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Office 2007 part 1
The document provides instructions for participating in an audio conference call about new features and upgrades in Microsoft Office 2007 applications such as Word, Excel, PowerPoint, and Outline. It also summarizes some of the new features, which include a redesigned interface, formatting tools, collaboration features, and file compatibility options. Contact information is provided for the presenter of the call and a link is given to access an archived recording of the presentation.
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Office 2007 part 1
- 1. Donald E. Hester July18, 2008 For audio call Toll Free 1-888-886-3951 and use PIN/code 427154
- 2. • Maximize yourCCC Confer window. • Mute your phone (*6) if you have visitors or noise in your office. • Please note phone audio may be in presenter-only mode. • Ask questions over the phone when the presenter prompts. • Ask questions throughout presentation via the chat window. • Turn on or off Closed Captioning by clicking on the icon. • Save the presentation or chat by clicking on the icon.
- 3. What’s new? Why upgrade? Where is FrontPage? What is Groove? Find options you never knew you had! Average users can look like pros!
- 4. Access Accounting Communicator Excel Groove InfoPath OneNote Outlook Business Contact Manager PowerPoint Project Publisher SharePoint Designer Visio Word SharePoint Services 3.0 SharePoint Server 2007
- 5. Office 2007 Basic Home & StudentStandard Small Business Pro Ultimate Pro+ Enterprise Word 2007 Y Y Y Y Y Y Y Y Excel 2007 Y Y Y Y Y Y Y Y PowerPoint 2007 Y Y Y Y Y Y Y Outlook 2007 Y Y Y Y BCM Y Y Y Accounting 2007 Y Y Y Publisher 2007 Y Y Y Y Y Access 2007 Y Y Y Y InfoPath 2007 Y Y Y Groove 2007 Y Y OneNote 2007 Y Y Y Communicator 2007 Y Y Enterprise Solutions Y Y Y
- 6. No moremaze of menus, toolbars, dialog boxes Everything you need is in plain sight
- 7. Graphical equivalents of dropdownmenus Show samples Look before you leap
- 8. See how formattingwill change the way your documents look, on the fly.
- 9. For thosewho link to use the shortcut keys Press alt and see your options
- 10. All file managementtasks in one easy location Print, save, send, publish or prepare
- 11. Similar toquick launch Customize based on your needs Your most frequent commands
- 12. Remove metadata Encrypt, restrict, digitally sign Check compatibility Mark as “Final”
- 13. Post directlyto blog Make a workspace Publish as HTML Publish to CD (PowerPoint)
- 14. Save inthe new file format (.docx, .pptx) Save in the old format (.doc, .ppt) New Save as PDF!* * May require download
- 15. Online Help Includes how-to’s Connected to all the online resources for Office – including training
- 16. Access tohundreds of templates online Search online repository Preview
- 17. Additional toolbaron right click Includes standard menu Highlight text and it fades in (no right click)
- 18. Office willwarn you if you apply a function or formatting that may not be compatible with previous versions.
- 19. Word 2007 isout. It’s exciting, and it’s designed to be better and more productive than the version you’re used to.
- 20.
- 21. File extension Whatit’s used for .docx Standard Word document with no macros or code .dotx Word template with no macros or code .docm Word document that could contain macros or code .dotm Word template that could contain macros or code
- 22. New charting anddiagramming features include three-dimensional shapes, transparency, drop shadows, and other effects.
- 24. •On the review tab •Newoptions •Contextual spelling •Exclusion dictionary
- 26. Save as anold version Save as a PDF Publish to blog
- 27.
- 28. Excel 2007 hasa new look! It’s got the familiar worksheets you’re accustomed to, but with some changes.
- 30. Now supporting 16,384 Columns 1,048,576Rows Smaller files size Better protection
- 33. Resizable formula bar FunctionAutoComplete Structured references Easy access to name ranges
- 34. By using thenew PivotTable user interface, you no longer have to drag data to drop zones that aren't always an easy target.
- 36. Free templates online Youcan submit templates for others to use
- 37.
- 38. Office OneNote 2007is a digital notebook that provides people one place to gather their notes and information, powerful search to find what they are looking for quickly, and easy-to-use shared notebooks so that they can manage information overload and work together more effectively.
- 44. Insert audio, pictures,documents, tables, graphs, etc… Win. Mobile & Tablet PC Share Notebooks Protect Notebooks
- 45.
- 46. Donald E. Hester CISSP,CISA, CAP, MCT, MCSE Security, MCTS San Diego City College / Maze & Associates / @One Blog: www.LearnSecurity.org LinkedIn: http://www.linkedin.com/in/donaldehester Donald E. Hester CISSP, CISA, CAP, MCT, MCSE Security, MCTS San Diego City College / Maze & Associates / @One Blog: www.LearnSecurity.org LinkedIn: http://www.linkedin.com/in/donaldehester
- 47.
- 48. For upcoming desktopseminars and links to recently archived seminars, check the @ONE Web site at: http://www.cccone.org/seminars/index.php
Editor's Notes
- #8 Find options you never know you had
- #21 One more big change in the new version of Word: an improved file format. What does that mean to you? Helps make your documents safer. Helps make your document file sizes smaller. Helps make your documents less susceptible to damage.
- #24 After you insert something, you may need a closer look at the details. So you’ll definitely want to know where to find the zoom control.
- #25 Make no mistake! When you’ve done most of the work in your document, you’ll want to check spelling and grammar before printing it or sending it in e-mail. The Spelling & Grammar command is on the Review tab, because this is part of reviewing your work. When you are writing a document for others to see, you certainly don't want spelling errors to detract from your message or to undermine your professionalism. New features of the spelling checker make it easier for you to distribute your work with confidence: The spelling checker is now more consistent across the 2007 Microsoft Office system programs. Examples of this change include: Several spelling checker options are now global. If you change one of these options in one Office program, that option is also changed for all the other Office programs. For more information, see Change the way spelling and grammar checking work. In addition to sharing the same custom dictionaries, all programs can manage them by using the same dialog box. For more information, see Use custom dictionaries to add words to the spelling checker. The 2007 Microsoft Office system spelling checker includes the post-reform French dictionary. In Microsoft Office 2003, this was an add-in that had to be separately installed. For more information, see Change the way spelling and grammar checking work. An exclusion dictionary is automatically created for a language the first time that language is used. Exclusion dictionaries let you force the spelling checker to flag words that you want to avoid using. They are handy for avoiding words that are obscene or that don't match your style guide. For more information, see Use exclusion dictionaries to specify a preferred spelling for a word. The spelling checker can find and flag some contextual spelling errors. Have you ever typed a mistake similar to the following? I will see you their. In Office Word 2007, you can enable the Use contextual spelling option to get help with finding and fixing this type of mistake. This option is available when checking the spelling of documents in English, German, or Spanish. For more information, see Choose how spelling and grammar checking work. You can disable spelling and grammar checking for a document or for all documents that you create.
- #26 You’re probably wondering, “What happens when I open my older documents in the new version of Word?” Word 2007 can open files created in all previous versions of Word, 1.0 through 2003. Word opens older documents in compatibility mode. You know this because at the top of the document “(Compatibility Mode)” appears next to the file name.
- #27 Concerned that John doesn’t have his installation of Office 2000 fully updated? Save your document with an older file format before sending it to him. Click the Microsoft Office Button, and on the menu, point to the arrow at the end of the Save As command. Click Word 97-2003 format in the list of options.
- #28 Check Out Office Online http://office.microsoft.com/word
- #30 Excel Workbook (*.xlsx). Use when there are no macros or VBA code. Excel Macro-Enabled Workbook (*.xlsm). Use when there are macros or VBA code. Excel Template (*.xltx). Use when you need a template. Excel Binary Workbook (*.xlsb). Use with an especially large workbook. Excel Macro-Enabled Template (*.xltm). Use when you need a template and the workbook contains macros or VBA. Microsoft Excel 5.0/95 Workbook (*.xls). Use when you need to share with someone using Microsoft Excel 5.0. Excel 97-Excel 2003 Workbook (*.xls). Use when you need to share with someone working in a previous version of Excel.
- #31 columns now end at XFD instead of IV
- #32 Page Layout View
- #34 The following improvements make formula writing much easier in Office Excel 2007. Resizable formula bar The formula bar automatically resizes to accommodate long, complex formulas, which prevents the formulas from covering other data in your worksheet. You can also write longer formulas with more levels of nesting than you could in earlier versions of Excel. Function AutoComplete With Function AutoComplete, you can quickly write the proper formula syntax. From easily detecting the functions that you want to use to getting help completing the formula arguments, you will be able to get formulas right the first time and every time. Structured references In addition to cell references, such as A1 and R1C1, Office Excel 2007 provides structured references that reference named ranges and tables in a formula. Easy access to named ranges By using the Office Excel 2007 name manager, you can organize, update, and manage multiple named ranges in a central location, which helps anyone who needs to work on your worksheet interpret its formulas and data.
- #35 In Office Excel 2007, PivotTables are much easier to use than in earlier versions of Excel. By using the new PivotTable user interface, the information that you want to view about your data is just a few clicks away—you no longer have to drag data to drop zones that aren't always an easy target. Instead, you can simply select the fields that you want to see in a new PivotTable field list. And after you create a PivotTable, you can take advantage of many other new or improved features to summarize, analyze, and format your PivotTable data. Using Undo in PivotTables You can now undo most actions that you take to create or rearrange a PivotTable. Plus and minus drill-down indicators These indicators are used to indicate whether you can expand or collapse parts of the PivotTable to see more or less information. Sorting and filtering Sorting is now as simple as selecting an item in the column that you want to sort and using sort buttons. You can filter data by using PivotTable filters, such as date filters, label filters, value filters, or manual filters. Conditional formatting You can apply conditional formatting to an Office Excel 2007 Pivot Table by cell or by intersection of cells. PivotTable style and layout Just like you can for Excel tables and charts, you can quickly apply a predefined or custom style to a PivotTable. And changing the layout of a PivotTable is also much easier to do in the new user interface. PivotCharts Like PivotTables, PivotCharts are much easier to create in the new user interface. All of the filtering improvements are also available for PivotCharts. When you create a PivotChart, specific PivotChart tools and context menus are available so that you can analyze the data in the chart. You can also change the layout, style, and format of the chart or its elements the same way that you can for a regular chart. In Office Excel 2007, the chart formatting that you apply is preserved when you make changes to the PivotChart, which is an improvement over the way it worked in earlier versions of Excel.
- #36 Another way you can make your data easier to interpret is to have Microsoft Office Excel 2007 change the appearance of your data based on its value. These formats are called conditional formats because the data must meet certain conditions to have a format applied to it. For instance, if chief operating officer Jenny Lysaker wanted to highlight any Thursdays with higher-than-average weekday package volumes, she could define a conditional format that tests the value in the cell recording total sales, which changes the format of the cell’s contents when the condition is met. In previous versions of Excel, you could have a maximum of three conditional formats. There’s no such limit in Office Excel 2007; you may have as many conditional formats as you like. The other major limitation of conditional formats in Office Excel 2003 and earlier versions was that Excel stopped evaluating conditional formats as soon as it found one that applied to a cell. In other words, you couldn’t have multiple conditions be true for the same cell! In Office Excel 2007, you can control whether Office Excel 2007 stops or continues after it discovers that a specific condition applies to a cell.