Total Due 0-30 Days 31-60 Days 61-90 Days > 90 Days Customer 10 8,000.00$ 8,000.00$ Customer 20 41,000.00$ 21,000.00$ 20,000.00$ Customer 30 48,000.00$ 48,000.00$ Customer 40 36,000.00$ 36,000.00$ 133,000.00$ 113,000.00$ 20,000.00$ Accounts Receivable Aging Report 12/31/2012
  • 31. Item Quantity Cost Total Item 10 9 $ 1000 $ 9000 Item 20 3 $ 1500 $ 4500 Item 30 0 $ 2000 $ 0 Item 30 18 $ 4000 $ 72000 Total 30 $ 85500 Inventory Reconciliation Report Simba Enterprises, Inc 30-Dec-12
  • 32. Cost 200,000.00$ 15,500.00 50,000.00 10,000.00 Total 275,500.00$ Item Item 10 48,875.00 Item 40 204.17 9,795.83 37,829.17$ 237,670.83$ Note: Agree to Account 5600 37,829.17$ 37,829.17$ 15,500.00$ 22,329.17$ General Ledger Balance A/C 1505 Accumulated Depreciation: Conclusion: Subsidiary Ledger Agrees w/ General Ledger Accumulated Depreciation - Year to Date Accumulated Depreciation - Beginning of Year Difference = Depreciation Expense for Year General Ledger Balance A/C 1500 Fixed Assets: Simba Enterprises, Inc 30-Dec-12 Fixed Asset Report 275,500.00$ Item 20 Item 30 Accumulated depreciation Net Book Value 33,000.00$ 3,500.00 1,125.00 167,000.00$ 12,000.00
  • 33. Account Total Due 0-30 Days 30-60 Days 61-90 Days > 90 Days Vendor 10 -$ - - - - Vendor 20 10,000.00$ 10,000.00$ Vendor 30 -$ - - - - Vendor 40 6,545.00$ 6,545.00$ Vendor 50 20,000.00$ 20,000.00$ Vendor 60 9,000.00$ 9,000.00$ Vendor 70 365.00$ 365.00$ Total 45,910.00$ 45,910.00$ Simba Enterprises, Inc Accounts Payable Aging Report 30-Dec-12
  • 34. Flowchart Narrative The accountant of Simba Enterprises, Inc. exports the balances from the company’s old accounting system to the new accounting system. Upon preparing a journal entry with the old balances, the newly input data is stored in the “shared files” folder located in the server, which is shared by all employees within the Accounting Department. The accounting clerk retrieves the data stored in the server, and records the balances in the new General Journal and posting those balances to the General Ledger based on the journal entry made by the accountant. The clerk then prepares a pre-adjusted trial balance upon completing the aforementioned tasks. The accountant gains access to the data entered by the accounting clerk, and subsequently discovers multiple recording errors that are erroneously made by the clerk. Prior to preparing a post-adjusted trial balance, the accountant corrects any errors made by the clerk by posting adjusting journal entries to the general journal, and then prepare a set of December report based on the corrected entries. The corrected data is then stored in the “share files” folder located in the server for further processing.
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  • 39. Control Plans Description Present Controls P-1_Hash Total: A summarization of account numbers that helps to increase input accuracy by matching the total calculated by the clerk with that of the accountant. P-2_General Ledger referenced to Sub-ledgers: Reference numbers are included in each G/L account to help identify the origin of the entry. P-3_Zero Balance Check: A calculation is done for each sub-ledger to make sure that total debits equal total credits. P-4_Aging Report: Aging account receivable and account payable reports are prepared each month to access creditworthiness of the customers, and to identify delinquent accounts. (part 2 b and h) P-5_Bank Reconciliation: Bank reconciliation is performed on a monthly basis to reconcile the differences in the totals of the bank account and the general ledger accounts. (part 2 a) P-6_Payroll Clearing Account: A bank account used solely for payroll purposes and is separated from a company’s other, more general purpose bank accounts. The usage of such account increases input validity, completeness, and accuracy. P-7_Payroll Imprest Account: A bank payroll account that is reimbursed for the exact amount of the disbursements made from the fund, rather than being supplemented for expected amounts in advance, as with the payroll clearing account. The usage of such account increases input validity, completeness, and accuracy. P-8_Periodic Audit: The inventory count that is recorded in the inventory sub-ledger is matched with the physical count performed by the auditor during his/her annual visit. (part 2 e)
  • 40. Missing Controls M-1_Traning of Personnel: Personnel should be provided explicit instructions and tested on their understanding before being assigned new duties. (part 1 and 2-all) M-2_Competence of Personnel: Persons assigned to processing or supervisory roles in transaction processing systems should have the technical knowledge necessary to perform their functions. (part 1 and 2 all) M-3_Batch Control (Batch Totals): Any type of control or count applied to a specific number of transaction documents or to the transaction documents that arrive within a specific period of time. (part 2 b,e,f,g) M-4_Amount Control Total: Totals of homogeneous amounts for a group of transactions or records, usually dollars or quantities, should be calculated. (part 2 b,e,f,g) M-5_Adhering to the Matching Principle: Expense should be recorded during the period in which they are incurred. (part 2 I) M-6_Reasonableness Test: Tests should be applied to various fields of data through comparison with other information available within the transaction or master records. (part 2 g and m) M-7_Approval: The documents should be approved by the supervisor before submitting to the accountant for further processing. (part 1) M-8_Programmed Edit Check: The habit and procedure of editing and correcting data as it is input, rather than later, would constitute a more effective and efficient accounting process. (part 1, 2 b, g, h) M-9_Key Verification: Hiring one or more clerks in addition to the clerk that is currently being hired to rekey the data entered by the clerk who is accustomed to making mistakes. (or simply terminate the clerk’s employment due to he/she making excessive error) (part 1) M-10_Error-Source Statistics: A report should be generated regularly, which highlights the occurrence of input error made by the clerks. The controller and accountant would then be able to focus on the accounting processes in which high risk exists concerning input errors. The managing team would then be able to compose an operation training manual, which could inform newly hired employees about effective and efficient accounting procedures and processes.
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  • 42. A B IV IC IA UC UA P-1 P-1 P-1 P-2 P-2 P-2 P-2 P-2 P-3 P-3 P-3 P-4 P-4 P-4 P-4 P-4 P-5 P-5 P-5 P-5 P-5 P-6 P-6 P-6 P-7 P-7 P-7 P-8 P-8 P-2 General Ledger referenced to Sub-Ledgers P-3 Zero Balance Check Effectiveness goals include: P-1 Hash Total P-4 Aging Report P-5 Bank Reconciliation Control Goals of the G/L Process Control goals of the Information Process Ensure effectiveness of operations by achieving the following goals: Ensure efficient employm ent of resouces (people, computer s, etc.) Ensure security of resources (cash, inventorie s, fixed assets, etc.) For the entries and ledgers inputs (cash receipts, etc.), ensure For the master data, ensure Present Controls Recommended Control Plans Generally Accepted Accounting Principles accounting procedures (data-entry ,etc.) P-6 Payroll Clearing Account P-7 Payroll Imprest Account P-8 Periodic Audit A: Enhance and ensure effectiveness of operations by complying with industry-related laws and regulations, and with the B: Reduce the risk of making error and mistakes concerning the recording function by paying close attention to error-prone Control Goals of the Student Company G/L process
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  • 46. A B IV IC IA UC UA M-1 M-1 M-1 M-1 M-1 M-1 M-1 M-2 M-2 M-2 M-2 M-2 M-2 M-2 M-3 M-3 M-3 M-3 M-4 M-4 M-4 M-4 M-5 M-5 M-5 M-5 M-6 M-6 M-6 M-7 M-8 M-8 M-8 M-8 M-9 M-9 M-9 M-9 M-10 M-10 Recommended Control Plans Control Goals of the Student Company G/L process Control Goals of the G/L Process Control goals of the Information Process Ensure effectiveness of operations by achieving the following goals: Ensure efficient employm ent of resouces (people, computer s, etc.) Ensure security of resources (cash, inventorie s, fixed assets, etc.) For the entries and ledgers inputs (cash receipts, etc.), ensure For the master data, ensure M-9 Key Verification M-8 Programmed Edit Check M-7 Approval M-6 Reasonableness Test M-5 Adhering to the Matching Principle Missing Controls accounting procedures (data-entry ,etc.) A: Enhance and ensure effectiveness of operations by complying with industry-related laws and regulations, and with the B: Reduce the risk of making error and mistakes concerning the recording function by paying close attention to error-prone Effectiveness goals include: M-1 Training of Personnel M-2 Competence of Personnel M-3 Batch Control (Batch Totals) General Accepted Accounting Principles M-4 Amount Control Total M-10 Error - Source Statistics
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  • 48. What I have learned… One of the loopholes of the university-level education is that there often exists a gap between the experience a student gains throughout his or her academic endeavor, and the employment requirements of the real world. Students are taught the procedures of doing bank reconciliations, but never are given the opportunity to practice doing one, which involves all the intricacies and simulates the monthly duty of a working accountant. Lectures are given to explain the theories behind the debits and credits, but the students are never told what to do with them in the office when a pile of source documents are handed over by a superior as the clock is ticking. The assignment of this project by Professor Mary Beth Goodrich seems to have closed the gap between academia and the “reality” to some extents. In order for us to add values to the employment place and become a constituent part of the team, we must learn how to solve problems, problems that in case that are solved would increase the efficiency and effectiveness of the business operation. Through completing the project, I have come to a realization that many obstacles that an accountant is facing in his or her daily routines are actually created by humans – for example, human errors erroneously made by the inexperience employees. How does a company eliminate or reduce such risks that involve human errors? Screening of employees prior to their actual employment to determine their eligibility and competence, conducting training seminars that would increase the efficiency and accuracy of the data-entry function of a newly hired employee, and the implementation of preventive, detective, and corrective control procedures to negate the risk factors are just some of the items on the “to-do” list of the management of a company which is hoping to attain success in running a business smoothly. We as accountants bare great responsibility, for we act as the “creators” and “guardians” of information – information that would affect a myriad of stakeholders. We should work strenuously to ensure that pertinent information is recorded accurately in the system, securely protected from potential fraudsters, and delivered to the users of information in the most efficient way. Regardless of the level of our responsibility concerning the accounting process, the driving forces behind our work should remain the same - integrity, diligence, and attention to details, and that is what I deem the most important concept that I have learned in this class. University of Texas at Dallas / Acct 6343 Accounting Information Systems / Fall 2013 Taught by: Professor Mary Beth Goodrich