This document provides information about conference and event planning at Albright College, including meeting room setups, industry statistics, and the college's conference facilities and resources. It discusses the benefits of in-person meetings for businesses and outlines different room setup styles like classroom, theater, and hollow square configurations. Statistics are given on Albright's conference activities from 2009-2010, including over 6,000 events scheduled and over 10,000 attendees at summer camps and conferences. Finally, specific meeting spaces on the college's campus are listed.

1. Welcome Conference and Event Planning

3. Set ups for Successful Meetings

4. Albright College Conferences

7. More than half of business travelers stated that 5-20% of their company’s new customers were the result of trade show participation.

8. According to business travelers across all industries, 25% of existing customers and 28% of revenue could be lost to competitors if customers were not met in-person.http://www.meetingsmeanbusiness.com

11. Education and training are more effective in a live setting;

12. Live meetings actually save time and money;

13. Live meetings result in a more effective exchange of ideas;

14. Face-to-face meetings provide the human connection that powers business;

15. Face-to-face meetings create jobs and power the economyhttp://www.facetimematters.org

18. Improved company culture

19. More satisfied employees

20. Increased employee retention

21. Compensation more cost-effective than raises or bonuses“The Value Of Meetings:” www.tbaglobal.com

23. Classroom Set Up The most desirable set up for meetings requiring participants to sit for long periods of time and to take notes. Tables and chairs are arranged in rows facing a speaker’s table or podium. For maximum comfort, place two to three chairs at each six-foot banquet table. Minimal group interaction. Participants view the backs of the persons in front of them. Most desirable set up for medium to large-size lectures. Participants are able to spread out their materials and have space for refreshments.

24. Round Table Set Up Generally used for meals and sessions involving small group discussions. A five-foot-round table seats eight people comfortably. A six-foot-round table seats 10 people comfortably. Poor for interaction with entire group. Sound bleeds from nearby tables. Not all participants have good views of head table or main speaker. Provides ample work space, good setup for food and beverage, good small group interaction.

25. T-Shape Set Up T-Shape This set up is common for groups of less than 40. Tables are arranged in the shape of the letter “T” with chairs placed around the outside edges. Not ideal for meetings with audiovisual presentation. Good for meetings where participants need to interact with a discussion leader or see a demonstration. Appropriate for large sessions and short lectures which do not require extensive note taking.

26. U-Shape Set Up Rectangular tables are placed in a pattern resembling the letter “U.” Chairs are most frequently placed on the outside of the “U,” but it is possible to seat attendees on all sides. Allow for two feet of table space for each participant. Not ideal for larger groups Provides good work space, good cross-room group interaction, and ideal for meetings involving audio-visual or a speaker.

27. Schoolroom Perpindicular Set Up Variation of schoolroom set up in which tables are perpendicular to the head table, and chairs are placed on both sides of the tables. Participants view is limited to their table or section. Good for small group projects and discussions. Gives participants a work area.

28. Theatre Style Set Up This is one of the most common set ups for lectures and speakers. Chairs are arranged in rows facing a podium. You should leave two four-foot aisles, a five-foot center aisle, and a five-foot front aisle so that participants can get in and out of the venue easily. Theatre set up does not work for meetings with food or beverage. Attendees have minimal group interaction. Good for large groups which do not require reading or writing surfaces. Maximum space usage.

29. Schoolroom V Set Up Uses 18 inch wide by six or eight foot long tables with chairs on one side. This seating arrangement uses rows of tables and/or chairs slanted in a V-shape facing a head table, stage, or speaker. Uses more space per person, so less capacity is allowed. Attendees have space to write and layout materials. Also allows for refreshments.

30. Herringbone Set Up Rows of chairs or tables slanted in a V-shape facing a head table, stage or speaker. Does not allow for attendees to have a writing surface or place for refreshments. Attendees have good lines of sight to the podium or head table.

31. Hollow Square Set Up Rectangular tables are set in a square with the center open. Seating is placed on the outside of the tables. It can be used for a working lunch meeting, small committee, or discussion not requiring a podium. Does not work well when there is one speaker and audio-visual presentations. Works well for groups with frequent interaction. Good for note taking.

32. Closed Square Set Up Rectangular tables are set in a square with the center closed. Seating is placed on the outside of the tables. It can be used for a working lunch meeting, small committee, or discussion not requiring a podium. Does not work well when there is one speaker and audio-visual presentations. Works well for groups with frequent interaction. Good for note taking.

34. Ideally, a meeting planning sofware package add-on to Microsoft Outlook to integrate scheduling with calendars

36. 10,240 beds

37. 1,350.5 gym hours

38. 331.0 field hours

39. 101.5 pool hours

40. 423.0 academic and meeting space hours

41. 4,421 total camp and conference attendees

43. Dearden Room in Teel Hall

44. Roop Hall in CFA

45. Sylvan Chapel

46. Campus Center Conference Room

47. Kachel Chapel

48. Suites in North Hall Quad Residence Halls Woods Apartments

49. Merner-Pfeiffer-Klein Memorial Chapel

50. Bollman Center Gym

51. Klein Lecture Hall

52. Rockland Professional Center #148

57. Questions?

59. Annual Conference for Special Event Professionals in Education, Council for the Aid and Support of Education