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100,000 institutions on the Wikimedia projects
A new strategy to activate in a simple way all the institutions around the world
Iolanda Pensa, chair Wikimedia Italia / SUPSI, lead of the project Empowering Italian GLAMs - volunteer
Dario Crespi,Wikimedia Italia staff member, coordinator project Empowering Italian GLAMs and WLM
Wikimania Singapore, 18/08/2023, CC BY-SA 4.0
"Tiny Planet" stereographic projection of the spherical panorama of Monte Croce and Monte Pilastro. Cmglee,Wikimania Esino Lario, cc by-sa, 2016.
WikiAfrica https://en.wikipedia.org/wiki/
Wikipedia:WikiAfrica
30’000 contributions related to Africa by 2012 https://en.wikipedia.org/wiki/
Wikipedia:WikiAfrica/30,000
ShareYour Knowledge: Creative Commons and Wikipedia
for cultural institutions - over 100 institutions involved
Visualizations https://meta.wikimedia.org/wiki/User:Iopensa/Current
Wikimania Esino Lario https://wikimania2016.wikimedia.org/wiki/Main_Page https://meta.wikimedia.org/wiki/File:Video_Wikipedia_CKoi_Dance.webm
Wikipedia dietro le quinte
There are around 100,000 museums in the world
Source of the statement: UNESCO Report: Museums aroiund the world in the face of COVID-19.Annex 3: Number of Museums in the World, UNESCO, 2021, pp. 53-68.
Image: Museums around the world -Visualisation on OpenStreetMap generated by a Wikidata Query from data on Wikidata. Updated August 2023.
Source of the statement: UNESCO Report: Museums aroiund the world in the face of COVID-19.Annex 3: Number of Museums in the World, UNESCO, 2021, pp. 53-68.
Image: Museums around the world -Visualisation on OpenStreetMap generated by a Wikidata Query from data on Wikidata. Updated August 2023.
Why the Wikimedia movement is interested in ALL museums
Access to
content
Triggering
openness
Implementing
Open Access
Diversity Existing
knowledge
International
dimension
Wikipedian in residence
Agreement
with a museum
Training Events
Licensing
Contacts with museums
Training Events
Training Events
Conferences
Meetings
Networking
Uploads on the
Wikimedia projects
How GLAM-Wiki initiatives work at the moment
Chart Iolanda Pensa. Image: Museums around the world -Visualisation on OpenStreetMap generated by a Wikidata Query from data on Wikidata. CC BY-SA. Updated August 2023.
How GLAM-Wiki initiatives work at the moment
Wikipedian in residence
Agreement
with a museum
Training Events
Licensing
Contacts with museums
Training Events
Training Events
Conferences
Meetings
Networking
Uploads on the
Wikimedia projects
Advantages
Collaborations with prestigious institutions
Often large institutions with large collections
A person who takes care of the institution and the
project
Curated work by an expert
Sometimes collaborations for a long period (for several
months, years or sometimes a permanent staff)
Large uploads
Training for permanent staff inside the institution
We monitor single institution (uploads, visualisations…)
Disadvantages
Large institutions with large collections are often the
institutions of colonisers
The system is not democratic: it doesn’t provide the
same access to every institution
It does’t allow to include a diverse array of institutions
from many territories
It requires funds allocated for each institution or from
each institution
We will never reach 100’000 museums
We don’t monitor all museums and the current situation
Chart Iolanda Pensa. Image: Museums around the world -Visualisation on OpenStreetMap generated by a Wikidata Query from data on Wikidata. CC BY-SA. Updated August 2023.
What we want to change
1. Addressing all institutions everywhere in the world
2. Creating a democratic system which allows any
institution to bene
fi
t from it
3. Providing support to any institution
Chart Iolanda Pensa. Image: Museums around the world -Visualisation on OpenStreetMap generated by a Wikidata Query from data on Wikidata. Updated August 2023.
What we need to consider
1.The Wikimedia projects are not meant for institutions but for individual contributions
2.We need to start with data and we need to monitor data
3.We need people to facilitate the process and make it happen
Follow-up contacts
Sending mass email
Improving data about
museums on Wikidata
Creating a database
of museums contacts
Contacting all
museums
Collaborating with
ICOM and other
relevant partners
Documenting
case studies
Supporting
museums
Training / MOOC
Centralised support
Form
Large uploads
Survey
5
4
3
2
1
Follow-up contacts
Sending mass email
Improving data about
museums on Wikidata
Creating a database
of museums contacts
Contacting all
museums
Collaborating with
ICOM and other
relevant partners
Documenting
case studies
Supporting
museums
Advantages
Improving Wikidata
Producing a database of relevant contacts
Addressing any institution
Creating a democratic system which can work with any
institution (i.e. small ethnographic museums, institutions
without digitalizations…)
Promoting and implementing Open Access (and OA is
now supported by many networks and governments)
Collaborating with a common goal with relevant GLAM
networks (i.e. ICOM) - digital strategies, OA, contacts,
data
It can be replicated in any territory and with all kinds of
institutions
Disadvantages
It is still very important to have people who take care of
speci
fi
c institutions and projects (wikipedian in
residence, speci
fi
c projects…), to upload content, to
solve copyright issues, to facilitate training and editing
You need to build a support team (and to answer a lot
of emails)
Implementing Open Access takes around 2 years (unless
institutions where already waiting for you)
Wikimedia is not made for institutional contributions
Legislation can be challenging
Training / MOOC
Centralised support
Form
Large uploads
Survey
5
4
3
2
1
Institutions with staff, website
and some collections
digitized
Institutions with staff, digital
reproductions of the
collections, research
activities, online catalogue
Institutions managed by one
person or by volunteers
* Around 10-20 photos of the
institution toghe with captions in
CC0: external views, internal
views, examples of the collections
* A text pressing the history of
the institution (how it is born,
who created, where it is
located…) and its collection
(which are the collections, what
they are about, how they are
organized…) in CC0
* The institution creates it Open
Access Policy and hands it in its
building
* CC0 on the website footer
* Pubbliche on the website Open
Access Policy (for content and
data)
* Provide access to high
resolutions digital reproductions
of collections in public domain
together with their metadata
(CC0) and to the documentation
produced and collected by the
institution (CC BY for signed
texts and CC0 for informative
texts)
* Data Management Plan DMP for
all data and content of the
institution based on the principle
of “open by default” and managed
together with the GDPR
1. Making sure all kind of institutions can join in
https://meta.wikimedia.org/wiki/Empowering_Italian_GLAMs
The majority of museums!
Unless differently
stated in
Publications, articles,
papers, signed texts,
videos, audios,
educational resources
in
Institutional websites Documents by others
Digital reproductions
of work, photographic
collections, scanned
books, digitalized
documents…
Software
Use a speci
fi
c open
license for software
Signed works
Data and metadata
Data produced by
research, metadata,
internal documents
(policies,
regulations…) in
Collaborative projects
When involving
volunteers in
2.All kind of content
Taking a photo of a monument and uploading it on Wikipedia.Wikipedia under the free license Creative Commons attribution share alike, allowing commercial use.
Photo uploaded Better knowledge for anyone,
also for commercial purposes.
3. Legal issues
Really, taking a photo of a monument and uploading it on Wikipedia.Wikipedia under the free license Creative Commons attribution share alike, allowing commercial use.
Authorization
from the owner
List of monuments
Georeferentiating
the monument
Authorization
from the artist
Authorization from institutions
overseeing heritage
Photo uploaded Better knowledge for anyone,
also for commercial purposes.
The complexity of the situation in Italy
Authorization to access
the building or the
artwork and take photos
Rights of the
photographer
Other legislations
Rights of authors
Rights of photographers
Rights of the artist or
architect which has
produced the artwork or
the building
Owner
Restrictions related to
commercial use of digital
reproductions
√ Authorization of the
photographer (CC0, CC
BY, CC BY-SA)
Upload on Wikimedia
Commons by the
photographer (selecting
the open license or tool)
√ No reproduction rights
√ The owner allows to
enter the building and
take photos
√ > 70 years after his/her
death
√ Freedom of panorama
for exteriors
√ Authorization
√ Legislations without
restrictions
√ Freedom of panorama
for exteriors
√ Authorizations
The complexity of opening cultural heritage
Cultural heritage?
Access to a database of
cultural heritage
√ Access to a database in
CC0 with upload on
Wikidata
√ Creation of a new
database on WikiData
https://meta.wikimedia.org/wiki/Empowering_Italian_GLAMs
https://meta.wikimedia.org/wiki/Empowering_Italian_GLAMs and www.wikimedia.it/musei
Empowering Italian GLAMs
A project promoted by Wikimedia Italia
in collaboration with ICOM Italia, Creative Commons Italia and Università di Torino
co-funded by Wikimedia Foundation
State the support to Open Access
through an Open Access Policy
and a series of authorizations
A text in CC0 describing the
institution and its collection
Reviewing data on Wikidata
History of the museum
Description of the collections
Bibliography
Guided process and coaching, provided to all institutions and supported for free by Wikimedia Italy

Around 20 images in CC0
With open licenses and tools
Wikipedia Wikipedia

Photos of the
interiors
of the museum
Some examples of
the museum
collections
Address
Website
Opening hours
Visitors
…
Photos of the
exteriors
of the museum
Online form (at the moment in Italian) to review Wikidata and upload authorizations and images
http://www.wikimedia.it/musei
The form creates an entry point and it facilitates contacts and follow up. Often it is not suf
fi
cient.
Current results of the project Empowering Italian GLAMs https://meta.wikimedia.org/wiki/Empowering_Italian_GLAMs
Visualizations by DenstiyDesign (Politecnico di Milano) / Wikimedia Italia CC BY 26 March 2023 - https://data.wikilovesmonuments.it
Empowering Italian GLAMs
6.810 Wikidata item
Data monitored and
improved
Combined with national
Italian statistics and
information related to
wikiGLAM projects
105 new
museums…
105 museums started the
form
91 museums have
endorsed the project
22 institutions have
shared images
19 museums have
completed the procedure
1.190 museums already
involved by Wikimedia
Italia in Wiki Loves
Monuments
5 case studies
Museo Egizio
Museums of Reggio Emilia
Museums of Modena
Ecomuseo delle Grigne
Museo delle Marionette
di Palermo
4.344 museums
contacted
Number of museums
added to the database of
contacts and contacted
Email sent by Region
(
fi
rst round). Second
round planned for
September
Visualizations facilitate the monitoring and evaluating of the work
Visualizations by DenstiyDesign (Politecnico di Milano) / Wikimedia Italia CC BY 26 March 2023 - https://data.wikilovesmonuments.it
Source of the statement: UNESCO Report: Museums aroiund the world in the face of COVID-19.Annex 3: Number of Museums in the World, UNESCO, 2021, pp. 53-68.
Image: Museums around the world -Visualisation on OpenStreetMap generated by a Wikidata Query from data on Wikidata. Updated August 2023.
Replicating the approach of Empowering GLAMs?
Australia 919
Africa 868
New Zealand 236
India 500
Italy 3195
Europe 30.628
USA 33.092
Latin America and Caribbean 8.716
Asia and Paci
fi
c 8.716
103.842 museums in the world

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100,000 institutions on the Wikimedia projects

  • 1. 100,000 institutions on the Wikimedia projects A new strategy to activate in a simple way all the institutions around the world Iolanda Pensa, chair Wikimedia Italia / SUPSI, lead of the project Empowering Italian GLAMs - volunteer Dario Crespi,Wikimedia Italia staff member, coordinator project Empowering Italian GLAMs and WLM Wikimania Singapore, 18/08/2023, CC BY-SA 4.0
  • 2. "Tiny Planet" stereographic projection of the spherical panorama of Monte Croce and Monte Pilastro. Cmglee,Wikimania Esino Lario, cc by-sa, 2016.
  • 3. WikiAfrica https://en.wikipedia.org/wiki/ Wikipedia:WikiAfrica 30’000 contributions related to Africa by 2012 https://en.wikipedia.org/wiki/ Wikipedia:WikiAfrica/30,000 ShareYour Knowledge: Creative Commons and Wikipedia for cultural institutions - over 100 institutions involved Visualizations https://meta.wikimedia.org/wiki/User:Iopensa/Current Wikimania Esino Lario https://wikimania2016.wikimedia.org/wiki/Main_Page https://meta.wikimedia.org/wiki/File:Video_Wikipedia_CKoi_Dance.webm Wikipedia dietro le quinte
  • 4. There are around 100,000 museums in the world Source of the statement: UNESCO Report: Museums aroiund the world in the face of COVID-19.Annex 3: Number of Museums in the World, UNESCO, 2021, pp. 53-68. Image: Museums around the world -Visualisation on OpenStreetMap generated by a Wikidata Query from data on Wikidata. Updated August 2023.
  • 5. Source of the statement: UNESCO Report: Museums aroiund the world in the face of COVID-19.Annex 3: Number of Museums in the World, UNESCO, 2021, pp. 53-68. Image: Museums around the world -Visualisation on OpenStreetMap generated by a Wikidata Query from data on Wikidata. Updated August 2023. Why the Wikimedia movement is interested in ALL museums Access to content Triggering openness Implementing Open Access Diversity Existing knowledge International dimension
  • 6. Wikipedian in residence Agreement with a museum Training Events Licensing Contacts with museums Training Events Training Events Conferences Meetings Networking Uploads on the Wikimedia projects How GLAM-Wiki initiatives work at the moment Chart Iolanda Pensa. Image: Museums around the world -Visualisation on OpenStreetMap generated by a Wikidata Query from data on Wikidata. CC BY-SA. Updated August 2023.
  • 7. How GLAM-Wiki initiatives work at the moment Wikipedian in residence Agreement with a museum Training Events Licensing Contacts with museums Training Events Training Events Conferences Meetings Networking Uploads on the Wikimedia projects Advantages Collaborations with prestigious institutions Often large institutions with large collections A person who takes care of the institution and the project Curated work by an expert Sometimes collaborations for a long period (for several months, years or sometimes a permanent staff) Large uploads Training for permanent staff inside the institution We monitor single institution (uploads, visualisations…) Disadvantages Large institutions with large collections are often the institutions of colonisers The system is not democratic: it doesn’t provide the same access to every institution It does’t allow to include a diverse array of institutions from many territories It requires funds allocated for each institution or from each institution We will never reach 100’000 museums We don’t monitor all museums and the current situation Chart Iolanda Pensa. Image: Museums around the world -Visualisation on OpenStreetMap generated by a Wikidata Query from data on Wikidata. CC BY-SA. Updated August 2023.
  • 8. What we want to change 1. Addressing all institutions everywhere in the world 2. Creating a democratic system which allows any institution to bene fi t from it 3. Providing support to any institution Chart Iolanda Pensa. Image: Museums around the world -Visualisation on OpenStreetMap generated by a Wikidata Query from data on Wikidata. Updated August 2023. What we need to consider 1.The Wikimedia projects are not meant for institutions but for individual contributions 2.We need to start with data and we need to monitor data 3.We need people to facilitate the process and make it happen
  • 9. Follow-up contacts Sending mass email Improving data about museums on Wikidata Creating a database of museums contacts Contacting all museums Collaborating with ICOM and other relevant partners Documenting case studies Supporting museums Training / MOOC Centralised support Form Large uploads Survey 5 4 3 2 1
  • 10. Follow-up contacts Sending mass email Improving data about museums on Wikidata Creating a database of museums contacts Contacting all museums Collaborating with ICOM and other relevant partners Documenting case studies Supporting museums Advantages Improving Wikidata Producing a database of relevant contacts Addressing any institution Creating a democratic system which can work with any institution (i.e. small ethnographic museums, institutions without digitalizations…) Promoting and implementing Open Access (and OA is now supported by many networks and governments) Collaborating with a common goal with relevant GLAM networks (i.e. ICOM) - digital strategies, OA, contacts, data It can be replicated in any territory and with all kinds of institutions Disadvantages It is still very important to have people who take care of speci fi c institutions and projects (wikipedian in residence, speci fi c projects…), to upload content, to solve copyright issues, to facilitate training and editing You need to build a support team (and to answer a lot of emails) Implementing Open Access takes around 2 years (unless institutions where already waiting for you) Wikimedia is not made for institutional contributions Legislation can be challenging Training / MOOC Centralised support Form Large uploads Survey 5 4 3 2 1
  • 11. Institutions with staff, website and some collections digitized Institutions with staff, digital reproductions of the collections, research activities, online catalogue Institutions managed by one person or by volunteers * Around 10-20 photos of the institution toghe with captions in CC0: external views, internal views, examples of the collections * A text pressing the history of the institution (how it is born, who created, where it is located…) and its collection (which are the collections, what they are about, how they are organized…) in CC0 * The institution creates it Open Access Policy and hands it in its building * CC0 on the website footer * Pubbliche on the website Open Access Policy (for content and data) * Provide access to high resolutions digital reproductions of collections in public domain together with their metadata (CC0) and to the documentation produced and collected by the institution (CC BY for signed texts and CC0 for informative texts) * Data Management Plan DMP for all data and content of the institution based on the principle of “open by default” and managed together with the GDPR 1. Making sure all kind of institutions can join in https://meta.wikimedia.org/wiki/Empowering_Italian_GLAMs The majority of museums!
  • 12. Unless differently stated in Publications, articles, papers, signed texts, videos, audios, educational resources in Institutional websites Documents by others Digital reproductions of work, photographic collections, scanned books, digitalized documents… Software Use a speci fi c open license for software Signed works Data and metadata Data produced by research, metadata, internal documents (policies, regulations…) in Collaborative projects When involving volunteers in 2.All kind of content
  • 13. Taking a photo of a monument and uploading it on Wikipedia.Wikipedia under the free license Creative Commons attribution share alike, allowing commercial use. Photo uploaded Better knowledge for anyone, also for commercial purposes. 3. Legal issues
  • 14. Really, taking a photo of a monument and uploading it on Wikipedia.Wikipedia under the free license Creative Commons attribution share alike, allowing commercial use. Authorization from the owner List of monuments Georeferentiating the monument Authorization from the artist Authorization from institutions overseeing heritage Photo uploaded Better knowledge for anyone, also for commercial purposes. The complexity of the situation in Italy
  • 15. Authorization to access the building or the artwork and take photos Rights of the photographer Other legislations Rights of authors Rights of photographers Rights of the artist or architect which has produced the artwork or the building Owner Restrictions related to commercial use of digital reproductions √ Authorization of the photographer (CC0, CC BY, CC BY-SA) Upload on Wikimedia Commons by the photographer (selecting the open license or tool) √ No reproduction rights √ The owner allows to enter the building and take photos √ > 70 years after his/her death √ Freedom of panorama for exteriors √ Authorization √ Legislations without restrictions √ Freedom of panorama for exteriors √ Authorizations The complexity of opening cultural heritage Cultural heritage? Access to a database of cultural heritage √ Access to a database in CC0 with upload on Wikidata √ Creation of a new database on WikiData
  • 17. https://meta.wikimedia.org/wiki/Empowering_Italian_GLAMs and www.wikimedia.it/musei Empowering Italian GLAMs A project promoted by Wikimedia Italia in collaboration with ICOM Italia, Creative Commons Italia and Università di Torino co-funded by Wikimedia Foundation
  • 18. State the support to Open Access through an Open Access Policy and a series of authorizations A text in CC0 describing the institution and its collection Reviewing data on Wikidata History of the museum Description of the collections Bibliography Guided process and coaching, provided to all institutions and supported for free by Wikimedia Italy Around 20 images in CC0 With open licenses and tools Wikipedia Wikipedia Photos of the interiors of the museum Some examples of the museum collections Address Website Opening hours Visitors … Photos of the exteriors of the museum
  • 19. Online form (at the moment in Italian) to review Wikidata and upload authorizations and images http://www.wikimedia.it/musei The form creates an entry point and it facilitates contacts and follow up. Often it is not suf fi cient.
  • 20. Current results of the project Empowering Italian GLAMs https://meta.wikimedia.org/wiki/Empowering_Italian_GLAMs Visualizations by DenstiyDesign (Politecnico di Milano) / Wikimedia Italia CC BY 26 March 2023 - https://data.wikilovesmonuments.it Empowering Italian GLAMs 6.810 Wikidata item Data monitored and improved Combined with national Italian statistics and information related to wikiGLAM projects 105 new museums… 105 museums started the form 91 museums have endorsed the project 22 institutions have shared images 19 museums have completed the procedure 1.190 museums already involved by Wikimedia Italia in Wiki Loves Monuments 5 case studies Museo Egizio Museums of Reggio Emilia Museums of Modena Ecomuseo delle Grigne Museo delle Marionette di Palermo 4.344 museums contacted Number of museums added to the database of contacts and contacted Email sent by Region ( fi rst round). Second round planned for September
  • 21. Visualizations facilitate the monitoring and evaluating of the work Visualizations by DenstiyDesign (Politecnico di Milano) / Wikimedia Italia CC BY 26 March 2023 - https://data.wikilovesmonuments.it
  • 22. Source of the statement: UNESCO Report: Museums aroiund the world in the face of COVID-19.Annex 3: Number of Museums in the World, UNESCO, 2021, pp. 53-68. Image: Museums around the world -Visualisation on OpenStreetMap generated by a Wikidata Query from data on Wikidata. Updated August 2023. Replicating the approach of Empowering GLAMs? Australia 919 Africa 868 New Zealand 236 India 500 Italy 3195 Europe 30.628 USA 33.092 Latin America and Caribbean 8.716 Asia and Paci fi c 8.716 103.842 museums in the world