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The great printer divide… An illustrated breakdown of the true cost of printing and insights to reduce output.

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A unique look at the often unknown or overlooked expenses tied to printing and device management. Print spend data is complied from MCS’ long history of managed print services and reflects true to life spend.

Survey results include questions:

- MFP vs. LaserJet usage
- Mult-Functional use of devices
- Workflow
- Print and device volume based on organization size
- Device monitoring

Published in: Business, Technology
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The great printer divide… An illustrated breakdown of the true cost of printing and insights to reduce output.

  1. 1. The great printer divide…An illustrated breakdown of the true cost ofprinting and insights to reduce output.
  2. 2. No… no!Pleasedon’t takemy printer!Grrrr…let GO!es something close to them...is to show managementa financial savingswhen you switch to morecost effective outputdevices.SavingsSolving the dilemma when a colleague losuseradmin
  3. 3. But Ireallyneed myown!Fine! I’lllet the CFOdecide.Some LaserJets can cost up to $0.045 per page,depending on the device$0.015 avg. cost per pageon most top-line manufactures’networked multifunction printerssvCost includes OEM toner and maintenance kits only and does notfactor in service/maintenance or purchase/lease priceCost includes OEM toner and service/maintenance.Monthly lease cost is not factored in.Average savings up to:$0.03 per page or 66% overallFactors
  4. 4. Costsnd output volume need to be factored.Not all organizations are the same. Size a :Aim for a 1:10 ratio of printers toemployees — they can walk!Multiple, wide-spread offices,some big, some small.Most all MFP devices come withstate of the art security featuresand their access can becontrolled easily  Variable data streams and massmailings from a centralized printcenterIT should be involved in theassessment of devices, but notnecessarily to control costs. Doconsider them, however, in thetotal cost of printing if theymaintain the devices (break-fix).Size, spatial layouts and feasibility matter Some considerations affect cost but might be necessary
  5. 5. The total cost of a print throDevice (purchased, leased)Cost of paperToner cartridgesMaintenance kits, supplies,ServiceElectricity to power deviceugh its entire lifecycleStorageInternal = cost per square footExternal = cost per boxesDelivery fromexternal storageDowntime foraccessibilityRe-filing costsCharges to place file back intostorageThe total cost of output The continued cost of upkeep
  6. 6. MCSsurveyconductedjuly - august 2012print surveySalesEducation (11%)Healthcare (11%)Law Firm (44%)Other (33%)
  7. 7. The total cost of a print throDoes your organizationuse MFP devices forprinting?73% - Yes9% - No, use LaserJets18% - Don’t knowMFP
  8. 8. The total cost of a print thro Does your organizationuse the MFP devicesfor other functionssuch as scanning orfaxing?100% - YesPower to the#workflow
  9. 9. The total cost of a print throIn your best estimate,what total % ofprinting goes throughthe MFP devices?Less than 10% - no responsesBetween 11-50% - 14% Between 51-75% - 43%    Over 75% - 14% Skipped (N/A) – 29%MFP
  10. 10. The total cost of a print throDoes your organizationuse a devicemonitoring system tomanage and see theactive status of theMFPs and/or printers(this can includechecking toner/paperlevels or viewingvolume/meter reportsand so on)?43% - Yes43% - No14% - N/A
  11. 11. The total cost of a print throIn your best estimate,what is the ratio ofprint devices to people(printers : people)? : 43% are 1:5 : 29% are 1:10 : 14% are greater than 1:10 ( you rock!)Didn’t know 14%
  12. 12. About this report: to highlight the often unknown oroverlooked expenses tied to printing and device management.Print spend data is complied from MCS’ long history ofmanaged print services and reflects true to life spend.About the author: Daniel S. Carroll is the Manager of Client Strategy and BusinessSolutions for MCS Management Services, overseeing their managed print and devicemanagement solutions with a unique focus of improving information management throughemerging technology. In addition, Daniel is the leading voice of MCS’ green office and facilitiessustainability program focused on waste reduction in the form of output and energy control.About: MCS Management Services is a women-owned business enterprise and a leading provider ofon-site business support services, including mail center operations, shipping and receiving, recordsmanagement, document and print center management, in-house litigation support, managed printservices and related professional services. We helps companies reduce operating costs, streamlineoperations and improve service. Click below to learn more:ManagedPrintDeviceManagementPrint/CopyCenterMail ServicesOutsourcingTwitter FacebookLinkedIn SlideShare

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