The job description is for an Administrative Assistant position based in Alrode, Gauteng, South Africa reporting to the Financial Director. The Administrative Assistant will be responsible for implementing administrative systems, procedures, and policies, as well as monitoring administrative projects. Key responsibilities include preparing reports and analyzing data, maintaining record keeping systems and document control, completing preventive maintenance schedules and reports, providing internal sales quotations, and keeping professional and up-to-date sales information packs and filing systems. The ideal candidate will have a minimum of 3 years of relevant work experience, be detail-oriented, well-organized, and flexible with the ability to prioritize, meet deadlines, and handle people well.

1. JOB DESCRIPTION
JOB TITLE AdministrativeAssistant
BASED AT Alrode, Gauteng
REPORTS TO Financial Director
JOB PURPOSE
To implement administrativesystems,procedures, policies, and monitoringadministrativeprojects.
JOB PROFILE
AREAS OF ACCOUNTABILITY MAIN RESPONSIBILITIES/JOB FUNCTION
Essential Job Functions Preparation of reports and analysingdata;Back order reports, Key Health Stats etc.
Record keeping systems, document control and personnel requirements; i.e. HSSE schedules,
booking of medicals
Completing preventive maintenanceschedules and reports
Internal Sales Quotations
Professional and up to date sales information packs
Effective and up to date filingsystem
Professional and Effective general administration
PERSONAL COMPETENCIES
 AttentiontoDetail
 Able toPrioritise
 Flexible
 Organised
 HighEnergy
 Enthusiastic
 Positive
 Good TelephoneManner
 Make-it-happen
 Able tomeetdeadlines
 People person
 Extremelynumerative
EXPERIENCE AND EDUCATION
MINIMUM REQUIREMENTS
 A minimum of 3 years workingexperience with exposure to as many of the followingas possible:-
 Internal Sales
 Secretarial
 Marketing Support
 General Sales / Office Administration
 Exposure to Lubrication equipment; pumps; hydraulics;mechanical;basic electrical;pneumatics preferred
 Grade 12 (Matric)
PREFERRED REQUIREMENTS
 Sales and Marketing experience (1 year minimum)
 Good written & spoken English
 PC Literate:- Excel, MS Office, PowerPoint, Syspro preferred
The above job profileis meant to describethe general nature and level of work being performed; it is not intended to be construed
as an exhaustivelistof all responsibilities,duties and skillsrequired for the position.Employees will berequired to followany other

2. job-related instructions and to perform other job-related duties requested by their supervisor fromtime to time. Requirements are
representative of minimum levels of knowledge, skillsand/or abilities.