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Pembuatan hse plan

The document is a guide for preparing Health, Safety, and Environment (HSE) plans and bridging documents as a supplement to IOGP Report 423. It outlines the development of HSE plans, their structure, and the relationships between client and contractor management systems. The guide includes templates and checklists to assist in ensuring compliance and effectiveness throughout the lifecycle of contracts.

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GuidetopreparingHSEplans andBridging documents SupplementtoReport 423 improve partner APRIL 2017 REPORT 423-02
Acknowledgements IOGPSafetyCommittee. Photographyusedwithpermissioncourtesyof BPp.l.c. andMaerskOil- PhotographerMortenLarsen(Front cover) ©mikeuk/iStockphoto(Backcover) Feedback IOGPwelcomesfeedbackonourreports:publications@iogp.org Disclaimer Whilsteveryefforthasbeenmadetoensuretheaccuracyoftheinformation containedinthispublication,neitherIOGPnoranyofitsMemberspastpresentor futurewarrantsitsaccuracyor will,regardlessofitsor theirnegligence,assume liability foranyforeseeableorunforeseeableusemadethereof,whichliability is herebyexcluded.Consequently,suchuseisattherecipient’sownriskonthebasis thatanyusebytherecipientconstitutesagreementtothetermsofthisdisclaimer. Therecipientisobligedtoinformanysubsequentrecipientofsuch terms. Thispublicationismadeavailableforinformationpurposesandsolelyfortheprivate useoftheuser.IOGPwillnotdirectlyorindirectlyendorse,approveoraccreditthe contentofanycourse,eventor otherwisewherethispublicationwillbereproduced. Copyright notice Thecontentsofthesepagesare© InternationalAssociationofOil&GasProducers. Permissionisgiventoreproducethisreportinwholeorinpartprovided(i)that thecopyrightofIOGPand(ii)thesourcesareacknowledged.All otherrightsare reserved.Anyotheruserequiresthepriorwrittenpermissionof IOGP. TheseTermsandConditionsshall begovernedbyandconstruedinaccordance with thelawsofEnglandandWales.Disputesarising herefromshall beexclusively subjecttothejurisdictionofthecourtsofEnglandandWales.
GuidetopreparingHSEplans andBridging documents SupplementtoReport 423 APRIL 2017 REPORT 423-02 Revision history VERSION DATE AMENDMENTS 1.0 April2017 Someofthisguidancewasincludedinversion2ofReport423 as anAppendix,butnowisprovidedasastandalonedocument.
GuidetopreparingHSEplansandBridgingdocuments Contents 4 Scope 5 1. HSE Plan 6 1.1 What is an HSEplan? 6 1.2 Developing an HSE plan 6 2. Bridging document 10 2.1 What is a Bridging document? 10 2.2 Developing a Bridging document 10 Annex A – HSE Plan Checklist 13
Scope ThisreportisasupplementtoIOGP423,HSE management – guidelines for working together in a contractenvironment. ItcontainsadditionalguidancetoReport423ondevelopingHSEplansand Bridging documents. GuidetopreparingHSEplansandBridging documents 5
1. HSEplan 1. WhatisanHSE plan? AnHSEplan defines whatshould bein placeduring thelife cycleof thecontract andthestepsrequired tobetaken,bywhomandbywhenin order tomeetclient andcontractor requirements. TheHSEplanisanimportantreferencedocumentforthecontractingprocessand shouldformpartoftheagreementataward.Itmaybeastandalonedocumentor it maybeincorporatedinabroadercontractplan.Itisadocumentthatresides within theactivity/projectcontractmanagementsystemdocumentation(which governs theactivityandthecontract),todemonstratehowtheHSEmanagement system shouldbeimplementedforthecontractedscopeofwork. AnHSEplandemonstrateshow: • thecontractororsubcontractorhasaneffectiveHSE-MSapplicabletothe specificworkcontractedappropriatetothecomplexityandthephaseofthe contractexecution • risks,impactsor threatsrelatedtooccupationalhealthandsafety, environmentalandsocialresponsibility,processsafety,qualityandsecurity associatedwiththecontractedworkhavebeenidentified,assessedand shouldbecontrolledbytheimplementationofcontrolmeasureswhereand whenrequired • theresponsibilitiesfortheexecutionandmaintenanceofall controland recoverymeasuresrelatingtothecontractedworkareassignedtospecific, namedpersonsthroughoutthelifecycleofthecontract, and • riskshavebeenevaluatedandmeasurestakentoeliminateorreducethe riskstoanacceptablelevelthatisAsLowasReasonablyPracticable. 2. DevelopinganHSE plan 1.2.1 Process Inthetenderpackage(atthestartofPhaseThree,Tenderandaward−referto IOGP423),theclientrequeststhatatendererprepareanHSEplanappropriatefor theclient’srequirements,thescopeofwork,contractingmode,risk,etc.Clients shouldalsooutlinethelevelofdetailintheplanthatisexpectedtobesubmitted as partofthetender response. TheHSEplanisthenpreparedbyatendererandreviewedandupdatedtogether withtheClientinpreparationforcontractaward.Afteraward,auditsorreviews maybeconductedagainsttheHSEplan. GuidetopreparingHSEplansandBridging documents 6
AnHSEplanshouldcontinuetobereviewedandupdatedthroughoutthecontract lifecycle,all thewaythroughtoPhase8,Final evaluationandclose-out report. 1.2.2 UsingtheHSEPlan Checklist AnnexAprovidesanHSEPlanChecklistthatcanbeusedasatoolfordeveloping anHSEplan.ItisbasedonIOGPReport510,Operating Management System Framework, whichprovidesastructuredandorganizedframeworkforprocesses andpractices(e.g.sub-systems,plansandprocedures)thatacompany implementstomeettheExpectationsoftheOMS. Thischecklistisdesignedtohelpclientsandcontractorsidentifythetopicsthat shouldbeincludedintheHSEplan,butthechecklistitselfshouldnotbecome a partoftheplan.Thechecklistcanalsobeusedwhenconductingauditsand reviewsofitsimplementation. Structure of the HSE Plan Checklist available in Annex A Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? Section 1: Commitment andaccountability 1.1 Managershavespecificresponsibilities andtheir behaviourssetthe tone forthecontractorganization.They fostercommitmenttoHSEissues throughpositiveleadershipqualities andbehavioursensuringacultureis developedandmaintainedtoenable safe,reliable, responsibleoperations andcontinuousimprovement. Aclientcanstartbyfillingthe‘Required?Yes/No’columninthechecklistand includethatinthetenderpackage(seeIOGP423,section3.1).Atenderercanthen useittopreparetheinitialHSEplantosubmitwiththeirtenderresponse.During pre-awardclarifications(seeIOGP423,section3.4),clientandtenderercanwork throughthechecklisttogetherastheyreviewtheHSEplantoensurethereisa commonunderstandingofagreedresponsibilities. GuidetopreparingHSEplansandBridging documents 7
Theformat of thechecklistprovidesfor certainHSEmanagementprocessesand practicestobedevelopedbytheclient or theleadcontractor.Thedecisionbythe clientor leadcontractor toprovidethesewilltypicallybebasedon: • thecapabilityassessment,i.e.identificationofgapsbetweentheclient’s minimumrequirementsanditsevaluationofthematurityofthecontractor’s HSE-MSandofthecontractor’sHSEcultureinrelationwiththecriticalityof thework • thereviewandpre-awardclarificationsoftheHSEplanat tenderstage • thedegreetowhicheachpartywillbeinvolvedinHSEmanagement,e.g.the contractmode • specificHSEmanagementcontrolsexercisedbyclientorcontractor, and • riskeliminationorreductioncontrol/barriers (prevention,detection,control, mitigationandemergencyresponse)mutuallyagreeduponbyclientand contractor asthemeansfor workingtogether inthecontractenvironment. • needforHSEplanforframeagreementorMasterServiceAgreement(MSA) oronlycall-offs HSEmanagementprocessesandpracticesthatarerequired, but not available, will beidentified in theHSEplan together withspecific actions, target dates and action parties. 1.2.3Typicallayoutandcontent AtypicalHSEplancouldincludethefollowingsections: Section1 Section2 Section3 Section4 Section5 Section6 Section7 Executivesummary IntroductionandcontractHSEplanobjectives ScopeofandscheduleofWork/Activity/Project HSEManagementSystem.Descriptionofhowthemanagement systemisappliedwithinthecontract,including interfaces, andshouldbearrangedbasedontheElementsfoundinthe contractor’smanagementsystem,e.g.thetenElementsoftheIOGP OMSFramework RiskManagement(hazardsandeffects)andHSECriticalElements. Maincontrol measures EmergencyResponse PerformanceMonitoring,ReportingandContinuous Improvement. GuidetopreparingHSEplansandBridging documents 8
ContractscopespecificHSErisksinitiallyidentifiedbyclientcanbefurther assessedbyworkingthroughtheHSEplanchecklistprovidedinAnnexA,and thesespecificHSErisksthenbeaddressed intheHSEplan. TheHSEplanshouldnotbeareplicationofthecontentsofthemanagement system(s)documentationtobeusedforthecontractedscopeofwork.Itshould describeanddemonstratehowthissystemwillbeimplemented withintheContract scope.Thefinaldocumentshouldbeasclearandconciseaspossiblesothatitis utilizedbybothmanagementandthe workforce. Forexample,themanagementsystemwillprovidetheprocessesandpracticesfor performing riskassessmentbuttheplanshouldprovidetheprogram/timelinefor performing theriskassessmenttasksandshoulddocumenttheresultoftherisk assessmenttasksfortheactivitieswithinthescopeofthecontract,i.e.therisk registerandtheselectedcontrolmeasures,etc. Forexample,aftergoingthroughthechecklist,thefollowingmightbehighlighted assomeofthekeyitemstobeaddressedintheplantoinclude,forasample scope ofwork: • descriptionofthescopeandworkplan • results oftheriskassessmentconductedasperrequirementsformulatedin selectedHSE-MS • applicablecontrolsandprocedures etc. • identifiedstakeholdersandwhatwillbedonetomanagethese • recruitmentandjobinductiontraining processes • logistics,supplychain,transportmodesandroutes • meetingschedules • inspectionschedules • KPIsforthe scope • reportingprocess(daily,weekly,monthly) • wastemanagement • grievanceprocedure. GuidetopreparingHSEplansandBridging documents 9
2. Bridgingdocument 2.1 WhatisaBridgingdocument? Bridging documentsare neededwhenall or part of thescopeof workis to beperformed byusing thecontractor’sOMS,onthebasisthatit meetsthe requirementsoftheclient’sOMS.Bridgingbetweenclientandcontractor managementsystemsisnormallyonlyrequiredforMode2and3contracting, althoughsomeformofinterfacedocumentmayberequiredforMode1contracting. Thebenefitofthisapproachistoallowthecontractor’sstafftofollowtheir owncompanyOMSandassociatedprocessesandpracticeswithouthavingto changetheirapproachtoworkwithcontractchanges. 2.2 DevelopingaBridgingdocument ABridgingdocumentshouldbedevelopedinthree steps. Step 1 – DuringPhaseThree:Tenderandaward Whenaclientrequiresaninterfaceand/or bridging document,theinstruction to prepareoneshouldinthetenderpackagetogetherwithatemplatetheHSE interface document. Thisistobecompletedbythecontractorandincludedin the tendersubmission.Thetemplatecanbetheclient’sOMSElementsandthe expectationsassociatedtoeachindividualElementbasedonHSEplanchecklist relevantforthescope.TheContractorwoulduseittodocumenthowitsownOMS anditsapplicationtotheworkwillmeettheclient’sexpectations. TheHSEinterfaceinformation should providealist of thecontractor’s specificHSE policies, processes and practices that the contractor proposes tofollow during the workactivity. TheclientshouldreviewtheHSEinterfacedocumentinorder toassessthe adequacyofthecontractorproposal.Itmightbenecessaryfortheclienttorefer backtotheearlierHSEcapabilityassessment activity. Step 2 – Aftertheawardof contract– atthepre-mobilizationand mobilizationphases AtPhaseFour,Pre-mobilization, theinterfaceinformationprovidedshouldbe reviewedforcompletenessbyboththeselectedcontractorandtheclient.The primacyofthecontractor’sandsubcontractor’sapprovedproceduresand/or client procedures shouldbedefined bytheclienttakingintoconsiderationthetotalityof GuidetopreparingHSEplansandBridging documents 10
identifiedactivitiesandtoavoidjointresponsibilities.Thiswillhappeninparallelto finalizingtheHSE plan. Onceagreed,theinterfacedocumentwouldbeknownastheHSE bridging document andmaybecomepartoftheHSEplan.TheHSEbridgingdocument shouldbejointlysignedandbecomespartoftheagreedformalcontractual documentation(Section5oftheHSEplan,asdescribedinReport423-02). Table1illustrates apossibleformatforHSEbridging documentswhich, inaddition,willneedaversioncontrolandapproval facility. Table 1. Bridging documenttemplate Client requirements Client reference document/ section Contractor reference document/ section Gaps to be bridged Document primacy Comments 2.1 HSE leadership 2.1.1 Client HSE leadersh ip policy 001.1 Contract or QHSE Policy None Contractor None 001.2 Contract or QHSE Practice None Contractor None 0012.2 Contractor Leaders hip inspection guide None Contractor None 001.2.3 Contractor Leaders hip inspection protocol Contractor document needstodefine managementof observednon- conformances Contractor None 2.2Management System 2.3 Risk Assessments 2.4 Plant, Equipment,tools & materials 2.5Personal safety GuidetopreparingHSEplansandBridging documents 11
Step 3 – Duringtheexecutionof thecontract Anychangetothescopeofworkarisingduringtheexecutionoftheworkshould bereviewedtoensurethatitiscoveredbytheagreedHSEbridging document. Changestoagreedbridging arrangementsshouldbepartofaformal MoC. Inthecaseofcomplexcontracthierarchy,itispossibleforbridgingdocuments tobedevelopedatdifferentlevels.Forexample,forglobalcontractsitis possibleforahighlevelglobalHSEbridgingapproachtobedefinedandfor location/work-specificdetailedHSEbridgingdocumentstobedeveloped (often termed“local call-offs”). GuidetopreparingHSEplansandBridging documents 12
AnnexA– HSEPlanChecklist ThefollowinggenericchecklistcanbeappliedbyclientsinMode1or the contractoroperatinginMode2or 3. Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? Section 1: Commitment andaccountability 1.1 Managershavespecificresponsibilitiesandtheir behaviourssetthe toneforthecontractorganization.TheyfostercommitmenttoHSE issuesthroughpositiveleadershipqualitiesandbehavioursensuring acultureisdevelopedandmaintainedtoenablesafe,reliable, responsibleoperationsandcontinuous improvement. 1.2 Theworkforceiscommittedtoperformingactivitiesinaccordance withcompanypolicies,standardsandobjectives,andincompliance withexternal requirements. 1.3 Accountabilitiesareclearlydefinedandalignedwithjob responsibilities,authoritylevelsandperformanceobjectives. 1.4 Activemanagementparticipation intheHSEplan, follow-up of activities,includingworksitevisits,participation inaudits,event/ incidentinvestigationsandmanagement reviews. 1.5 Communicationandengagementmechanismsareestablished and sustainedtoensure clearandconsistentreinforcementofHSE performanceforthecontract.Responsibilityisassignedforprompt, appropriateandengagingcommunicationtothoseinvolvedin deliveringHSE performance. 1.6 Actionstoaddressgapsincontractorganizationalleadershipor accountabilityidentifiedthroughauditfindingsandevent/incident investigation. 1.7 TheHSEplanwithassociatedHSE-MS andcontractspecific proceduresisinplaceacrossthecontractorganization,withpriorities established,authoritiesandaccountabilitiesassigned,andresources allocated. 1.8 Contractresponsibleshouldbeaccountablefor theoversightand coordinationofactivitieswithinthescopeoftheHSEplan. They shouldalsobeaccountableformonitoringeffectiveness. Section 2: Policies, standards andobjectives 2.1 Contractorhasstandardsthatmakereferencetotheimportance ofHSErisk-based managementandcommitment.They establish risk-based requirements,includingthecommitmenttocomplywith applicableregulatory,clientor other requirements. 2.2 Standardsandobjectivesareauthorizedbythehighestlevelof management/organizationappropriate tothe contract. GuidetopreparingHSEplansandBridging documents 13
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 2.3 Standards and objectives are established tomanagespecific projects, contract operating activities and local issues, and are consistent with thoseofcompanylevelasrequired. 2.4 Wheredifferententitiesoperateonthesamefacilities(includingjoint venturepartnerships), Standardsandobjectivesareharmonizedto ensureaconsistentmessageandapplication. 2.5 Deviations from standards andobjectives are reviewed,subject to deviation/exemption process, and documented and approved bya competentauthorityforthe contract. 2.6 ThecontractHSEplanistheprimereferencefor all applicable standardsrelatingtothe contract. 2.7 HSEstandardsidentifyminimumcriteriafor achievementofcontract objectives. 2.8 Standardsandobjectivesaredefined,documentedand communicatedacrosscontractorganizationlevels(including subcontractors)toaddressapplicableaspectsofcontractactivities throughouttheir life cycle. 2.9 HSEPolicies,standardsandobjectivesaremadeavailableand understandabletoall contractpersonnelandsubcontractors. 2.10 Programmes,initiativesor campaignsdevelopedatanappropriate levelofthecontracttomeetshortandlong-term objectives. Theyshouldhaveclearresponsibilitiesandtimelines,andhave measureablesuccesscriteria. Programmesshouldstress communication,inanappropriatelanguage,andaccessibilityof HSEPolicies,standardsandobjectivestotheworkforceincluding subcontractors. 2.11 ConfirmationthatHSEPolicies,standardsandobjectiveshave beenreviewedonschedulebyacompetentauthority,subjectto managementofchange(MoC),withchangesdocumentedand approved. 2.12 ProcessestogatherandconsolidatefeedbackonHSEPolicies, standardsandobjectivesapplicabilityandeffectiveness,identifying shortfalls againstcontractexpectations.Feedback(whether attributedor anonymous)canbefromtheworkforcetocontract responsible. 2.13 Documentationtoclearlydemonstratethatapproveddeviationsand exemptionsfromHSEPolicies,standardsandobjectivesareregularly risk-assessedandreviewed 2.14 Documentationandregular reviewofacomplianceregister(or equivalent)ofapplicableregulatoryandotherrequirementsrelative tothe contract. 2.15 ThecontractHSEplanindicatesminimumobjectivesforhealth, safety,environment,securityandsocialresponsibility. 2.16 Objectivesincludemeasureablesuccesscriteriabasedoncontinuous improvement;maintainingstandards;or compliancewithpolicy, regulatoryor other requirements. GuidetopreparingHSEplansandBridging documents 14
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? Section 3: Organization, resources andcapability 3.1 Documentedcontractorganizationwithdefinedresponsibilities, accountabilitiesandauthoritiestoeffectivelyimplementtheHSEplan andensurecompliancewithlegal, clientandotherrequirements relativetocontractandcontractlife cycle. 3.2 TheHSEorganization chart toclearly showthe current relationship between functions, activities and individuals (job titles and roles). A systemshouldalsobeinplacesothisdataiscontinuallyupdated. 3.3 Workforcestrategyis defined. 3.4 Managementofchange(MoC)processinplacetoassess,mitigate and reviewactualandpotentialrisks,aswellasimpactsonoperating activitiesincaseoforganizationalor significantchangestoany aspect oftheoperationduring contractlife cycle. 3.5 Aregularlyupdatedplan– includingactionstosupportmanagement ofchange(MoC)– shouldbeestablishedtoensurepeopleinidentified criticalrolescanbereplacediftheyretire,transferor leavetheirrole. Similarplansshouldbeestablishedbysuppliersandcontractors. 3.6 Acompetenceassuranceprocessexiststoscreen,select,trainand conductongoingassessmentofthequalifications,fitness-for-task, enablingbehaviours,andsupervisoryneedsandabilitiesofthe workforcetomeetspecifiedjobrequirements. 3.7 Thecontractorganizationhasmechanismsandprogrammesforjoint participationandmanagementconsultationwithintheworkforce, includingsafetydelegateserviceor ombundsmanasperlegal requirement. Thissupportsinvolvementinareasincludingplanning,risk assessmentandcontrol,HSEperformance,continuousimprovement andmanagementofchange (MoC). 3.8 Workforcerepresentationondevelopmentofpolicies,standardsand objectivesrelativetocontractandcontractlife cycle. 3.9 Involving and supporting contractors whoarepart oftheworkforce, aswell as suppliers of goodsand/or services, again both inside the companyorexternal. 3.10 Efficientandtimelytrainingprogrammes,withperiodicreview to meetcontractHSEobjectivesandapplicablelegalor other HSE requirementsareinplaceforcontractpersonnel(including contractedpersonnel)such as: • managersatall levelswhowillplan, monitor,overseeand carryouttheworkincludingdevelopmentofmanagementand communicationskills • supervisorsatall levelswhowillplan, monitor,overseeandcarry outthe work • HSEspecialists.Theyareverifiedtobecompetentintheirallocated roles.HSEcriticalteams(fire,firstaid,Medevac)aregivenspecific trainingforthelikelysituationstheymayencounterduringthe contract • HSEstaff • employees. GuidetopreparingHSEplansandBridging documents 15
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 3.11 HSEtraining includes: A.knowledgeofbasicindustrial HSEmanagementandrules; security;socialresponsibility;emergencyarrangements; transport; firstaid;workproceduresPTW,JSA;hazard awareness;stopworkauthoritySTOP;legislative requirements B.incidentreporting,investigationandauditas appropriate C.thecorrectuseofPPEandotherprotective equipment D.instructionsandinformationonanyspecificrisk factorsandrisks arisingoutofthenature ofthecontractedactivities E.anorientationforall personnel,especiallyfornewrecruitsand visitorstothework site. 3.12 HSEtrainingiscontinuouslyassessedforeffectiveness,employee feedbackis used. 3.13 ToolstoidentifyandaccessHSEspecificresources,skillsand knowledgeareinplaceforlargeor complexorganizationsbasedin multiplelocations. 3.14 Competenciesrequiredfortheindividualrolesandjobswithin the contractteamsareclearly defined, includingspecificcontract requirementsappropriatefortheworktobeconducted.Recordsare maintainedofall trainingandorientation provided. 3.15 Measuresareinplacetoreviewindividual’sor contractteam’s capabilityandaddresstemporaryanygaps. 3.16 Managersprovidesupporttoensuretimeandresourcesareavailable forHSEtraining. 3.17 Systemisinplacetoallocateappropriateandsufficientinternal and externalresourcestomeetcontractHSEobjectives. 3.18 Asuitablecontractormanagementprocessor systemusedfor subcontractorassessment,interfacingtomeetcontractor’sand client’srequirements.Subcontractorsperformanceisusedtoassess HSEcapabilityofsubcontractors.Subcontractorlist maintained. 3.19 HSEcapabilityandcapacityofthecontract’slabour force,suppliers andcontractorshasbeenassessedanddocumented.Contractor maintainsarecordofsubcontractors’performance. 3.20 Plansfor peopleidentification ofcontractHSEcriticalrolesandhow theycanbereplacedif theyretire,transferor leavetheir rolefor otherreasonsamongstsuppliersandcontractorsis established. 3.21 HSEspecifictraining,toolsandinitiativestoimprovetherisk awarenessandperformanceofsuppliersandcontractorswho providegoodsandservicesrelativetothecontractareprovided. 3.22 HSEtrainingofmanagersandworkersresponsibleforcontracting activitiesandoversightofcontractorsisprovided. 3.23 Interfacesandotherbridgingmechanismsforcontractactivities involvingmultiplepartiesusingdifferentmanagementsystemsare agreedupon.TheHSEplanidentifiesandshowsthatSubcontractors arewellintegratedintothe contract. GuidetopreparingHSEplansandBridging documents 16
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 3.24 Alignmentandrelevantgaps(includingroles,responsibilities and actions)inthedifferentmanagementsystemsofthecontract participantshavebeenidentifiedanddocumented. Section 4: Stakeholders andcustomers 4.1 Stakeholders,includinglocalcommunities,areidentifiedand relationshipsrelevantforcontractactivitiesareestablished. 4.2 Stakeholdermappingestablishedincludingsignificantstakeholder groups;partners,employees,suppliers, localcommunities, regulators,non-governmentalorganizationsandtrade associations. 4.3 Stakeholder mapping provided as astarting point for communication, activeengagement, actions, planning and regular reviewwithrelation tocontract activities. 4.4 Localcommunityengagementplansestablishedincluding: A.inclusionofdiverseandvulnerablegroupsandsub-groups inthe community B.earlycommunicationandresponsetoassessmentand mitigation ofpotentialrisks,impactsor threatsrelatedtosafety, environmental,health,socialor security issues C.confirmationofcompliancewithstakeholderrequirementswhere appropriate D. documentation of commitments and agreed actions, including partnerships, local content and other sustainable development andcommunityrelations initiatives E.awarenessofemergencyandpreparednessplanningsoif there is anincident,all necessaryactionsprotectcompanypeopleand assets,thecommunityandtheenvironment F.monitoringandfollow-up throughoutthelifecycleofcontract activities G.accessiblemechanismstoregistercomplaintsandresolve conflictsor grievances. 4.5 Processesareinplacetoassess,manageandengagewith customersandotherstakeholdersregardinglifecyclerisksand opportunitiesassociatedwiththecontract’sproductsandactivities. Thisincludescompliancewithregulatoryrequirements. 4.6 HSEriskmanagementintegratedintocontractactivities, i.e.incorporationofspecifichealth,safetyandenvironment(HSE), socialresponsibility andsecuritycriteria,suchas: A.processestoensureregulatorycomplianceas appropriate B.communicationofrisksassociatedwiththeservicesprovidedor withtheproduct,includingitsforeseeablemisuse C.awaytodealwithnon-conformitiesandcomplaints. GuidetopreparingHSEplansandBridging documents 17
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 4.7 Sourcesofinternal andexternalHSEexpertiseestablishedtoprovide supportforcontractrelevantproductsprovidedthroughcompany’s valuechain,particularlyintheareasof: A.handlingandtransportofrawmaterials,intermediatesandfinal products B.wastemanagement—handling,disposalandrecyclingof materials C.health,safetyandenvironment(HSE)hazardmitigationof materials,includingacuteandchronictoxicityandenvironmental effectsof substances D.cumulativerisk considerationduring theproductlife cycle E.compliancewithproductandchemicalregulationsincountries andregionswheretheproductsare supplied F.productinformation,includinglabelling andsafetydatasheets (SDS) G.Qualityassuranceandcontrol (QA/QC)ofthecontract’sproducts. 4.8 Positiverelationshipsareestablishedwithstakeholdersandclient. Activetwo-waycommunicationandengagement,seekingfeedback onperformanceandresponsivenesstotheir needsatanypointinthe contractlife cycle,includingappropriateemergencyresponse. Section 5: Risk assessment andcontrol 5.1 ProcessesandmethodsareinplacetomanageHSEriskstoan acceptablelevelforthescopeofcontractedactivitiesincluding: A.Managingrisk anddeterminingriskacceptabilityisinalignment withclientexpectationsand requirements B.Preferred methodsforundertakingrisk assessments C.Linksbetweenthecontractorganization’sobjectivesandpolicies, andtherisk management process D.AccountabilitiesandresponsibilitiesformanagingcontractHSE risk E.Dealingwithconflicting interests F.Committingappropriateresourcestosupportthoseaccountable andresponsibleformanagingHSE risk G.Thewayrisk managementperformancewillbemeasuredand reported H.Commitmenttoreviewandimproveriskmanagementand associatedprocessesperiodically,andinresponsetoaneventor changein circumstances. 5.2 Hazards,effects,impacts,threatsandothervulnerabilitieshave beenidentified.Assessmentof theassociatedcontractHSErisksto determinesignificantriskshavebeendocumentedincluding;effective controls/barrierstoeliminateor reducerisks,topreventescalation, mitigateconsequencesandfacilitaterecoverytobeimplementedwith respecttoeach risk. GuidetopreparingHSEplansandBridging documents 18
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 5.3 Contractorensurenocontractedoperationisperformedwithouta specificrisk assessment. 5.4 Contractormonitorall controlandmitigationmeasuresareinplace beforeperforminganycontractedoperation. 5.5 Contractormanagechangesandassessassociatedrisks,e.g. temporary/permanentchangesthataffectthecontractorganization, activities,assets,operations,products,plansor procedures. 5.6 Vulnerabilities andnon-conformitiesarerecognized,including deviationsfromcontractoperatingproceduresor weaksignalsthat provideindicationsofpotentiallyincreasingHSErisk. 5.7 Learning from incidents, events,non-conformities and goodpractices from internal and externalsources are incorporated into contract risk assessments. 5.8 Riskcontrolandregulatorycomplianceplansnecessarytomanage ‘normal’ contractconditions, should: A.includeresponsestoissuesincludinghealth,safetyand environment(HSE),communityengagement,environmental discharge,biodiversityandwastemanagement B.Befit forpurposeforthecontractneed,theorganizational complexity/autonomy,andthespecificcontextandregulatory frameworkinwhichthecontractoperationsare located. Sub-section 5A: Health - Risk assessment and control 5.9 Addressrisksrelatedtoill healthincluding;effectivecontrols/ barrierstoeliminateor reducerisks,topreventescalation,mitigate consequencesandfacilitaterecoverytobeimplementedwithrespect toeachrisk aredocumented.Thesehavebeencommunicatedto contractpersonnel. 5.10 AHealthManagementPlan hasbeenestablished,if relevant,forthe contract(partofHSEplan) including: A.HealthRiskAssessment B.IndustrialHygieneandErgonomics C.MedicalEmergencyManagement D.ManagementofIllness E.FitnessforWorkAssessmentandHealthSurveillance F.HealthImpactAssessment G.HealthReportingandRecordManagement H.HealthPromotion. GuidetopreparingHSEplansandBridging documents 19
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? Sub-section 5B: Safety – Risk assessment and control 5.11 Safetyrisksincluding;effectivecontrols/barriers toeliminateor reducerisks,topreventescalation,mitigateconsequencesand facilitaterecoverytobeimplementedwithrespecttoeachriskare documented.Thesehavebeencommunicatedtocontractpersonnel. 5.12 ASafetyManagementPlan hasbeenestablished,if relevant,forthe contract(partofHSEplan) including: A.implementationofrisk reductionmeasuresaccordingtotheAs LowasReasonablePracticable(ALARP)principle B. HSE best practices used in contract so that construction, testing, installation, maintenanceandnormal production activities canbe carriedoutinasafemanner. 5.13 DocumentationofContractor’sownconstructionfeasibilitystudies andofparticipationbycontractmanagementandemployees,safety delegateor ombudsman 5.14 Reviewofconstructabilityanalysis,if relevant,toensurethatthe designofthecontractobjectpromotesasatisfactoryHSEstandard during construction,in particular: A.Accessibilitywithrespecttoinstallation,liftingand cutting B.Arrangement andinstallationsequencewithregardtolifting capacities,access,ergonomics,etc. C.Productionmethodsandaccessfor welding,grinding, shot blasting,surfacetreatmentand cleaning D.Selectionandhandlingofmaterialsand equipment E.Selection,handlinganduseof chemicals F.Selectionofmethod,toolsandproductionequipmentetc.bearing inmindnoise,dust,temperature, pollution, vibration,weightand otherphysical/chemical strains G.Possibilityofusingfixedinstallations,eg.forlifting,access, ventilationandlightingintheconstruction phase H.Planandarrangefor temporaryequipment/supportsystems, such asaccess,ventilation,lighting, heating,water,production gases, air,electricity,wastehandling,firefighting andothersafety equipment,storagespace, etc. 5.15 Planningandimplementationofidentifiedconstructionfeasibility analysis’compensatorymeasuresbeforeconstructionactivities commence GuidetopreparingHSEplansandBridging documents 20
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 5.16 PPEsystemensuring: • theidentificationofstatutoryPPErequirementsassociatedwith assessedrisks • theassessmentoftheneedfor PPE anditssuitability • procedurestorecordtheissueofPPEandafollowupsystemof inspectionandreplacement/recertification • procedurestocheckthatPPEstorageisadequateandsecureand thatstockismaintainedasnecessary • procedurestocheckthatPPEisissuedandused correctly. • aschedulewithdefinedcriteriafor PPE renewal/replacement • aprocedureforre-certification ofPPEasappropriateand necessary. 5.17 Allprotectiveandrescueequipmentthatisprovidedisfit for purpose. 5.18 Droppedobjectmanagementforconstructionandinstallation activitiesensuring: • preventionofdropped objects • riskassessmentperformanceinpreparationforoperations(work atheight/oversea,crane/lifting,wind/weatherconditions,testing) • useintegrated solutions/barriers • useofbest/recommended practice • equipmentdesignedtowithstandtheenvironment • safeworkingconditionsandmaintenanceaccess • adequateinspectionsonworksitesofpermanentandtemporary equipmentatheight • droppedobjectprotection plan. 5.19 Aroadtransportjourneymanagementplanisinplace,which includes theauthorizationofdifferenttypesofjourneys,therolesand responsibilitiesofindividuals,andcoverstherecoveryintheeventof a problem. 5.20 Foroperationsthattakeplaceinvariableweatherandenvironmental conditions,atableofacceptableconditionsisestablished,alsoknown asaManual,or Matrix,ofPermittedOperations(MoPO),outsideof whichoperationsmaynottakeplace. Sub-section 5C: Environmental– Risk assessment and control 5.21 Risksrelatedtolocalandglobalenvironmentalimpactincluding; effectivecontrols/barrierstoeliminateor reducerisks,toprevent escalation,mitigateconsequencesandfacilitaterecoverytobe implementedwithrespecttoeachrisk aredocumented.Thesehave beencommunicatedtocontract personnel. GuidetopreparingHSEplansandBridging documents 21
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 5.22 AnEnvironmentManagementPlanhasbeenestablished,if relevant, forthecontract(partofHSEplan)including: A.implementationofrisk reductionmeasuresaccordingtotheBest AvailableTechniques(BAT)andBestEnvironmentalPractice(BEP) B.BestAvailableTechniques(BAT)usedinContractsothat construction,testing,installation,maintenanceandnormal productionactivitiescanbecarriedoutinanenvironmentally friendlymanner C.emissionandspill management D.use/substitution/discharge ofchemicalsandchemical compositioninimportedmaterialsand substances E.radiation F.energyefficiency(carbon footprint) G.wastemanagement H.transportofdangerousgoods. Sub-section 5D: Security – Risk assessment and control 5.23 Risksandthreatsrelatedtosecurityofpeople,assets,information andreputationincluding;effectivecontrols/barrierstoeliminate or reducerisks,topreventescalation,mitigateconsequencesand facilitaterecoverytobeimplementedwithrespecttoeachrisk are documented.Thesehavebeencommunicatedtocontractpersonnel. 5.24 ASecurityManagementPlan hasbeenestablished,if relevant,forthe contract(partofHSEplan) including: A.compliancewiththeVoluntaryPrinciplesonSecurityandHuman Rights(VPSHR) B.legislationandlocalexpectation C.capabilityandintentoflocalcriminal/terrorist elements D.vulnerabilityandattractivenessofcontractassetstocriminal/ terrorist elements E.physicalprotectionmeasures F.informationprotectionmeasures G.personalprotectionmeasures. 5.25 Amemorandumofunderstandingonsecurityco-operationhas beenagreedwiththehostauthoritiesinordertodescribethe arrangementsandresponsibilitiesformanaging security. Sub-section 5E: Social Responsibility – Risk assessment and control 5.26 Risksrelatedtosocialimpact(socialresponsibility toemployees,the localcommunityandotherstakeholders)including;effectivecontrols/ barrierstoeliminateor reducerisks,topreventescalation,mitigate consequencesandfacilitaterecoverytobeimplementedwithrespect toeachrisk aredocumented.Thesehavebeencommunicatedto contractpersonnel. GuidetopreparingHSEplansandBridging documents 22
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 5.27 ASocialresponsibility ManagementPlanhasbeenestablished,if relevant,for thecontract(partofHSEplan)including: A.socialaspects,people’slivelihoods,accesstoresourcesor land B.resettlementofindigenouspeople,or lossoflivelihood,if applicable,inline withstakeholderandcommunityexpectations C.consultationwith,andprovisionofinformationto,affected communitiesbycontractactivities,recognizingthelimitations withinthehostcountry(language,culture,educationallevels, povertylevels,gender restrictions) D.preventionofhumanrights violations. Section 6: Asset design andintegrity 6.1 Baselineinformationandresultsofrisk assessmentsareusedas inputtolocation,designor selectiondecisionsforcontractactivities. 6.2 Criteria, specificationsandstandardsforthedesign,construction/ selection,commissioning,modificationanddecommissioningof contractassociatedfacilities,equipmentandmaterialsaredefinedto addressrisksandverifyconformitythroughout their life cycle. 6.3 Procedurestoensurefacilitiesand/orequipmentareoperatedwithin defineddesignandoperatinglimits atall timesareestablished, maintainedandcommunicatetocontractpersonnelwhooperate, maintain,inspectandmanage them. 6.4 ProcessesareinplacetoidentifyandmanageHSEcriticalrisk controls/ barrierstopreventamajorincident. 6.5 Processestomaintain,replace,test,inspect,calibrate,certifyand verifyperformanceofcontractassociatedfacilitiesandequipmentto ensuresafeoperations.Theseactivitiesareperformedatfrequencies appropriatetothelevelofrisk,anddeviationsfromspecifiedcriteria aremanaged. 6.6 AnaccessibleregisterofcontractassociatedHSEcriticalfacilitiesor equipmentandtheir minimumperformancecriteria including: A.anylong-term effectsthatmightdegradeintegrity,andthe expectedrateofdegradationofstatic equipment B.inspectionintervalsandacceptancecriteria C.identificationofthetechnicalauthorityresponsibleforestablishing theperformancecriteriaforthefacility,componentor equipment D.processengineeringflowschemes/processandinstrumentation diagrams E.safetyalarmsdocumentationshowing thebasisforoperation F.plotplans G.hazardousareas classification H.Eachindividualpieceofequipmentisuniquelyidentified,and referencedtotheappropriate standard I.Whererequiredtheclassification,licensingauthority,test certificatesareclearly identified GuidetopreparingHSEplansandBridging documents 23
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 6.7 Wheretradesmenprovidetheir ownequipmentaspartofa contracted-insituation,thensuchequipmentisincludedin assessmentandinspection,toassuretheycomplywithcontract specifications. Section 7: Plans andprocedures 7.1 Plansandproceduresrelevanttocontractactivitiesareestablished, documentedandmaintainedinaccordancewithidentifiedlegal andotherrequirementsinline withtherisk leveldefinedby the organizationandtherequiredriskcontrols.Proceduresare consistentwithclientrequirementsandcover;health;safety; environment;securityandsocial responsibility. 7.2 HSEcriticalactivityproceduresareavailableandshould: A.provideclearguidanceonhowtoperformtherelatedtaskssafely andreliably B.ensurethateachstephasbeencarriedoutandoftenincludea checklistof actions C.bedevelopedbyspecialists.Thesearecontrolled documents D.ensureanydeviationfromthemrequiresMoC.Arecordis maintainedofall deviationsauthorized 7.3 Workinstructionsrelevantforcontractactivitiesareavailabletoall employeesincludingSubcontractorsand include: A.simple,clearandoftenbrief documenteddirectionsonhowatask is conductedbyindividualsor teamsatworkplace level B.issuedinaccordancewiththerisk controlswithindefinedplans andprocedures,whichtypicallyaddressactivitiesinvolving manytasks C.availableinemployee’sownlanguageand/orcommunicated verballyandbesupportedbywrittendirectionstoatrainedand competentmemberofthe workforce D.specifyingmonitoringrequirementsandtheneedforprotective measuresor other controls. 7.4 ContractspecificHSEplansandprocedures,includingrevisions,are subjecttoapprovalatanappropriate levelofauthority. 7.5 Contract specific HSEplans and procedures are supported byguidance and training as appropriate to enable effective implementationbycompetentresources. 7.6 Processesareinplacetoensurethelatestversionofanapproved contractspecificHSEplanor procedureisavailableatpointofuse. 7.7 HSEplanincludes,or makereferenceto,acontractorledverification planasperIOGP 423. GuidetopreparingHSEplansandBridging documents 24
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 7.8 Anemergencypreparednessandresponseplan(ERP)hasbeen established,if relevant,forthecontract(partofHSEplan)including proceduresfor: A.personnelrefuge,evacuation,rescueandmedical treatment B.prevention,mitigationandmonitoringofenvironmentaleffectsof emergencyresponse C.communicationwithauthorities,relativesandotherrelevant parties D.mobilizationofcompanyequipment,facilitiesandpersonnel,as wellasthirdparty resources E.oilspill response F.evacuationfromcountry/region,i.e.evacuationarrangements whicharecommensuratewiththein-country risk andwhich recognisethelogisticaldifficultiesofthelocusofoperation, particularlywherethismightbearemotelocationinadifficult country. 7.9 Effectivetraining,practicedrills, emergencyequipmentmaintenance andcontinuousimprovementin place. 7.10 Sufficientresourcesandresponseequipment,aswellasthemeans to communicatewithall affectedstakeholdersif anincidentoccursin place. 7.11 Abusiness continuity plan (BCP) complementing ERP for provision of effective prevention, necessary redundancy, and recovery for the contract organization, while maintaining systemintegrity and value chaincommercialactivitiesrelativetothecontract. 7.12 BCP describing: Howphysicaland human resourceswill bedeployed during and following athreat such asasecurity incident, information technologyfailure or diseaseepidemic. 7.13 Clearidentification ofclient,contractorandthirdparties’roleand responsibilitiesincontingency,emergency,crisisandcontinuity managementsituationsapplicableforthe contract. 7.14 Anappropriatelymannedresponsecentreissetuptoco-ordinate contingency,emergency,crisisandcontinuitymanagement responses. 7.15 Allpersonnelaremadeawareofcontractcontingency,emergency, crisisandcontinuitymanagementproceduresandtheir individual rolesandresponsibilitiesinthedifferentsituations.Instructionsare availableandunderstoodin thelanguageoftheindividuals. GuidetopreparingHSEplansandBridging documents 25
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? Section 8: Execution ofactivities 8.1 Processes are in placetoprepare for contractactivitiesand ensure operational readiness and integrity of systems before commencing work,andtoconfirminterfaces/handoversareestablished: A.‘tool-boxtalks’andjobsafetyanalysis (JSA) B.last-minuteriskassessmentor personaltaskrisk assessment C.observationandinterventionbysupervisors(e.g.aspartofthe verificationplan activities) D. behaviour based safety (BBS) tools to reinforce positive actions and consolidate information for analysis and organization-wide learning E.operationalreadinessreviews(ORRs)documentingintentions, rolesandresponsibilities;whereandwhenreadinessactivities shouldbecarriedout;technicalissuesthatshouldbeaddressed; andthenecessarytechnicalexpertiseofpersonnel F.Pre-start-up reviewsubsetofORRtoensurehealth,safetyand environment(HSE)andotherrelevantmeasuresareinplaceand workingasper design G.Permittoworksystem(PTW)forhighrisk activitieswithpotential health,safetyandenvironment(HSE)consequencesalsotaking accountof‘simultaneousoperations’.Thepermitdetailsthework tobedoneandthecontrolsandotherprecautionarymeasuresto beapplied.AnyMoC,if applicable,isreferencedtoPTWandLOTO requirementsduring maintenanceworkandperiodsoftemporary change H.fatiguemanagementtakingintoaccounttheinfluenceof circumstancesoutsideofwork,shiftrotationsandworking conditions I.fitnesstoworkidentifying,assessingandmanagingrisks associatedwithtasksthatplacespecificphysicalor psychological demandsoncontract employees. 8.2 Processesareconsistentlyappliedtoensurecontractactivitiesand tasksareexecutedasprepared. 8.3 Suitableandsufficientsupervisionexiststoconfirmeachcontract activityand/or taskisexecutedincompliancewiththeplansand proceduresanddeliverstheexpectedoutcome. 8.4 Astopworkauthoritycultureandprocesswherebyitisclearly everyone’sdutytostopworkduring acontractactivityintheevent of anunsafeconditionor actthatcouldaffectpersonneland/or the environmentismaintained.Contractpersonnelareempoweredto stopajobuntiltheproblemis corrected. 8.5 Feedbackonperformanceandbehaviourissoughtandactedupon forcontractactivities.Goodperformanceandpositivebehavioursare recognized,reinforcedandrewarded.Processesinplacetomanage inadequateperformanceor unacceptablebehaviour. GuidetopreparingHSEplansandBridging documents 26
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? Section 9: Monitoring, reportingand learning 9.1 Processesareinplacetomonitor,measure,check,validateand record characteristicsofcontractoperations,productsandHSEplan (and verificationplanif separatedocument)toensureimplementation and compliancewiththeHSE-MS andachievementofitsobjectives. These include: A.learningfromincidents,eventsandnon-conformitiesfromboth internal andexternal sources B.implementationofappropriateremedialactions(withapplication ofMoCasappropriate) toaddresseventcauses,strengthenrisk controls/barriersandprevent recurrence C.checkingofclosureofactionsor plans. 9.2 HSEplanincludesmonitoring of: A.numberofstakeholdergrievancesreceivedforcontractand closureofactionstoaddressconcerns(e.g.concernsoflocal communities) B.Contractrelatedoverdueinspectionandmaintenance,and unscheduleddowntime C.statusofcontractcriticalrisk controls/barriersthatpreventmajor incidents D.activities(exercises,drills, responsetimes)relatedtocontract emergencyresponse,crisisplanningandbusinesscontinuity E.conformitywithcontractworkcontrols(e.g.jobplanning,permit towork,work authorization) F. frequencyandresults ofcontractobservationsofworktasks G.timelyclosureofcontractfollow-up actionsidentifiedthrough workcontrolmonitoringor task observations H.contractHSE-MSprocessesareeffectivelyimplemented, consistentlycompliedwith and I.controllingassessedHSErisks J.thetimelinessofcorrectiveandpreventativecontractaction implementation K.trends,includingrepeatfindingsandsignificantnewfindingsof contractactivitiesand operations L. the ongoing suitability of documentation for addressing assessed risks including non-routine or abnormal situations, simultaneous activities,or adverseenvironmentalor societal conditions. M.contractpersonneltrainingprogramme implementation N. sickness absence GuidetopreparingHSEplansandBridging documents 27
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 9.3 Transferoflearningforoutcomesfromcontractmonitoringand reportingprocessesisensured through: A.alertsorbulletins B.‘Tool-boxtalks’ C.communicationpacks D.HSE-MSfeedback E.training. 9.4 Contractincidents,eventsandnon-conformities (withactualand/ or potentialconsequences)arereported,recordedandclassifiedto definedcriteria,andinvestigatedtodeterminedirectandunderlying causes. 9.5 Reportingsysteminplacetocollectandclassifydataagainstclear definitionstofacilitatebenchmarkingandpublicreporting.The systemincludesindicators, definitionsandseveritylevels,and functionalitytotrackandlogtheprogressofimplementingidentified actionstopreventrecurrenceofeventsor tocorrectconditions. 9.6 Whenclassifyingdata,reportingboundariesshouldbetocarefully definedandconstructedtoensureinclusionofall eventsand incidentsrelevanttothecontract.Dependingonthefocusofeach indicator,boundariescanvary,e.g.safetyoftheworkforceversus socialresponsibility forlocal communities. 9.7 Recordingsystemincluderecordsof: A.personnelinjury B.safetyeventsandanomalies C.materialandnon-conformitylosses D.occupationalillnesscases E.environmentaleventsandincidents(incidentalemissionsof pollutantsandimpacts),their typeandseriousness. F.securityeventsandincidentsor non-conformities G.logisticseventsandincidents H.socialresponsibilityeventsandincidentsor non-conformities. 9.8 Acontractreportingprocedureisinplacewhichcomplieswith clientrequirement,andwhichcoversall HSEevents,incidentsand non-conformities.Procedureincludesreportandnotificationto Authoritiesasperregulationsin place. 9.9 Processesdefineandestablishleadingandlaggingcontractkey performanceindicators(KPIs)usingmeasuresdesignedtoimprove HSEperformanceandbehaviours.KPIsareregularlyreviewedto ensuretheyprovidemeaningfulinformation. 9.10 Leadingindicatorsaredefinedtoensurethatlow-riskeventsthat occurmorefrequentlydonotdominatereportingattheexpenseofa focusonhigh-risk events. GuidetopreparingHSEplansandBridging documents 28
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 9.11 AKPItoensureactionsfromreportingandfeedbackprocessare completedinatimelymanner,i.e.actiontrackingwithcompletionof actions. 9.12 Monitoredandreportedcontractdataisreviewedtoensurequalityin termsofconsistency,accuracyandcompleteness. 9.13 Laggingindicatorsaredefinedtorecordevents,consequencesand otheroutcomestoassessretrospectiveHSEperformance. 9.14 Asystemofanalysisandfeedbacktopersonnelisinplacetoreview HSEperformancemeasurements.Analysisaimtoidentifyunderlying causalfactors,i.e.enablingfactorssuchasculture,leadershipand capability. 9.15 Acontractinvestigationprocedureisinplacetoestablishroot causesofHSEeventsandincidents;actionsthatminimizepotential recurrenceandsatisfyinganystatutoryrequirementsforreporting andinvestigation. 9.16 Contractor’s managementprovidesnecessarysupportforincident investigations,andrecovery. 9.17 InvestigationteamstobeorganizedasrequiredbytheHSEplan, and beledbyacompetentHSEinvestigator. Section 10: Assurance, review andimprovement 10.1 Adocumented,risk-based assuranceprocess,includingscheduled independentcontractaudits,is established. 10.2 AuditsareincompliancewithHSEPlan,e.g. Ascheduleofauditsisinplacefor thedurationofthecontract, tocover: • theassessedrisk oftheactivitytobeaudited • thestatusoftheHSE-MS processestobecoveredand implementedateachleveloftheorganization • HSE-MSandcontractrequirementshavebeencascadedtocreate consistentimplementation • findingsofpreviousaudits • generalapproach,individualbehavioursandacceptedpractices thatcontributetounderlyingperformanceandculture • alignedwithparticularobjectives,suchascompliancewith regulations • documentation,includingprocessesandpractices,remains effectiveandfit for purpose. 10.3 Auditsareplannedandlinemanagementandclient keptinformed. 10.4 Auditorshaveappropriatelevelsofconfirmedcompetencyandare independentoftheactivityor locationbeingaudited. 10.5 Improvementrecommendationsfromauditorsareconsideredand incorporatedviatheagreedactions.Correctiveactionsareaddressed assoonas practical. GuidetopreparingHSEplansandBridging documents 29
Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? 10.6 ManagementundertakeadocumentedreviewoftheHSE performance atprescribedfrequencyandonariskbasistakeinto account;the outputsfromcontractMonitoring,reportingandlearning (OMS Element9)aswellascontractassuranceandauditfindings, and accountforownerfeedbackontheotherOMSElements.The improvementsidentifiedaredocumentedandincorporatedinto contractor’simprovementplan. 10.7 ContractdataandperformanceKPIsareassessedtounderstand riskcontrol/barrier weaknessesandidentifyopportunitiesfor improvement. 10.8 Improvementsbasedonassurancefindings,lessonslearned,and internal andexternalgoodpracticesareplanned,communicated andembeddedwithinthecontractHSE-MStodrivecontinuous improvement. 10.9 Identifiedcontractimprovementactionsareplannedand communicated,withimplementationtrackedtocompletion. GuidetopreparingHSEplansandBridging documents 30
GuidetopreparingHSEplansandBridging documents 31
This report is a supplement report to IOGPReport 423, HSE management – guidelines for working together in a contract environment. It contains additional guidance to Report 423 on developing HSEplans and Bridging documents. www.iogp.orgRegisteredOffice CityTower 40Basinghall Street 14thFloor LondonEC2V5DE UnitedKingdom T+44 (0)2037639700 F+44 (0)2037639701 reception@iogp.org BrusselsOffice BdduSouverain,165 4thFloor B-1160Brussels Belgium T+32 (0)25669150 F+32 (0)25669159 reception@iogp.org HoustonOffice 16225ParkTenPlace Suite500 Houston,Texas77084 UnitedStates T+1(713)3383494 reception@iogp.org

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Pembuatan hse plan

  • 1.
  • 2.
    Acknowledgements IOGPSafetyCommittee. Photographyusedwithpermissioncourtesyof BPp.l.c. andMaerskOil- PhotographerMortenLarsen(Frontcover) ©mikeuk/iStockphoto(Backcover) Feedback IOGPwelcomesfeedbackonourreports:publications@iogp.org Disclaimer Whilsteveryefforthasbeenmadetoensuretheaccuracyoftheinformation containedinthispublication,neitherIOGPnoranyofitsMemberspastpresentor futurewarrantsitsaccuracyor will,regardlessofitsor theirnegligence,assume liability foranyforeseeableorunforeseeableusemadethereof,whichliability is herebyexcluded.Consequently,suchuseisattherecipient’sownriskonthebasis thatanyusebytherecipientconstitutesagreementtothetermsofthisdisclaimer. Therecipientisobligedtoinformanysubsequentrecipientofsuch terms. Thispublicationismadeavailableforinformationpurposesandsolelyfortheprivate useoftheuser.IOGPwillnotdirectlyorindirectlyendorse,approveoraccreditthe contentofanycourse,eventor otherwisewherethispublicationwillbereproduced. Copyright notice Thecontentsofthesepagesare© InternationalAssociationofOil&GasProducers. Permissionisgiventoreproducethisreportinwholeorinpartprovided(i)that thecopyrightofIOGPand(ii)thesourcesareacknowledged.All otherrightsare reserved.Anyotheruserequiresthepriorwrittenpermissionof IOGP. TheseTermsandConditionsshall begovernedbyandconstruedinaccordance with thelawsofEnglandandWales.Disputesarising herefromshall beexclusively subjecttothejurisdictionofthecourtsofEnglandandWales.
  • 3.
    GuidetopreparingHSEplans andBridging documents SupplementtoReport 423 APRIL 2017 REPORT 423-02 Revisionhistory VERSION DATE AMENDMENTS 1.0 April2017 Someofthisguidancewasincludedinversion2ofReport423 as anAppendix,butnowisprovidedasastandalonedocument.
  • 4.
    GuidetopreparingHSEplansandBridgingdocuments Contents 4 Scope 5 1. HSEPlan 6 1.1 What is an HSEplan? 6 1.2 Developing an HSE plan 6 2. Bridging document 10 2.1 What is a Bridging document? 10 2.2 Developing a Bridging document 10 Annex A – HSE Plan Checklist 13
  • 5.
    Scope ThisreportisasupplementtoIOGP423,HSE management –guidelines for working together in a contractenvironment. ItcontainsadditionalguidancetoReport423ondevelopingHSEplansand Bridging documents. GuidetopreparingHSEplansandBridging documents 5
  • 6.
    1. HSEplan 1. WhatisanHSEplan? AnHSEplan defines whatshould bein placeduring thelife cycleof thecontract andthestepsrequired tobetaken,bywhomandbywhenin order tomeetclient andcontractor requirements. TheHSEplanisanimportantreferencedocumentforthecontractingprocessand shouldformpartoftheagreementataward.Itmaybeastandalonedocumentor it maybeincorporatedinabroadercontractplan.Itisadocumentthatresides within theactivity/projectcontractmanagementsystemdocumentation(which governs theactivityandthecontract),todemonstratehowtheHSEmanagement system shouldbeimplementedforthecontractedscopeofwork. AnHSEplandemonstrateshow: • thecontractororsubcontractorhasaneffectiveHSE-MSapplicabletothe specificworkcontractedappropriatetothecomplexityandthephaseofthe contractexecution • risks,impactsor threatsrelatedtooccupationalhealthandsafety, environmentalandsocialresponsibility,processsafety,qualityandsecurity associatedwiththecontractedworkhavebeenidentified,assessedand shouldbecontrolledbytheimplementationofcontrolmeasureswhereand whenrequired • theresponsibilitiesfortheexecutionandmaintenanceofall controland recoverymeasuresrelatingtothecontractedworkareassignedtospecific, namedpersonsthroughoutthelifecycleofthecontract, and • riskshavebeenevaluatedandmeasurestakentoeliminateorreducethe riskstoanacceptablelevelthatisAsLowasReasonablyPracticable. 2. DevelopinganHSE plan 1.2.1 Process Inthetenderpackage(atthestartofPhaseThree,Tenderandaward−referto IOGP423),theclientrequeststhatatendererprepareanHSEplanappropriatefor theclient’srequirements,thescopeofwork,contractingmode,risk,etc.Clients shouldalsooutlinethelevelofdetailintheplanthatisexpectedtobesubmitted as partofthetender response. TheHSEplanisthenpreparedbyatendererandreviewedandupdatedtogether withtheClientinpreparationforcontractaward.Afteraward,auditsorreviews maybeconductedagainsttheHSEplan. GuidetopreparingHSEplansandBridging documents 6
  • 7.
    AnHSEplanshouldcontinuetobereviewedandupdatedthroughoutthecontract lifecycle,all thewaythroughtoPhase8,Final evaluationandclose-outreport. 1.2.2 UsingtheHSEPlan Checklist AnnexAprovidesanHSEPlanChecklistthatcanbeusedasatoolfordeveloping anHSEplan.ItisbasedonIOGPReport510,Operating Management System Framework, whichprovidesastructuredandorganizedframeworkforprocesses andpractices(e.g.sub-systems,plansandprocedures)thatacompany implementstomeettheExpectationsoftheOMS. Thischecklistisdesignedtohelpclientsandcontractorsidentifythetopicsthat shouldbeincludedintheHSEplan,butthechecklistitselfshouldnotbecome a partoftheplan.Thechecklistcanalsobeusedwhenconductingauditsand reviewsofitsimplementation. Structure of the HSE Plan Checklist available in Annex A Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? Section 1: Commitment andaccountability 1.1 Managershavespecificresponsibilities andtheir behaviourssetthe tone forthecontractorganization.They fostercommitmenttoHSEissues throughpositiveleadershipqualities andbehavioursensuringacultureis developedandmaintainedtoenable safe,reliable, responsibleoperations andcontinuousimprovement. Aclientcanstartbyfillingthe‘Required?Yes/No’columninthechecklistand includethatinthetenderpackage(seeIOGP423,section3.1).Atenderercanthen useittopreparetheinitialHSEplantosubmitwiththeirtenderresponse.During pre-awardclarifications(seeIOGP423,section3.4),clientandtenderercanwork throughthechecklisttogetherastheyreviewtheHSEplantoensurethereisa commonunderstandingofagreedresponsibilities. GuidetopreparingHSEplansandBridging documents 7
  • 8.
    Theformat of thechecklistprovidesforcertainHSEmanagementprocessesand practicestobedevelopedbytheclient or theleadcontractor.Thedecisionbythe clientor leadcontractor toprovidethesewilltypicallybebasedon: • thecapabilityassessment,i.e.identificationofgapsbetweentheclient’s minimumrequirementsanditsevaluationofthematurityofthecontractor’s HSE-MSandofthecontractor’sHSEcultureinrelationwiththecriticalityof thework • thereviewandpre-awardclarificationsoftheHSEplanat tenderstage • thedegreetowhicheachpartywillbeinvolvedinHSEmanagement,e.g.the contractmode • specificHSEmanagementcontrolsexercisedbyclientorcontractor, and • riskeliminationorreductioncontrol/barriers (prevention,detection,control, mitigationandemergencyresponse)mutuallyagreeduponbyclientand contractor asthemeansfor workingtogether inthecontractenvironment. • needforHSEplanforframeagreementorMasterServiceAgreement(MSA) oronlycall-offs HSEmanagementprocessesandpracticesthatarerequired, but not available, will beidentified in theHSEplan together withspecific actions, target dates and action parties. 1.2.3Typicallayoutandcontent AtypicalHSEplancouldincludethefollowingsections: Section1 Section2 Section3 Section4 Section5 Section6 Section7 Executivesummary IntroductionandcontractHSEplanobjectives ScopeofandscheduleofWork/Activity/Project HSEManagementSystem.Descriptionofhowthemanagement systemisappliedwithinthecontract,including interfaces, andshouldbearrangedbasedontheElementsfoundinthe contractor’smanagementsystem,e.g.thetenElementsoftheIOGP OMSFramework RiskManagement(hazardsandeffects)andHSECriticalElements. Maincontrol measures EmergencyResponse PerformanceMonitoring,ReportingandContinuous Improvement. GuidetopreparingHSEplansandBridging documents 8
  • 9.
    ContractscopespecificHSErisksinitiallyidentifiedbyclientcanbefurther assessedbyworkingthroughtheHSEplanchecklistprovidedinAnnexA,and thesespecificHSErisksthenbeaddressed intheHSEplan. TheHSEplanshouldnotbeareplicationofthecontentsofthemanagement system(s)documentationtobeusedforthecontractedscopeofwork.Itshould describeanddemonstratehowthissystemwillbeimplemented withintheContract scope.Thefinaldocumentshouldbeasclearandconciseaspossiblesothatitis utilizedbybothmanagementandtheworkforce. Forexample,themanagementsystemwillprovidetheprocessesandpracticesfor performing riskassessmentbuttheplanshouldprovidetheprogram/timelinefor performing theriskassessmenttasksandshoulddocumenttheresultoftherisk assessmenttasksfortheactivitieswithinthescopeofthecontract,i.e.therisk registerandtheselectedcontrolmeasures,etc. Forexample,aftergoingthroughthechecklist,thefollowingmightbehighlighted assomeofthekeyitemstobeaddressedintheplantoinclude,forasample scope ofwork: • descriptionofthescopeandworkplan • results oftheriskassessmentconductedasperrequirementsformulatedin selectedHSE-MS • applicablecontrolsandprocedures etc. • identifiedstakeholdersandwhatwillbedonetomanagethese • recruitmentandjobinductiontraining processes • logistics,supplychain,transportmodesandroutes • meetingschedules • inspectionschedules • KPIsforthe scope • reportingprocess(daily,weekly,monthly) • wastemanagement • grievanceprocedure. GuidetopreparingHSEplansandBridging documents 9
  • 10.
    2. Bridgingdocument 2.1 WhatisaBridgingdocument? Bridgingdocumentsare neededwhenall or part of thescopeof workis to beperformed byusing thecontractor’sOMS,onthebasisthatit meetsthe requirementsoftheclient’sOMS.Bridgingbetweenclientandcontractor managementsystemsisnormallyonlyrequiredforMode2and3contracting, althoughsomeformofinterfacedocumentmayberequiredforMode1contracting. Thebenefitofthisapproachistoallowthecontractor’sstafftofollowtheir owncompanyOMSandassociatedprocessesandpracticeswithouthavingto changetheirapproachtoworkwithcontractchanges. 2.2 DevelopingaBridgingdocument ABridgingdocumentshouldbedevelopedinthree steps. Step 1 – DuringPhaseThree:Tenderandaward Whenaclientrequiresaninterfaceand/or bridging document,theinstruction to prepareoneshouldinthetenderpackagetogetherwithatemplatetheHSE interface document. Thisistobecompletedbythecontractorandincludedin the tendersubmission.Thetemplatecanbetheclient’sOMSElementsandthe expectationsassociatedtoeachindividualElementbasedonHSEplanchecklist relevantforthescope.TheContractorwoulduseittodocumenthowitsownOMS anditsapplicationtotheworkwillmeettheclient’sexpectations. TheHSEinterfaceinformation should providealist of thecontractor’s specificHSE policies, processes and practices that the contractor proposes tofollow during the workactivity. TheclientshouldreviewtheHSEinterfacedocumentinorder toassessthe adequacyofthecontractorproposal.Itmightbenecessaryfortheclienttorefer backtotheearlierHSEcapabilityassessment activity. Step 2 – Aftertheawardof contract– atthepre-mobilizationand mobilizationphases AtPhaseFour,Pre-mobilization, theinterfaceinformationprovidedshouldbe reviewedforcompletenessbyboththeselectedcontractorandtheclient.The primacyofthecontractor’sandsubcontractor’sapprovedproceduresand/or client procedures shouldbedefined bytheclienttakingintoconsiderationthetotalityof GuidetopreparingHSEplansandBridging documents 10
  • 11.
    identifiedactivitiesandtoavoidjointresponsibilities.Thiswillhappeninparallelto finalizingtheHSE plan. Onceagreed,theinterfacedocumentwouldbeknownastheHSE bridging documentandmaybecomepartoftheHSEplan.TheHSEbridgingdocument shouldbejointlysignedandbecomespartoftheagreedformalcontractual documentation(Section5oftheHSEplan,asdescribedinReport423-02). Table1illustrates apossibleformatforHSEbridging documentswhich, inaddition,willneedaversioncontrolandapproval facility. Table 1. Bridging documenttemplate Client requirements Client reference document/ section Contractor reference document/ section Gaps to be bridged Document primacy Comments 2.1 HSE leadership 2.1.1 Client HSE leadersh ip policy 001.1 Contract or QHSE Policy None Contractor None 001.2 Contract or QHSE Practice None Contractor None 0012.2 Contractor Leaders hip inspection guide None Contractor None 001.2.3 Contractor Leaders hip inspection protocol Contractor document needstodefine managementof observednon- conformances Contractor None 2.2Management System 2.3 Risk Assessments 2.4 Plant, Equipment,tools & materials 2.5Personal safety GuidetopreparingHSEplansandBridging documents 11
  • 12.
    Step 3 –Duringtheexecutionof thecontract Anychangetothescopeofworkarisingduringtheexecutionoftheworkshould bereviewedtoensurethatitiscoveredbytheagreedHSEbridging document. Changestoagreedbridging arrangementsshouldbepartofaformal MoC. Inthecaseofcomplexcontracthierarchy,itispossibleforbridgingdocuments tobedevelopedatdifferentlevels.Forexample,forglobalcontractsitis possibleforahighlevelglobalHSEbridgingapproachtobedefinedandfor location/work-specificdetailedHSEbridgingdocumentstobedeveloped (often termed“local call-offs”). GuidetopreparingHSEplansandBridging documents 12
  • 13.
    AnnexA– HSEPlanChecklist ThefollowinggenericchecklistcanbeappliedbyclientsinMode1or the contractoroperatinginMode2or3. Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No If not available Whenis it needed? Section 1: Commitment andaccountability 1.1 Managershavespecificresponsibilitiesandtheir behaviourssetthe toneforthecontractorganization.TheyfostercommitmenttoHSE issuesthroughpositiveleadershipqualitiesandbehavioursensuring acultureisdevelopedandmaintainedtoenablesafe,reliable, responsibleoperationsandcontinuous improvement. 1.2 Theworkforceiscommittedtoperformingactivitiesinaccordance withcompanypolicies,standardsandobjectives,andincompliance withexternal requirements. 1.3 Accountabilitiesareclearlydefinedandalignedwithjob responsibilities,authoritylevelsandperformanceobjectives. 1.4 Activemanagementparticipation intheHSEplan, follow-up of activities,includingworksitevisits,participation inaudits,event/ incidentinvestigationsandmanagement reviews. 1.5 Communicationandengagementmechanismsareestablished and sustainedtoensure clearandconsistentreinforcementofHSE performanceforthecontract.Responsibilityisassignedforprompt, appropriateandengagingcommunicationtothoseinvolvedin deliveringHSE performance. 1.6 Actionstoaddressgapsincontractorganizationalleadershipor accountabilityidentifiedthroughauditfindingsandevent/incident investigation. 1.7 TheHSEplanwithassociatedHSE-MS andcontractspecific proceduresisinplaceacrossthecontractorganization,withpriorities established,authoritiesandaccountabilitiesassigned,andresources allocated. 1.8 Contractresponsibleshouldbeaccountablefor theoversightand coordinationofactivitieswithinthescopeoftheHSEplan. They shouldalsobeaccountableformonitoringeffectiveness. Section 2: Policies, standards andobjectives 2.1 Contractorhasstandardsthatmakereferencetotheimportance ofHSErisk-based managementandcommitment.They establish risk-based requirements,includingthecommitmenttocomplywith applicableregulatory,clientor other requirements. 2.2 Standardsandobjectivesareauthorizedbythehighestlevelof management/organizationappropriate tothe contract. GuidetopreparingHSEplansandBridging documents 13
  • 14.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 2.3 Standards and objectives are established tomanagespecific projects, contract operating activities and local issues, and are consistent with thoseofcompanylevelasrequired. 2.4 Wheredifferententitiesoperateonthesamefacilities(includingjoint venturepartnerships), Standardsandobjectivesareharmonizedto ensureaconsistentmessageandapplication. 2.5 Deviations from standards andobjectives are reviewed,subject to deviation/exemption process, and documented and approved bya competentauthorityforthe contract. 2.6 ThecontractHSEplanistheprimereferencefor all applicable standardsrelatingtothe contract. 2.7 HSEstandardsidentifyminimumcriteriafor achievementofcontract objectives. 2.8 Standardsandobjectivesaredefined,documentedand communicatedacrosscontractorganizationlevels(including subcontractors)toaddressapplicableaspectsofcontractactivities throughouttheir life cycle. 2.9 HSEPolicies,standardsandobjectivesaremadeavailableand understandabletoall contractpersonnelandsubcontractors. 2.10 Programmes,initiativesor campaignsdevelopedatanappropriate levelofthecontracttomeetshortandlong-term objectives. Theyshouldhaveclearresponsibilitiesandtimelines,andhave measureablesuccesscriteria. Programmesshouldstress communication,inanappropriatelanguage,andaccessibilityof HSEPolicies,standardsandobjectivestotheworkforceincluding subcontractors. 2.11 ConfirmationthatHSEPolicies,standardsandobjectiveshave beenreviewedonschedulebyacompetentauthority,subjectto managementofchange(MoC),withchangesdocumentedand approved. 2.12 ProcessestogatherandconsolidatefeedbackonHSEPolicies, standardsandobjectivesapplicabilityandeffectiveness,identifying shortfalls againstcontractexpectations.Feedback(whether attributedor anonymous)canbefromtheworkforcetocontract responsible. 2.13 Documentationtoclearlydemonstratethatapproveddeviationsand exemptionsfromHSEPolicies,standardsandobjectivesareregularly risk-assessedandreviewed 2.14 Documentationandregular reviewofacomplianceregister(or equivalent)ofapplicableregulatoryandotherrequirementsrelative tothe contract. 2.15 ThecontractHSEplanindicatesminimumobjectivesforhealth, safety,environment,securityandsocialresponsibility. 2.16 Objectivesincludemeasureablesuccesscriteriabasedoncontinuous improvement;maintainingstandards;or compliancewithpolicy, regulatoryor other requirements. GuidetopreparingHSEplansandBridging documents 14
  • 15.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? Section 3: Organization, resources andcapability 3.1 Documentedcontractorganizationwithdefinedresponsibilities, accountabilitiesandauthoritiestoeffectivelyimplementtheHSEplan andensurecompliancewithlegal, clientandotherrequirements relativetocontractandcontractlife cycle. 3.2 TheHSEorganization chart toclearly showthe current relationship between functions, activities and individuals (job titles and roles). A systemshouldalsobeinplacesothisdataiscontinuallyupdated. 3.3 Workforcestrategyis defined. 3.4 Managementofchange(MoC)processinplacetoassess,mitigate and reviewactualandpotentialrisks,aswellasimpactsonoperating activitiesincaseoforganizationalor significantchangestoany aspect oftheoperationduring contractlife cycle. 3.5 Aregularlyupdatedplan– includingactionstosupportmanagement ofchange(MoC)– shouldbeestablishedtoensurepeopleinidentified criticalrolescanbereplacediftheyretire,transferor leavetheirrole. Similarplansshouldbeestablishedbysuppliersandcontractors. 3.6 Acompetenceassuranceprocessexiststoscreen,select,trainand conductongoingassessmentofthequalifications,fitness-for-task, enablingbehaviours,andsupervisoryneedsandabilitiesofthe workforcetomeetspecifiedjobrequirements. 3.7 Thecontractorganizationhasmechanismsandprogrammesforjoint participationandmanagementconsultationwithintheworkforce, includingsafetydelegateserviceor ombundsmanasperlegal requirement. Thissupportsinvolvementinareasincludingplanning,risk assessmentandcontrol,HSEperformance,continuousimprovement andmanagementofchange (MoC). 3.8 Workforcerepresentationondevelopmentofpolicies,standardsand objectivesrelativetocontractandcontractlife cycle. 3.9 Involving and supporting contractors whoarepart oftheworkforce, aswell as suppliers of goodsand/or services, again both inside the companyorexternal. 3.10 Efficientandtimelytrainingprogrammes,withperiodicreview to meetcontractHSEobjectivesandapplicablelegalor other HSE requirementsareinplaceforcontractpersonnel(including contractedpersonnel)such as: • managersatall levelswhowillplan, monitor,overseeand carryouttheworkincludingdevelopmentofmanagementand communicationskills • supervisorsatall levelswhowillplan, monitor,overseeandcarry outthe work • HSEspecialists.Theyareverifiedtobecompetentintheirallocated roles.HSEcriticalteams(fire,firstaid,Medevac)aregivenspecific trainingforthelikelysituationstheymayencounterduringthe contract • HSEstaff • employees. GuidetopreparingHSEplansandBridging documents 15
  • 16.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 3.11 HSEtraining includes: A.knowledgeofbasicindustrial HSEmanagementandrules; security;socialresponsibility;emergencyarrangements; transport; firstaid;workproceduresPTW,JSA;hazard awareness;stopworkauthoritySTOP;legislative requirements B.incidentreporting,investigationandauditas appropriate C.thecorrectuseofPPEandotherprotective equipment D.instructionsandinformationonanyspecificrisk factorsandrisks arisingoutofthenature ofthecontractedactivities E.anorientationforall personnel,especiallyfornewrecruitsand visitorstothework site. 3.12 HSEtrainingiscontinuouslyassessedforeffectiveness,employee feedbackis used. 3.13 ToolstoidentifyandaccessHSEspecificresources,skillsand knowledgeareinplaceforlargeor complexorganizationsbasedin multiplelocations. 3.14 Competenciesrequiredfortheindividualrolesandjobswithin the contractteamsareclearly defined, includingspecificcontract requirementsappropriatefortheworktobeconducted.Recordsare maintainedofall trainingandorientation provided. 3.15 Measuresareinplacetoreviewindividual’sor contractteam’s capabilityandaddresstemporaryanygaps. 3.16 Managersprovidesupporttoensuretimeandresourcesareavailable forHSEtraining. 3.17 Systemisinplacetoallocateappropriateandsufficientinternal and externalresourcestomeetcontractHSEobjectives. 3.18 Asuitablecontractormanagementprocessor systemusedfor subcontractorassessment,interfacingtomeetcontractor’sand client’srequirements.Subcontractorsperformanceisusedtoassess HSEcapabilityofsubcontractors.Subcontractorlist maintained. 3.19 HSEcapabilityandcapacityofthecontract’slabour force,suppliers andcontractorshasbeenassessedanddocumented.Contractor maintainsarecordofsubcontractors’performance. 3.20 Plansfor peopleidentification ofcontractHSEcriticalrolesandhow theycanbereplacedif theyretire,transferor leavetheir rolefor otherreasonsamongstsuppliersandcontractorsis established. 3.21 HSEspecifictraining,toolsandinitiativestoimprovetherisk awarenessandperformanceofsuppliersandcontractorswho providegoodsandservicesrelativetothecontractareprovided. 3.22 HSEtrainingofmanagersandworkersresponsibleforcontracting activitiesandoversightofcontractorsisprovided. 3.23 Interfacesandotherbridgingmechanismsforcontractactivities involvingmultiplepartiesusingdifferentmanagementsystemsare agreedupon.TheHSEplanidentifiesandshowsthatSubcontractors arewellintegratedintothe contract. GuidetopreparingHSEplansandBridging documents 16
  • 17.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 3.24 Alignmentandrelevantgaps(includingroles,responsibilities and actions)inthedifferentmanagementsystemsofthecontract participantshavebeenidentifiedanddocumented. Section 4: Stakeholders andcustomers 4.1 Stakeholders,includinglocalcommunities,areidentifiedand relationshipsrelevantforcontractactivitiesareestablished. 4.2 Stakeholdermappingestablishedincludingsignificantstakeholder groups;partners,employees,suppliers, localcommunities, regulators,non-governmentalorganizationsandtrade associations. 4.3 Stakeholder mapping provided as astarting point for communication, activeengagement, actions, planning and regular reviewwithrelation tocontract activities. 4.4 Localcommunityengagementplansestablishedincluding: A.inclusionofdiverseandvulnerablegroupsandsub-groups inthe community B.earlycommunicationandresponsetoassessmentand mitigation ofpotentialrisks,impactsor threatsrelatedtosafety, environmental,health,socialor security issues C.confirmationofcompliancewithstakeholderrequirementswhere appropriate D. documentation of commitments and agreed actions, including partnerships, local content and other sustainable development andcommunityrelations initiatives E.awarenessofemergencyandpreparednessplanningsoif there is anincident,all necessaryactionsprotectcompanypeopleand assets,thecommunityandtheenvironment F.monitoringandfollow-up throughoutthelifecycleofcontract activities G.accessiblemechanismstoregistercomplaintsandresolve conflictsor grievances. 4.5 Processesareinplacetoassess,manageandengagewith customersandotherstakeholdersregardinglifecyclerisksand opportunitiesassociatedwiththecontract’sproductsandactivities. Thisincludescompliancewithregulatoryrequirements. 4.6 HSEriskmanagementintegratedintocontractactivities, i.e.incorporationofspecifichealth,safetyandenvironment(HSE), socialresponsibility andsecuritycriteria,suchas: A.processestoensureregulatorycomplianceas appropriate B.communicationofrisksassociatedwiththeservicesprovidedor withtheproduct,includingitsforeseeablemisuse C.awaytodealwithnon-conformitiesandcomplaints. GuidetopreparingHSEplansandBridging documents 17
  • 18.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 4.7 Sourcesofinternal andexternalHSEexpertiseestablishedtoprovide supportforcontractrelevantproductsprovidedthroughcompany’s valuechain,particularlyintheareasof: A.handlingandtransportofrawmaterials,intermediatesandfinal products B.wastemanagement—handling,disposalandrecyclingof materials C.health,safetyandenvironment(HSE)hazardmitigationof materials,includingacuteandchronictoxicityandenvironmental effectsof substances D.cumulativerisk considerationduring theproductlife cycle E.compliancewithproductandchemicalregulationsincountries andregionswheretheproductsare supplied F.productinformation,includinglabelling andsafetydatasheets (SDS) G.Qualityassuranceandcontrol (QA/QC)ofthecontract’sproducts. 4.8 Positiverelationshipsareestablishedwithstakeholdersandclient. Activetwo-waycommunicationandengagement,seekingfeedback onperformanceandresponsivenesstotheir needsatanypointinthe contractlife cycle,includingappropriateemergencyresponse. Section 5: Risk assessment andcontrol 5.1 ProcessesandmethodsareinplacetomanageHSEriskstoan acceptablelevelforthescopeofcontractedactivitiesincluding: A.Managingrisk anddeterminingriskacceptabilityisinalignment withclientexpectationsand requirements B.Preferred methodsforundertakingrisk assessments C.Linksbetweenthecontractorganization’sobjectivesandpolicies, andtherisk management process D.AccountabilitiesandresponsibilitiesformanagingcontractHSE risk E.Dealingwithconflicting interests F.Committingappropriateresourcestosupportthoseaccountable andresponsibleformanagingHSE risk G.Thewayrisk managementperformancewillbemeasuredand reported H.Commitmenttoreviewandimproveriskmanagementand associatedprocessesperiodically,andinresponsetoaneventor changein circumstances. 5.2 Hazards,effects,impacts,threatsandothervulnerabilitieshave beenidentified.Assessmentof theassociatedcontractHSErisksto determinesignificantriskshavebeendocumentedincluding;effective controls/barrierstoeliminateor reducerisks,topreventescalation, mitigateconsequencesandfacilitaterecoverytobeimplementedwith respecttoeach risk. GuidetopreparingHSEplansandBridging documents 18
  • 19.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 5.3 Contractorensurenocontractedoperationisperformedwithouta specificrisk assessment. 5.4 Contractormonitorall controlandmitigationmeasuresareinplace beforeperforminganycontractedoperation. 5.5 Contractormanagechangesandassessassociatedrisks,e.g. temporary/permanentchangesthataffectthecontractorganization, activities,assets,operations,products,plansor procedures. 5.6 Vulnerabilities andnon-conformitiesarerecognized,including deviationsfromcontractoperatingproceduresor weaksignalsthat provideindicationsofpotentiallyincreasingHSErisk. 5.7 Learning from incidents, events,non-conformities and goodpractices from internal and externalsources are incorporated into contract risk assessments. 5.8 Riskcontrolandregulatorycomplianceplansnecessarytomanage ‘normal’ contractconditions, should: A.includeresponsestoissuesincludinghealth,safetyand environment(HSE),communityengagement,environmental discharge,biodiversityandwastemanagement B.Befit forpurposeforthecontractneed,theorganizational complexity/autonomy,andthespecificcontextandregulatory frameworkinwhichthecontractoperationsare located. Sub-section 5A: Health - Risk assessment and control 5.9 Addressrisksrelatedtoill healthincluding;effectivecontrols/ barrierstoeliminateor reducerisks,topreventescalation,mitigate consequencesandfacilitaterecoverytobeimplementedwithrespect toeachrisk aredocumented.Thesehavebeencommunicatedto contractpersonnel. 5.10 AHealthManagementPlan hasbeenestablished,if relevant,forthe contract(partofHSEplan) including: A.HealthRiskAssessment B.IndustrialHygieneandErgonomics C.MedicalEmergencyManagement D.ManagementofIllness E.FitnessforWorkAssessmentandHealthSurveillance F.HealthImpactAssessment G.HealthReportingandRecordManagement H.HealthPromotion. GuidetopreparingHSEplansandBridging documents 19
  • 20.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? Sub-section 5B: Safety – Risk assessment and control 5.11 Safetyrisksincluding;effectivecontrols/barriers toeliminateor reducerisks,topreventescalation,mitigateconsequencesand facilitaterecoverytobeimplementedwithrespecttoeachriskare documented.Thesehavebeencommunicatedtocontractpersonnel. 5.12 ASafetyManagementPlan hasbeenestablished,if relevant,forthe contract(partofHSEplan) including: A.implementationofrisk reductionmeasuresaccordingtotheAs LowasReasonablePracticable(ALARP)principle B. HSE best practices used in contract so that construction, testing, installation, maintenanceandnormal production activities canbe carriedoutinasafemanner. 5.13 DocumentationofContractor’sownconstructionfeasibilitystudies andofparticipationbycontractmanagementandemployees,safety delegateor ombudsman 5.14 Reviewofconstructabilityanalysis,if relevant,toensurethatthe designofthecontractobjectpromotesasatisfactoryHSEstandard during construction,in particular: A.Accessibilitywithrespecttoinstallation,liftingand cutting B.Arrangement andinstallationsequencewithregardtolifting capacities,access,ergonomics,etc. C.Productionmethodsandaccessfor welding,grinding, shot blasting,surfacetreatmentand cleaning D.Selectionandhandlingofmaterialsand equipment E.Selection,handlinganduseof chemicals F.Selectionofmethod,toolsandproductionequipmentetc.bearing inmindnoise,dust,temperature, pollution, vibration,weightand otherphysical/chemical strains G.Possibilityofusingfixedinstallations,eg.forlifting,access, ventilationandlightingintheconstruction phase H.Planandarrangefor temporaryequipment/supportsystems, such asaccess,ventilation,lighting, heating,water,production gases, air,electricity,wastehandling,firefighting andothersafety equipment,storagespace, etc. 5.15 Planningandimplementationofidentifiedconstructionfeasibility analysis’compensatorymeasuresbeforeconstructionactivities commence GuidetopreparingHSEplansandBridging documents 20
  • 21.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 5.16 PPEsystemensuring: • theidentificationofstatutoryPPErequirementsassociatedwith assessedrisks • theassessmentoftheneedfor PPE anditssuitability • procedurestorecordtheissueofPPEandafollowupsystemof inspectionandreplacement/recertification • procedurestocheckthatPPEstorageisadequateandsecureand thatstockismaintainedasnecessary • procedurestocheckthatPPEisissuedandused correctly. • aschedulewithdefinedcriteriafor PPE renewal/replacement • aprocedureforre-certification ofPPEasappropriateand necessary. 5.17 Allprotectiveandrescueequipmentthatisprovidedisfit for purpose. 5.18 Droppedobjectmanagementforconstructionandinstallation activitiesensuring: • preventionofdropped objects • riskassessmentperformanceinpreparationforoperations(work atheight/oversea,crane/lifting,wind/weatherconditions,testing) • useintegrated solutions/barriers • useofbest/recommended practice • equipmentdesignedtowithstandtheenvironment • safeworkingconditionsandmaintenanceaccess • adequateinspectionsonworksitesofpermanentandtemporary equipmentatheight • droppedobjectprotection plan. 5.19 Aroadtransportjourneymanagementplanisinplace,which includes theauthorizationofdifferenttypesofjourneys,therolesand responsibilitiesofindividuals,andcoverstherecoveryintheeventof a problem. 5.20 Foroperationsthattakeplaceinvariableweatherandenvironmental conditions,atableofacceptableconditionsisestablished,alsoknown asaManual,or Matrix,ofPermittedOperations(MoPO),outsideof whichoperationsmaynottakeplace. Sub-section 5C: Environmental– Risk assessment and control 5.21 Risksrelatedtolocalandglobalenvironmentalimpactincluding; effectivecontrols/barrierstoeliminateor reducerisks,toprevent escalation,mitigateconsequencesandfacilitaterecoverytobe implementedwithrespecttoeachrisk aredocumented.Thesehave beencommunicatedtocontract personnel. GuidetopreparingHSEplansandBridging documents 21
  • 22.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 5.22 AnEnvironmentManagementPlanhasbeenestablished,if relevant, forthecontract(partofHSEplan)including: A.implementationofrisk reductionmeasuresaccordingtotheBest AvailableTechniques(BAT)andBestEnvironmentalPractice(BEP) B.BestAvailableTechniques(BAT)usedinContractsothat construction,testing,installation,maintenanceandnormal productionactivitiescanbecarriedoutinanenvironmentally friendlymanner C.emissionandspill management D.use/substitution/discharge ofchemicalsandchemical compositioninimportedmaterialsand substances E.radiation F.energyefficiency(carbon footprint) G.wastemanagement H.transportofdangerousgoods. Sub-section 5D: Security – Risk assessment and control 5.23 Risksandthreatsrelatedtosecurityofpeople,assets,information andreputationincluding;effectivecontrols/barrierstoeliminate or reducerisks,topreventescalation,mitigateconsequencesand facilitaterecoverytobeimplementedwithrespecttoeachrisk are documented.Thesehavebeencommunicatedtocontractpersonnel. 5.24 ASecurityManagementPlan hasbeenestablished,if relevant,forthe contract(partofHSEplan) including: A.compliancewiththeVoluntaryPrinciplesonSecurityandHuman Rights(VPSHR) B.legislationandlocalexpectation C.capabilityandintentoflocalcriminal/terrorist elements D.vulnerabilityandattractivenessofcontractassetstocriminal/ terrorist elements E.physicalprotectionmeasures F.informationprotectionmeasures G.personalprotectionmeasures. 5.25 Amemorandumofunderstandingonsecurityco-operationhas beenagreedwiththehostauthoritiesinordertodescribethe arrangementsandresponsibilitiesformanaging security. Sub-section 5E: Social Responsibility – Risk assessment and control 5.26 Risksrelatedtosocialimpact(socialresponsibility toemployees,the localcommunityandotherstakeholders)including;effectivecontrols/ barrierstoeliminateor reducerisks,topreventescalation,mitigate consequencesandfacilitaterecoverytobeimplementedwithrespect toeachrisk aredocumented.Thesehavebeencommunicatedto contractpersonnel. GuidetopreparingHSEplansandBridging documents 22
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    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 5.27 ASocialresponsibility ManagementPlanhasbeenestablished,if relevant,for thecontract(partofHSEplan)including: A.socialaspects,people’slivelihoods,accesstoresourcesor land B.resettlementofindigenouspeople,or lossoflivelihood,if applicable,inline withstakeholderandcommunityexpectations C.consultationwith,andprovisionofinformationto,affected communitiesbycontractactivities,recognizingthelimitations withinthehostcountry(language,culture,educationallevels, povertylevels,gender restrictions) D.preventionofhumanrights violations. Section 6: Asset design andintegrity 6.1 Baselineinformationandresultsofrisk assessmentsareusedas inputtolocation,designor selectiondecisionsforcontractactivities. 6.2 Criteria, specificationsandstandardsforthedesign,construction/ selection,commissioning,modificationanddecommissioningof contractassociatedfacilities,equipmentandmaterialsaredefinedto addressrisksandverifyconformitythroughout their life cycle. 6.3 Procedurestoensurefacilitiesand/orequipmentareoperatedwithin defineddesignandoperatinglimits atall timesareestablished, maintainedandcommunicatetocontractpersonnelwhooperate, maintain,inspectandmanage them. 6.4 ProcessesareinplacetoidentifyandmanageHSEcriticalrisk controls/ barrierstopreventamajorincident. 6.5 Processestomaintain,replace,test,inspect,calibrate,certifyand verifyperformanceofcontractassociatedfacilitiesandequipmentto ensuresafeoperations.Theseactivitiesareperformedatfrequencies appropriatetothelevelofrisk,anddeviationsfromspecifiedcriteria aremanaged. 6.6 AnaccessibleregisterofcontractassociatedHSEcriticalfacilitiesor equipmentandtheir minimumperformancecriteria including: A.anylong-term effectsthatmightdegradeintegrity,andthe expectedrateofdegradationofstatic equipment B.inspectionintervalsandacceptancecriteria C.identificationofthetechnicalauthorityresponsibleforestablishing theperformancecriteriaforthefacility,componentor equipment D.processengineeringflowschemes/processandinstrumentation diagrams E.safetyalarmsdocumentationshowing thebasisforoperation F.plotplans G.hazardousareas classification H.Eachindividualpieceofequipmentisuniquelyidentified,and referencedtotheappropriate standard I.Whererequiredtheclassification,licensingauthority,test certificatesareclearly identified GuidetopreparingHSEplansandBridging documents 23
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    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 6.7 Wheretradesmenprovidetheir ownequipmentaspartofa contracted-insituation,thensuchequipmentisincludedin assessmentandinspection,toassuretheycomplywithcontract specifications. Section 7: Plans andprocedures 7.1 Plansandproceduresrelevanttocontractactivitiesareestablished, documentedandmaintainedinaccordancewithidentifiedlegal andotherrequirementsinline withtherisk leveldefinedby the organizationandtherequiredriskcontrols.Proceduresare consistentwithclientrequirementsandcover;health;safety; environment;securityandsocial responsibility. 7.2 HSEcriticalactivityproceduresareavailableandshould: A.provideclearguidanceonhowtoperformtherelatedtaskssafely andreliably B.ensurethateachstephasbeencarriedoutandoftenincludea checklistof actions C.bedevelopedbyspecialists.Thesearecontrolled documents D.ensureanydeviationfromthemrequiresMoC.Arecordis maintainedofall deviationsauthorized 7.3 Workinstructionsrelevantforcontractactivitiesareavailabletoall employeesincludingSubcontractorsand include: A.simple,clearandoftenbrief documenteddirectionsonhowatask is conductedbyindividualsor teamsatworkplace level B.issuedinaccordancewiththerisk controlswithindefinedplans andprocedures,whichtypicallyaddressactivitiesinvolving manytasks C.availableinemployee’sownlanguageand/orcommunicated verballyandbesupportedbywrittendirectionstoatrainedand competentmemberofthe workforce D.specifyingmonitoringrequirementsandtheneedforprotective measuresor other controls. 7.4 ContractspecificHSEplansandprocedures,includingrevisions,are subjecttoapprovalatanappropriate levelofauthority. 7.5 Contract specific HSEplans and procedures are supported byguidance and training as appropriate to enable effective implementationbycompetentresources. 7.6 Processesareinplacetoensurethelatestversionofanapproved contractspecificHSEplanor procedureisavailableatpointofuse. 7.7 HSEplanincludes,or makereferenceto,acontractorledverification planasperIOGP 423. GuidetopreparingHSEplansandBridging documents 24
  • 25.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 7.8 Anemergencypreparednessandresponseplan(ERP)hasbeen established,if relevant,forthecontract(partofHSEplan)including proceduresfor: A.personnelrefuge,evacuation,rescueandmedical treatment B.prevention,mitigationandmonitoringofenvironmentaleffectsof emergencyresponse C.communicationwithauthorities,relativesandotherrelevant parties D.mobilizationofcompanyequipment,facilitiesandpersonnel,as wellasthirdparty resources E.oilspill response F.evacuationfromcountry/region,i.e.evacuationarrangements whicharecommensuratewiththein-country risk andwhich recognisethelogisticaldifficultiesofthelocusofoperation, particularlywherethismightbearemotelocationinadifficult country. 7.9 Effectivetraining,practicedrills, emergencyequipmentmaintenance andcontinuousimprovementin place. 7.10 Sufficientresourcesandresponseequipment,aswellasthemeans to communicatewithall affectedstakeholdersif anincidentoccursin place. 7.11 Abusiness continuity plan (BCP) complementing ERP for provision of effective prevention, necessary redundancy, and recovery for the contract organization, while maintaining systemintegrity and value chaincommercialactivitiesrelativetothecontract. 7.12 BCP describing: Howphysicaland human resourceswill bedeployed during and following athreat such asasecurity incident, information technologyfailure or diseaseepidemic. 7.13 Clearidentification ofclient,contractorandthirdparties’roleand responsibilitiesincontingency,emergency,crisisandcontinuity managementsituationsapplicableforthe contract. 7.14 Anappropriatelymannedresponsecentreissetuptoco-ordinate contingency,emergency,crisisandcontinuitymanagement responses. 7.15 Allpersonnelaremadeawareofcontractcontingency,emergency, crisisandcontinuitymanagementproceduresandtheir individual rolesandresponsibilitiesinthedifferentsituations.Instructionsare availableandunderstoodin thelanguageoftheindividuals. GuidetopreparingHSEplansandBridging documents 25
  • 26.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? Section 8: Execution ofactivities 8.1 Processes are in placetoprepare for contractactivitiesand ensure operational readiness and integrity of systems before commencing work,andtoconfirminterfaces/handoversareestablished: A.‘tool-boxtalks’andjobsafetyanalysis (JSA) B.last-minuteriskassessmentor personaltaskrisk assessment C.observationandinterventionbysupervisors(e.g.aspartofthe verificationplan activities) D. behaviour based safety (BBS) tools to reinforce positive actions and consolidate information for analysis and organization-wide learning E.operationalreadinessreviews(ORRs)documentingintentions, rolesandresponsibilities;whereandwhenreadinessactivities shouldbecarriedout;technicalissuesthatshouldbeaddressed; andthenecessarytechnicalexpertiseofpersonnel F.Pre-start-up reviewsubsetofORRtoensurehealth,safetyand environment(HSE)andotherrelevantmeasuresareinplaceand workingasper design G.Permittoworksystem(PTW)forhighrisk activitieswithpotential health,safetyandenvironment(HSE)consequencesalsotaking accountof‘simultaneousoperations’.Thepermitdetailsthework tobedoneandthecontrolsandotherprecautionarymeasuresto beapplied.AnyMoC,if applicable,isreferencedtoPTWandLOTO requirementsduring maintenanceworkandperiodsoftemporary change H.fatiguemanagementtakingintoaccounttheinfluenceof circumstancesoutsideofwork,shiftrotationsandworking conditions I.fitnesstoworkidentifying,assessingandmanagingrisks associatedwithtasksthatplacespecificphysicalor psychological demandsoncontract employees. 8.2 Processesareconsistentlyappliedtoensurecontractactivitiesand tasksareexecutedasprepared. 8.3 Suitableandsufficientsupervisionexiststoconfirmeachcontract activityand/or taskisexecutedincompliancewiththeplansand proceduresanddeliverstheexpectedoutcome. 8.4 Astopworkauthoritycultureandprocesswherebyitisclearly everyone’sdutytostopworkduring acontractactivityintheevent of anunsafeconditionor actthatcouldaffectpersonneland/or the environmentismaintained.Contractpersonnelareempoweredto stopajobuntiltheproblemis corrected. 8.5 Feedbackonperformanceandbehaviourissoughtandactedupon forcontractactivities.Goodperformanceandpositivebehavioursare recognized,reinforcedandrewarded.Processesinplacetomanage inadequateperformanceor unacceptablebehaviour. GuidetopreparingHSEplansandBridging documents 26
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    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? Section 9: Monitoring, reportingand learning 9.1 Processesareinplacetomonitor,measure,check,validateand record characteristicsofcontractoperations,productsandHSEplan (and verificationplanif separatedocument)toensureimplementation and compliancewiththeHSE-MS andachievementofitsobjectives. These include: A.learningfromincidents,eventsandnon-conformitiesfromboth internal andexternal sources B.implementationofappropriateremedialactions(withapplication ofMoCasappropriate) toaddresseventcauses,strengthenrisk controls/barriersandprevent recurrence C.checkingofclosureofactionsor plans. 9.2 HSEplanincludesmonitoring of: A.numberofstakeholdergrievancesreceivedforcontractand closureofactionstoaddressconcerns(e.g.concernsoflocal communities) B.Contractrelatedoverdueinspectionandmaintenance,and unscheduleddowntime C.statusofcontractcriticalrisk controls/barriersthatpreventmajor incidents D.activities(exercises,drills, responsetimes)relatedtocontract emergencyresponse,crisisplanningandbusinesscontinuity E.conformitywithcontractworkcontrols(e.g.jobplanning,permit towork,work authorization) F. frequencyandresults ofcontractobservationsofworktasks G.timelyclosureofcontractfollow-up actionsidentifiedthrough workcontrolmonitoringor task observations H.contractHSE-MSprocessesareeffectivelyimplemented, consistentlycompliedwith and I.controllingassessedHSErisks J.thetimelinessofcorrectiveandpreventativecontractaction implementation K.trends,includingrepeatfindingsandsignificantnewfindingsof contractactivitiesand operations L. the ongoing suitability of documentation for addressing assessed risks including non-routine or abnormal situations, simultaneous activities,or adverseenvironmentalor societal conditions. M.contractpersonneltrainingprogramme implementation N. sickness absence GuidetopreparingHSEplansandBridging documents 27
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    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 9.3 Transferoflearningforoutcomesfromcontractmonitoringand reportingprocessesisensured through: A.alertsorbulletins B.‘Tool-boxtalks’ C.communicationpacks D.HSE-MSfeedback E.training. 9.4 Contractincidents,eventsandnon-conformities (withactualand/ or potentialconsequences)arereported,recordedandclassifiedto definedcriteria,andinvestigatedtodeterminedirectandunderlying causes. 9.5 Reportingsysteminplacetocollectandclassifydataagainstclear definitionstofacilitatebenchmarkingandpublicreporting.The systemincludesindicators, definitionsandseveritylevels,and functionalitytotrackandlogtheprogressofimplementingidentified actionstopreventrecurrenceofeventsor tocorrectconditions. 9.6 Whenclassifyingdata,reportingboundariesshouldbetocarefully definedandconstructedtoensureinclusionofall eventsand incidentsrelevanttothecontract.Dependingonthefocusofeach indicator,boundariescanvary,e.g.safetyoftheworkforceversus socialresponsibility forlocal communities. 9.7 Recordingsystemincluderecordsof: A.personnelinjury B.safetyeventsandanomalies C.materialandnon-conformitylosses D.occupationalillnesscases E.environmentaleventsandincidents(incidentalemissionsof pollutantsandimpacts),their typeandseriousness. F.securityeventsandincidentsor non-conformities G.logisticseventsandincidents H.socialresponsibilityeventsandincidentsor non-conformities. 9.8 Acontractreportingprocedureisinplacewhichcomplieswith clientrequirement,andwhichcoversall HSEevents,incidentsand non-conformities.Procedureincludesreportandnotificationto Authoritiesasperregulationsin place. 9.9 Processesdefineandestablishleadingandlaggingcontractkey performanceindicators(KPIs)usingmeasuresdesignedtoimprove HSEperformanceandbehaviours.KPIsareregularlyreviewedto ensuretheyprovidemeaningfulinformation. 9.10 Leadingindicatorsaredefinedtoensurethatlow-riskeventsthat occurmorefrequentlydonotdominatereportingattheexpenseofa focusonhigh-risk events. GuidetopreparingHSEplansandBridging documents 28
  • 29.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 9.11 AKPItoensureactionsfromreportingandfeedbackprocessare completedinatimelymanner,i.e.actiontrackingwithcompletionof actions. 9.12 Monitoredandreportedcontractdataisreviewedtoensurequalityin termsofconsistency,accuracyandcompleteness. 9.13 Laggingindicatorsaredefinedtorecordevents,consequencesand otheroutcomestoassessretrospectiveHSEperformance. 9.14 Asystemofanalysisandfeedbacktopersonnelisinplacetoreview HSEperformancemeasurements.Analysisaimtoidentifyunderlying causalfactors,i.e.enablingfactorssuchasculture,leadershipand capability. 9.15 Acontractinvestigationprocedureisinplacetoestablishroot causesofHSEeventsandincidents;actionsthatminimizepotential recurrenceandsatisfyinganystatutoryrequirementsforreporting andinvestigation. 9.16 Contractor’s managementprovidesnecessarysupportforincident investigations,andrecovery. 9.17 InvestigationteamstobeorganizedasrequiredbytheHSEplan, and beledbyacompetentHSEinvestigator. Section 10: Assurance, review andimprovement 10.1 Adocumented,risk-based assuranceprocess,includingscheduled independentcontractaudits,is established. 10.2 AuditsareincompliancewithHSEPlan,e.g. Ascheduleofauditsisinplacefor thedurationofthecontract, tocover: • theassessedrisk oftheactivitytobeaudited • thestatusoftheHSE-MS processestobecoveredand implementedateachleveloftheorganization • HSE-MSandcontractrequirementshavebeencascadedtocreate consistentimplementation • findingsofpreviousaudits • generalapproach,individualbehavioursandacceptedpractices thatcontributetounderlyingperformanceandculture • alignedwithparticularobjectives,suchascompliancewith regulations • documentation,includingprocessesandpractices,remains effectiveandfit for purpose. 10.3 Auditsareplannedandlinemanagementandclient keptinformed. 10.4 Auditorshaveappropriatelevelsofconfirmedcompetencyandare independentoftheactivityor locationbeingaudited. 10.5 Improvementrecommendationsfromauditorsareconsideredand incorporatedviatheagreedactions.Correctiveactionsareaddressed assoonas practical. GuidetopreparingHSEplansandBridging documents 29
  • 30.
    Item Check Item Required?Yes/No Responsibility Client or Contractor Exists?Yes/No Ifnot available Whenis it needed? 10.6 ManagementundertakeadocumentedreviewoftheHSE performance atprescribedfrequencyandonariskbasistakeinto account;the outputsfromcontractMonitoring,reportingandlearning (OMS Element9)aswellascontractassuranceandauditfindings, and accountforownerfeedbackontheotherOMSElements.The improvementsidentifiedaredocumentedandincorporatedinto contractor’simprovementplan. 10.7 ContractdataandperformanceKPIsareassessedtounderstand riskcontrol/barrier weaknessesandidentifyopportunitiesfor improvement. 10.8 Improvementsbasedonassurancefindings,lessonslearned,and internal andexternalgoodpracticesareplanned,communicated andembeddedwithinthecontractHSE-MStodrivecontinuous improvement. 10.9 Identifiedcontractimprovementactionsareplannedand communicated,withimplementationtrackedtocompletion. GuidetopreparingHSEplansandBridging documents 30
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  • 32.
    This report isa supplement report to IOGPReport 423, HSE management – guidelines for working together in a contract environment. It contains additional guidance to Report 423 on developing HSEplans and Bridging documents. www.iogp.orgRegisteredOffice CityTower 40Basinghall Street 14thFloor LondonEC2V5DE UnitedKingdom T+44 (0)2037639700 F+44 (0)2037639701 reception@iogp.org BrusselsOffice BdduSouverain,165 4thFloor B-1160Brussels Belgium T+32 (0)25669150 F+32 (0)25669159 reception@iogp.org HoustonOffice 16225ParkTenPlace Suite500 Houston,Texas77084 UnitedStates T+1(713)3383494 reception@iogp.org