Connecting systems for better services around special collections

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Leiden University Libraries

Presented at the LIBER 43rd Annual Conference on ‘Research Libraries in the 2020 Information Landscape’ in Riga, Latvia, 2-5 July 2014.

Government & Nonprofit

Discover the world at Leiden University
Connecting systems
for better services
around special collections
Saskia van Bergen 3 July 2014

Discover the world at Leiden University
Special Collections UB Leiden

Discover the world at Leiden University
 One of the top-3 institutions in the
Netherlands
 Aim : collections used in research and
education
 By students, teachers, researchers, and a
general public of culturally interested
people
 International orientation
 The special collections are also part of
our national and international heritage
Special Collections UB Leiden

Discover the world at Leiden University
Original situation

Discover the world at Leiden University

Discover the world at Leiden University
Goal: create better access
Program consisting of 3 projects :
 Conversion of all special collections metadata
to OCLC’s Union Catalogue,
 1 system for cataloguing all collections
 Service digitisation on demand, built on
PRIMO
 View requests of all special collections through
our catalogue (no paper slips)

Discover the world at Leiden University
Step 1:
Conversion of the metadata to
OCLC’s union Catalogue
• Separate records for physical and digital
objects
• In separate batches
• With links to the scans in DigiTool
• New formats were created

Discover the world at Leiden University

Discover the world at Leiden University
Step 2:
Digitisation on demand service
• Create order buttons in our catalogue (PRIMO)

Discover the world at Leiden University

Discover the world at Leiden University
Step 2:
Digitisation on demand service
• Create order buttons in our catalogue (PRIMO)
• FTP server for delivery to client
• Connection to payment system
• Automatic export to DigiTool
• Implementation of

Discover the world at Leiden University

Discover the world at Leiden University
Step 3:
Connecting systems

Discover the world at Leiden University

Discover the world at Leiden University

Discover the world at Leiden University

Discover the world at Leiden University

Discover the world at Leiden University

Discover the world at Leiden University
Step 4:
Create holdings and items
• Taylor-made for various collections

Discover the world at Leiden University
Step 4:
Create holdings and items
• Taylor-made for various collections
• In the meantime: workaround for materials
without holdings & items

Discover the world at Leiden University

Discover the world at Leiden University

Discover the world at Leiden University
Questions?
Or contact me at:
w.van.bergen@library.leidenuniv.nl
Saskia van Bergen

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Connecting systems for better services around special collections

1. Discover the world at Leiden University Connecting systems for better services around special collections Saskia van Bergen 3 July 2014

2. Discover the world at Leiden University Special Collections UB Leiden

3. Discover the world at Leiden University  One of the top-3 institutions in the Netherlands  Aim : collections used in research and education  By students, teachers, researchers, and a general public of culturally interested people  International orientation  The special collections are also part of our national and international heritage Special Collections UB Leiden

4. Discover the world at Leiden University Original situation

5. Discover the world at Leiden University

6. Discover the world at Leiden University Goal: create better access Program consisting of 3 projects :  Conversion of all special collections metadata to OCLC’s Union Catalogue,  1 system for cataloguing all collections  Service digitisation on demand, built on PRIMO  View requests of all special collections through our catalogue (no paper slips)

7. Discover the world at Leiden University Step 1: Conversion of the metadata to OCLC’s union Catalogue • Separate records for physical and digital objects • In separate batches • With links to the scans in DigiTool • New formats were created

8. Discover the world at Leiden University

9. Discover the world at Leiden University Step 2: Digitisation on demand service • Create order buttons in our catalogue (PRIMO)

10. Discover the world at Leiden University

11. Discover the world at Leiden University Step 2: Digitisation on demand service • Create order buttons in our catalogue (PRIMO) • FTP server for delivery to client • Connection to payment system • Automatic export to DigiTool • Implementation of

12. Discover the world at Leiden University

13. Discover the world at Leiden University Step 3: Connecting systems

14. Discover the world at Leiden University

15. Discover the world at Leiden University

16. Discover the world at Leiden University

17. Discover the world at Leiden University

18. Discover the world at Leiden University

19. Discover the world at Leiden University Step 4: Create holdings and items • Taylor-made for various collections

20. Discover the world at Leiden University Step 4: Create holdings and items • Taylor-made for various collections • In the meantime: workaround for materials without holdings & items

21. Discover the world at Leiden University

22. Discover the world at Leiden University

23. Discover the world at Leiden University Questions? Or contact me at: w.van.bergen@library.leidenuniv.nl Saskia van Bergen