The document discusses essential factors to consider when evaluating real-time location systems (RTLS) for healthcare equipment maintenance. It outlines the challenges of current manual equipment maintenance processes and requirements for an effective visibility solution. The presented RTLS solution from AeroScout aims to automate maintenance processes by leveraging a hospital's existing Wi-Fi network to provide real-time location of equipment to improve preventative maintenance compliance and reduce costs. Integration with other systems allows the solution to retrieve additional status information on equipment.

1. Essential Factors to
Consider When
Evaluating RTLS
Joel Cook
Healthcare Solutions Marketing Director
AAMI Conference June 6, 2009
www.aeroscout.com

2. Agenda
AeroScout Background
Equipment Maintenance Challenges
Asset Visibility Requirements
Equipment Maintenance Solutions
Enterprise-Wide Coverage
Business Status Integration
Equipment
Applications
Tag Mounting
Discussion
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3. AeroScout Background
Market Leadership Healthcare Leadership
• Over 500 customers worldwide across “AeroScout has the largest market share
multiple verticals, 200 hospitals and the most organizations looking to
• Recognized leader of Wi-Fi RFID and them for RTLS needs.” KLAS, 2009
Unified Asset Visibility solutions
• Leads the market in number of
deployments and tags shipped
Broad Ecosystem High Profile Customers
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4. Unified Asset Visibility in Healthcare
Complete Asset, To automate
and optimize
Patient & Staff
hospital
Visibility processes
Location Improve quality of
Over standard care
Wi-Fi networks Increase safety
Status Reduce costs
In use Improve regulatory
compliance
Condition
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5. Wi-Fi Healthcare Visibility Applications
Temperature Workflow &
Asset Equipment Patient &
& Humidity Resource
Management Maintenance Staff Safety
Monitoring Management
Improve Patient Care Reduce Costs Increase Safety
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6. Equipment Maintenance Challenges
Preventive maintenance
Equipment cannot be located on time leading to
non compliance with regulatory requirements
Valuable staff time is spent searching for assets
due for PM
Asset’s availability is unknown
Recall management
Requires immediate action
Hundreds of specific recalled devices need to be
collected throughout the entire facility
Corrective maintenance
Repair of broken equipment on an ad hoc basis,
after being alerted by users that repair is required
Timely pick up and repair improves utilization and
can increase patient safety
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7. Visibility Application Requirements
Ubiquitous and pervasive hospital-wide coverage
Real-time location indoors and outdoors
Zone, room and bay level separation
More than just location
Location, condition and status
Scalable solution
Ability to handle tens of thousands of assets across multiple sites
Ease of use and deployment
Simple to use end user applications and administrative functions
Automated exception handling and reporting
Low total cost of ownership
Leverage existing infrastructure, reduce deployment risks and minimize
maintenance
Flexible integration
Integration with existing devices and third-party applications
Simple integration with medical devices
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8. An Equipment Maintenance Solution
Automates the current manual processes that most
hospitals have for locating equipment requiring
maintenance
Enables rapid deployment with the lowest total cost of
ownership, by leveraging hospital’s existing Wi-Fi network
Key Features:
On-demand searches for equipment requiring maintenance or recall
Maintenance and recall alerts
Integration with CMMS (Maintenance Management systems) for
automated location update and map viewing
Integration with devices and device management servers for business
status updates
Inventory, historical location and utilization reports
User defined groups assist with locating different types of equipment
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9. An Equipment Maintenance Solution
Real-time location updates in
biomed system
Pop-up map view directly from
biomed system
3D view of assets distributed
throughout the campus
Search for groups of work
orders, categories or individual
assets
Business status visibility
Available, soiled, clean,
reserved, in maintenance
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10. Typical System Usage
Use Case 1
Search for a set of assets due for PM
Use Case 2
Search for a specific asset requiring repair or PM
Use Case 3
Search for a group of assets that have been recalled
Use Case 4
Analyze equipment inventory and utilization rates
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11. Business Status Retrieval
Synchronize business status from other enterprise applications
Example - Infusion pump servers
Data is polled/pushed from the server every X minutes
Business status is updated in application
Serial connectivity to devices
Telemetry tag is connected to serial port
on medical device
Retrieves operational status - on, off,
pumping, not pumping, etc.
Operational status is sent with every tag
transmission
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12. Application Integration Example
Location is
updated
automatically on
MedNet server
Clicking on icon
pops up map
view of asset or
group of assets
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13. VOIP Phone Asset Locator
Features
Locate specific assets or groups of assets
View assets in list or on map
Example VOIP phones
Cisco 7921, 7925, 7970/5
Vocera Healthcare Smartphone
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14. Mobile Search Devices
Features
Add/edit/remove assets
Tag/un-tag assets
Locate assets and view in a table or on map
Offline mode
Use cases
Asset and tag commissioning
Removing tags from assets (rentals, recalls)
Search for an asset requiring maintenance
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15. Tag Mounting
Tag mounting options include cradles,
Velcro, double sided tape, screws, tie-
wrap, wire, adhesive
Tags must be securely mounted, yet
readily removed for maintenance
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16. Custom Tag Mounts
AeroScout works with customers and device vendors on
custom mounting solutions
Custom T2 Tag Custom T2 Tag Mount
Mount for Alaris for Sigma Pumps
Pumps
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17. Discussion
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18. AeroScout, Inc.
1300 Island Drive
Suite 202
Redwood City, CA 94065
Tel: +1 (650) 596-2994
Fax: +1 (650) 596-2969
www.aeroscout.com
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