This document provides 13 rules for having effective meetings. The rules are divided into two parts - being engaged and being respectful. For being engaged, the rules emphasize coming prepared, actively participating, listening to others, and staying on track. Preparing for meetings can save a significant amount of time. For being respectful, the rules focus on ensuring all members can contribute, being tactful, withholding judgement, arriving and staying for the full meeting, and acknowledging others who follow the rules well. Following these rules can help improve meeting effectiveness and efficiency.

1. GET YOUR
MEETING
MOJO ON!
13 SECRETS TO
EFFECTIVE
MEETINGS http://www.flickr.com/p
hotos/breakfast_on_pl
uto/

2. Which are you?
•manager in a multi-national firm requiring
many specialized knowledge workers doing
related and dependent tasks working
together to create synergistic value
•fast-moving, hip, start-up entrepreneur

3. Actually, it doesn’t matter

4. You’re screwed either way

5. You’re going to be in lots of meetings

6. until the end of time.

7. What does this mean?

8. Get meeting mojo, or get gone

9. MEETING MOJO PART 1
Be Engaged

10. RULE 1
Be clear on the purpose of the meeting
and the expectations on you.

11. RULE 2
Provide feedback on the agenda in
advance – topics and participant list

12. RULE 3
Prepare for the meeting in advance.
Read all pre-meeting materials if they
have been circulated

13. PAUSE
Because this is key!
No prep Prep
Minutes spent in prep 0 15
Minutes needed for the meeting 60 30
Total minutes blown per meeting 60 45
Meetings per week 10 10
Time you get back each month if you prep 1 working day
Quality of discussion LOW HIGH

14. RULE 4
Participation is the duty of every
member. If you are a deadweight at
the meeting, you pull everyone down.
Contribute ideas and your expertise.

15. RULE 5
Actively listen & avoid side
conversations. Make sure you
understand what others have
contributed – ask questions or
summarize to confirm understanding

16. RULE 6
Help the meeting stay on track –
don’t get distracted with a side topic

17. RULE 7
Don’t leave until you understand and
agree to actions assigned to you, and
complete them in a timely manner

18. RULE 8
Critically review minutes and suggest
amendments if needed

19. MEETING MOJO PART 2
Be Respectful

20. RULE 9
Ensure that all members have the
opportunity to contribute in the way
that they are comfortable
contributing. Don’t hog the mic

21. RULE 10
Be tactful, respectful, and positive

22. RULE 11
Withhold judgement until all points
have been worked through

23. RULE 12
Arrive on time and stay till the end,
longer if needed

24. RULE 13
If someone is doing this stuff well,
acknowledge them
(and cc their boss)

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Please note that all content & opinions expressed in
this deck are my own and don’t necessarily represent
the position of my current, or any previous,
employers

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