2. • Booking system offers
• Exchange rates
• Invoices
• Offer modules & settings
• Payment gateways
In this guide we will walk you through the
Offers & Payments section of Webiny Booking
System.
This guide will cover the following topics:
3. Booking system offers
• In the View all offers sections you can
see all your booking system offers. You
can use several filters to view your list
of offers, such as offer number, guest,
status and language.
• In the offer list you can get an offer
PDF by clicking on the PDF icon,
download voucher by clicking on the
document icon, view offer page by
clicking on the browser icon, edit the
offer by clicking on the pencil icon or
delete the offer by clicking on the red
delete icon.
• Also, here you can send distributed
offers, grouped offers, custom e-mails,
test offers, mark offers as paid or send
vouchers by marking the offer on the
checkbox and selecting the desired
action from the menu below the list.
4. Booking system offers
• To create a new offer you
need to select the client,
set offer currency, as well
as web, PDF and e-mail
templates. You can also
input the offer discount
here, if applicable.
• In the Request details
section you need to
choose the right
accomodation type and
select the accomodation.
• After you specify the
arrival and departure
dates and the number of
pets you just need to add
guests and then you can
build offer items.
5. Booking system offers
• If you are generating an offer through the Request manager, your request details,
accomodation and extra services will be automatically imported from the request.
6. Exchange rates
• The Exchange rates section show you the current exchange rates. You can also
use the currency converter, update current exchange rates and set the
exchange rate offset for each currency.
7. Invoices
• What are invoices?
• When you've created a booking system offer,
an invoice is automatically created for every
offer.
8. Invoices
• In the View all invoices section
you can see all the invoices in
your system. You can filter them
by client/email, invoice number,
offer number, user that created
them, offer type, status or a
certain time period.
• In the invoice list you can get an
invoice PDF by clicking on the
PDF icon or view all payments
by clicking on the magnifier
icon. When creating an invoice
PDF you need to select the
invoice currency, language and
PDF template.
• You can use the checkboxes to
select one or more invoices and
by using the dropdown menu
under the list you can mark
invoices as paid, download
invoices or cancel them.
9. Invoices
• Under Invoice settings you
can set the invoice ID
pattern to either {year}-
{invoice ID} pattern or you
only use the {invoice ID}
pattern. In the invoice ID
start value you can see the
next invoice counter
number. The invoice ID step
is used to specify the invoice
increment step. The number
length field specifies the
length of number portion of
your invoice ID. Padding
characters are used when
the counter number is
shorter than the number
length specifed. Here you
can also specify the invoice
ID prefix.
10. Invoices
• You can set when you want the invoice ID to be assigned, either on invoice payment or on invoice
creation.
• Under URL structure you can specify the invoice url prefix for each language in you system.
11. Offer modules & settings
• In the offer modules you
can set the offer lifetime,
which is a number of
days until the offer
expires. Under PDF
filename prefixes you can
change the PDF prefixes
for your offers and
invoices. You can also set
the default templates for
your web offers, e-mail
offers, group e-mails,
PDF offers, PDF invoices,
e-mail vouchers and PDF
vouchers.
• You can set filename
prefixes and different
templates for each
language in your system.
12. Offer modules & settings
• Similar as Invoice settings, the
Offer settings allow you to
specify the offer ID pattern,
either by {year}-{offer_id} or
by only using the {offer_id}.
The offer ID start values
shows the next offer counter
number. Offer ID step
specifies the counter
increment step. The number
length field is used to specify
the length of number portion
of an offer ID. The padding
character is used when the
counter number is shorter
than the number lenght
specified. The prefix for the
offer ID is specified in the
prefix field.
• In the URL structure you can
specify the offer url prefix for
each language in your system.
13. Payment Gateways
• What are payment gateways?
• Payment gateway is a secure link between
your booking system and your merchant bank.
Payment gateways protect credit card details
by encrypting private information.
14. Payment Gateways
• In the Payment
Gateway settings you
can set the default
currency. If your
current payment
gateway does not
support the currency
you've selected, the
currency will be
changed to EUR and
the price will be
recalculated by the
latest exchange rates.
Here you can specify
the currency display
name and symbol,
VAT and your chosen
payment gateway.
15. Payment Gateways
• In the upper section you can set the default settings for your Payment Gateway, while
in the lower section you can specify the Payment Gateway for each domain and
language in your system.
16. Payment Gateways
• In the Gateways section you can activate a specific payment gateway and change
their settings. The payment gateways that are supported in Webiny Booking System
are Moneybookers, T-Com PayWay and PayPal Express.
17. Payment Gateways
Moneybookers
• When setting up your
Moneybookers
payment gateway you
are required to input
your Account Email,
Merchant ID, Your
Secret Word and your
processing fee.
• After you have
completed that, you
can set your Cancel
Page, Thank You Page
and Thank You Email
below.
18. Payment Gateways
T-Com PayWay
• When setting up your
T-Com PayWay
payment gateway you
are required to input
your Shop ID,
Username, Password,
Your Secret Word and
your processing fee.
• After you have
completed that, you
can set your Cancel
Page, Thank You Page
and Thank You Email
below.
19. Payment Gateways
PayPal Express
• When setting up your
PayPal Express payment
Gateway you are required
to input your Account
Email, API Username, API
Password, API Signature
and your processing fee.
• PayPal Payment Gateway
allows you to use the
Sandbox Mode.
• After you have completed
that, you can set your
Cancel Page, Thank You
Page and Thank You Email
below.
20. Need more help?
• You can visit Webiny Q&A Forum
• Also you can contact us on:
Email: info@webiny.com
Twitter: @Webiny_Platform
LinkedIn: Webiny LinkedIn Group
Facebook: Webiny Fan Page
Google+: Google Plus Webiny Page
