The document provides a comprehensive guide on managing digital photos using iCloud and various backup options for Macintosh users. It details the limitations of iCloud photo sharing, including capacity for shared photo streams, upload limits, and recommended storage strategies. Additionally, it discusses the use of backup services like Dropbox and suggests organizational strategies for photo storage.

1. MANAGING DIGITAL PHOTOS
Whittier Area Macintosh User Group • January 18, 2014

2. ICLOUD PHOTO SHARING
Free account is 5GB
Paid accounts available at 10GB $20, 20GB $40, 50GB $100
Create a Photo Stream
LIVE DEMO
Invite who you want
LIVE DEMO
Easily add photos
LIVE DEMO

4. ICLOUD & PHOTO STREAM
System Requirements (support.apple.com/kb/HT4759?viewlocale=en_US&locale=en_US)
Free 5GB Accounts
Photos in Camera Roll backed up by iCloud backup will be included in this storage
pool
Photos in Photo Stream and Shared Photo Stream are not included
Photos added via iOS or manually in iPhoto or Aperture
Kept for 30 days or until a maximum of 1,000 photos in Photo Stream
Older photos will be deleted from your Photo Stream

5. SHARED PHOTO STREAM LIMITS
Accessible via iPhoto and Aperture, via iOS devices, via Apple TV, via the web LIVE DEMO
Theoretical maximum of 500,000 photos and videos shared for FREE (http://support.apple.com/
kb/HT4858)
Single Shared Photo Stream can hold 5,000 photos or videos
You can have up to 100 Shared Photo Streams
The math: 5,000 photos/stream x 100 streams = 500,000 photos total
Share with anyone via iOS or the web, add comments, add or download images
Shared Photo Streams don't count towards your iCloud storage or expire
iCloud: My Photo Stream and iCloud Photo Sharing limits (http://support.apple.com/kb/HT4858)

6. PHOTO STREAM LIMITS
My Photo Stream upload limits are as follows:
Uploads to My Photo Stream per hour: 1,000 photos
Uploads to My Photo Stream per day: 10,000 photos
Uploads to My Photo Stream per month: 25,000 photos
If limits exceeded uploads to My Photo Stream will be paused temporarily
May see a notification message on your device.
Uploads resume automatically after one of the limits is no longer exceeded
iCloud: My Photo Stream and iCloud Photo Sharing limits (http://support.apple.com/kb/
HT4858)

7. PHOTO STORAGE OPTIONS
Apple’s Time Machine
Backs up photos on hard drive/SSD automatically
Use Time Capsule or third-party drive
Automatic services LIVE DEMO
Dropbox
External back up service like CrashPlan, BackBlaze, and others

8. DEVELOPING A WORKFLOW
iPhone 4 created a problem … good enough camera to replace
digital camera for “day use”
Photos added to camera roll automatically
Assume backups happen
Take control of importing, backup, organizing, and sharing your
photos

9. IPHONE IMAGES
Dropbox Camera Uploads LIVE DEMO
Free 2GB, 100GB $100/year (20,000 photos)
You get an extra 3GB for the first 3GB of media you upload
Good holding place for photos; can manage from your smartphone and not wait to get to your Mac
Naming convention: 2014-01-18 12.27.40
Connect iPhone, upload to Dropbox, delete from Camera Roll LIVE DEMO
Use Image Capture (FREE, included with your Mac operating system) to import and delete photos when your
iPhone is connected
Alternative iPhone app is Camera Sync which can be set for location based uploading LIVE DEMO
Spouse’s iPhone photos? Use shared “Invite to Folder” in DropBox LIVE DEMO

10. ORGANIZING YOUR IMAGES
Top level folders by years: 2009, 2010 … 2014
Inside year folder are folders for months: 2014-01 (use leading zeros)
Also inside are folders for special events: 2013-06 Disneyland
2013 > 2013-06 > 2013-06-12 11.15.45.jpg
2013 > 2013-06 > 2013-06 Disneyland
2013-06 Disneyland

11. BACKING UP YOUR PHOTOS
Onsite backup:
Time Machine/Time Capsule (FIRST Backup) (Use any external drive; get one double the size of your main hard drive)
Incremental backups every hour; can use to restore a dead internal hard drive
External drive; automatic backups with ChronoSync, SuperDuper!, or Carbon Copy Cloner (SECOND Backup)
Offsite backup:
iCloud Storage (5GB free; up to 50GB additional $100 (
Dropbox 100 GB Premium Plan $100/year (THIRD Backup sort of)
CrashPlan $59.99 unlimited storage (FOURTH Backup)
Can backup external drives
USB Drives (Available now in 32GB $39 at Fry’s Electronics; larger sizes available)
Export from iPhoto to external storage and back those up

12. SHARING YOUR PHOTOS
Local copy of photos
Shared Photo Streams
Cloud services:
Everpix (defunct)
Picture Life (https://picturelife.com) 5GB free, 300GB $15/month; auto syncing
with iPhoto and Aperture; desktop, iPhone, iPad apps available
Loom (https://loom.com) 10GB free; 100GB $90/year
Flickr (linked to iPhoto and Aperture) (Every member gets 1 terabyte storage)

13. MINIMUM WORKFLOW
Import using Image Capture
Clear your Camera Roll
Backup photos somewhere (preferably Crashplan)