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Administrative Guide_Nov12
- 1. QUALCOMM TECHNOLOGIES, INC. AQUALCOMM COMPANY QCT Procurement Department Administrative Support Guide
- 2. Q C TP RO C U RE M E N T Administrative Support Guide QUALCOMM Technologies Inc. 5775 Morehouse Drive San Diego, CA 92121 Created by Carlyn Usher
- 3. Table of Contents ProcurementOrganization Chart ................................................1 Roles and Responsibilities ..........................................................3 Catering........................................................................................4 Travel ...........................................................................................5 Travel Plan (international travel only)............................................. 5 Expense Reports ........................................................................... 5 EZER Expense Management......................................................6 Travel Plan (TP) pre-trip approval process..................................... 6 Travel Expense Reports............................................................... 10 General Instructions for Completing a Travel Expense Report ..............10 How to File an Expense Report..............................................................10 Submitting Your Expense Report...........................................................14 Purchasing Card Program.........................................................16 What is a Purchasing Card? ........................................................ 16 What is the Purchasing Card credit limit?..................................... 16 What is the card used for? ........................................................... 16 Example of Allowable Purchases:..........................................................16 Example of Inappropriate P-Card Purchases:........................................16 Inappropriate purchases via any method of payment (should never be charged to Qualcomm):..........................................................................17 QUALCOMM Purchasing Card Non-Compliant Spending Guidelines....18 Function/Benefit of the Purchasing Card...................................... 19 Procedures to get a Purchasing Card .......................................... 19 Accounting and Control Questions............................................... 20 Manual Override Procedure for a One-Time STL Increase, Blocked MCC Code or Temporary Monthly Limit Increase ........................ 21 Purchasing Card Reconciliation ................................................... 22 Key Contacts..............................................................................23 Useful Links ...............................................................................23 Other Administrative References ..............................................24 Administrative Responsibility Chart.............................................. 24
- 4. Meetings ...................................................................................... 24 ConferenceRooms ................................................................................24 Meetingplace – Teleconferences ...........................................................24 Travel........................................................................................... 24 Q-Book It IT Reference Guide................................................................24 Vendor Partnerships...............................................................................24 Car, Ground Vendors .............................................................................24 Expense Reporting Training Schedule...................................................24 Business Travel Best Practices..............................................................24 Catering ....................................................................................... 24 On-site Café Contacts............................................................................24 Current Catering Policy ..........................................................................24
- 5. 1 Procurement Organization Chart Foundon following page Carlyn Usher updated the organizational charts. (x82838)
- 6. 22 Purchasing Card Policy http://qwiki.qualcomm.com/qct-opex-finance/P-Card_Policy PurchasingCard Reconciliation Introduction to WORKS system: http://myqualnet.qualcomm.com/admins/html/works.htm Login to WORKS system: https://payment2.works.com/wpm/action/login.viewLoginPage
- 7. 23 Key Contacts Coming soon! UsefulLinks Go/Admins Go/Global Admin Procurement Intranet Site Procurement Admin Site
- 8. 24 Other Administrative References …Foundon Procurement Administrative Site Administrative Responsibility Chart Meetings Conference Rooms Meetingplace – Teleconferences Microsoft Lync Travel Q-Book It IT Reference Guide Vendor Partnerships Car, Ground Vendors Expense Reporting Training Schedule Business Travel Best Practices Catering On-site Café Contacts Current Catering Policy (intranet site, new hires, office supplies)