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UKSG 2018 Breakout - Monitoring Open Access costs and publication data - hands on examples from two Swedish HEIs - Loven and Jakobsson

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Stockholm University Library (SUB) and Karolinska Institutet
University Library (KIB) have taken different approaches on
how to monitor the APC costs at their respective universities.
At SUB the primary source for compiling the costs is the
university’s accounting system, while KIB is investigating if the
starting point could be publication data, from which APC costs
are estimated. In this session the presenters will discuss their
findings, the pros and cons of different approaches, and how
they are striving to gain control of the total cost of publication.
Lisa Lovén, Stockholm University Library
Frida Jakobsson, Karolinska Institutet University Library

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UKSG 2018 Breakout - Monitoring Open Access costs and publication data - hands on examples from two Swedish HEIs - Loven and Jakobsson

  1. 1. Monitoring open access cost and publication data Hands-on examples from two Swedish HEIs Frida Jakobsson Karolinska Institutet University Library Lisa Lovén Stockholm University Library UKSG 41st Annual Conference Glasgow 9-11 April 2018
  2. 2. Agenda  Karolinska Institutet (KI) and Karolinska Institutet University Library (KIB)  Project Open Access Publishing  Three different methods and data sources  Publication data from the library bibliometric system  Accounting system  Publishers 2018-04-09Frida Jakobsson, Karolinska Institutet University Library
  3. 3. Karolinska Institutet – a medical university “Karolinska Institutet is one of the world’s foremost medical universities. Our vision is to make a significant contribution to the improvement of human health; our mission is to conduct research and education and to interact with the community.” Photo: Ulf Sirborn 2018-04-09Frida Jakobsson, Karolinska Institutet University Library
  4. 4. Karolinska Institutet – a medical university • Turnover EUR ~640 million • ~5,000 full-time employees • ~1,700 teachers/researches whereof 370 professors • ~2,200 doctoral students • ~6,000 full-time students at Bachelor and Master levels Research output 2012-2017*: • ~ 34,500 articles by KI researches in total: • ~ 18,500 toll access articles • ~ 6,400 gold OA articles • ~ 9,600 hybrid articles Photo: Pierre Zoetterman 2018-04-09Frida Jakobsson, Karolinska Institutet University Library *Original and review articles, both corresponding and co-authors Alfred Nobel
  5. 5. Follow the money – a new task for the library? Library’s 2018 media budget gives access to • 11,100 e-journals • 40,000 e-books • 23 databases → We know exactly how we have spent the money Karolinska Institutet’s APCs → We have no idea at all, except for the publishing costs in a few Offset/Read & Publish agreements Photo: Magnus Aldemark 2018-04-09Frida Jakobsson, Karolinska Institutet University Library
  6. 6. Project Open Access Publishing: data  Gather information and data on OA publications and OA costs at Karolinska Institutet 2012-2017  Try different approaches, explore various methods, present proof of concepts  Propose workflows for continuous monitoring of OA publications and OA costs  Enhance cooperation between licensing librarians and open access librarians 2018-04-09Frida Jakobsson, Karolinska Institutet University Library
  7. 7. Project Open Access Publishing: strategies  Provide facts for the Library Management to use in discussions with other stakeholders at Karolinska Institutet such as University Management, Board of Research, Grants Office  How can our library better support our researchers with their OA publishing?  Open Access fund?  Offset agreements?  Agreements with pure OA-publishers?  A stricter OA policy at KI?  Green OA? 2018-04-09Frida Jakobsson, Karolinska Institutet University Library
  8. 8. Publication data (WoS, PubMed, Unpaywall) Data from publishers Data from accounting system 2018-04-09Frida Jakobsson, Karolinska Institutet University Library Cost and DOIs…? DOIs but no costs Costs but no DOIs
  9. 9. 2018-04-09Frida Jakobsson, Karolinska Institutet University Library
  10. 10. OA-publications increase at Karolinska Institutet 2018-04-09Frida Jakobsson, Karolinska Institutet University Library 0 500 1000 1500 2000 2500 3000 2010 2011 2012 2013 2014 2015 2016 2017 Green Hybrid Gold
  11. 11. Open access articles 2012-2017 sorted by publishers OA articles in Gold OA journals count publisher 1212Springer Nature 941Public Library of Science (PLoS) 202Frontiers Media SA 135BMJ 105Informa UK Limited 103Elsevier BV 94Hindawi Limited 78MDPI AG 77Impact Journals 36Oxford University Press OA articles in hybrid journals count publisher 847Wiley 522Oxford University Press 504Springer Nature 460Elsevier BV 193Informa UK Limited 189Ovid Technologies (Wolters Kluwer Health) 116Proceedings of the National Academy of Sciences 106SAGE Publications 105BMJ 76American Society for Microbiology 2018-04-09Frida Jakobsson, Karolinska Institutet University Library
  12. 12. Open access articles 2012-2017 sorted by journals OA articles in Gold OA journals count journal 867PLoS ONE 192Scientific Reports 135BMJ Open 103BMC Public Health 77Oncotarget 46Frontiers in Immunology 43 Global Health Action 39Nature Communications 39BMC Health Services Research 33Cell Death and Disease OA articles in hybrid journals count journal 116Proceedings of the National Academy of Sciences 112Journal of Internal Medicine 53The Journal of Immunology 52Acta Oncologica 50Internation Journal of Cancer 43Journal of Biological Chemistry 39Journal of Neuroscience 36 BMJ 35Journal of Rehabilitation Medicine 34The European Journal of Public Health 2018-04-09Frida Jakobsson, Karolinska Institutet University Library
  13. 13. 2018-04-09Frida Jakobsson, Karolinska Institutet University Library OA account 2017: 1,047 invoices SEK 15,3 million ~ EUR 1,5 million
  14. 14. 2018-04-09Frida Jakobsson, Karolinska Institutet University Library
  15. 15. We asked for APC costs and publication data 2012- 2017 from 25 publishers and learned societies American Association for the Advancement of Science American Association for Cancer Research American Association of Immunologists American Chemical Society American Medical Association American Physiological Society American Society for Biochemistry & Molecular Biology American Society for Microbiology American Society for Nutrition BioMed Central (Springer) BioScientifica Cambridge University Press Cell Press (Elsevier) De Gruyter Elsevier Expert Reviews (T&F) Informa Health Care (T&F) IOP Publishing IOS Press Nature (Springer) Ovid/Wolters Kluwer Health Oxford University Press Proceedings of the National Academy of Sciences SAGE Publications S. Karger AG Springer Compact Taylor & Francis The Royal Society Thieme Publishing Group Wiley 2018-04-09Frida Jakobsson, Karolinska Institutet University Library
  16. 16. Stockholm University (SU) ● One of the largest universities in Sweden ● Science, Humanities and Social Sciences ● 34,000 students, 1,600 doctoral students ● 5,000 staff ● 56 departments, and several centers and institutes within science
  17. 17. Disposition 1. Open access publications at Stockholm University 2. Cost of open access articles at SU 2017 3. How we use the results 4. Work process
  18. 18. 16% 18% 19% 19% 20% 19% 8% 8% 11% 13% 14% 17% 12% 14% 12% 14% 15% 15%18% 17% 16% 13% 12% 7% 46% 44% 42% 41% 39% 42% 2012 2013 2014 2015 2016 2017 Closed Gratis Green Hybrid Gold Share and type of open access at SU 2012 - 2017 24% 26% 32%30% 36%34%
  19. 19. Total cost of open access articles (APCs) at Stockholm University 2017 € 875 485
  20. 20. € 0 € 50 000 € 100 000 € 150 000 € 200 000 € 250 000 € 300 000 € 350 000 Gold open access journals Hybrid journals Cost of open access articles, top 20 publishers SU 2017 63% of payments go to the three largest publishers
  21. 21. € 0 € 50 000 € 100 000 € 150 000 € 200 000 € 250 000 University Library Swedish Research Council Stockholm University Formas Forte Riksbankens jubileumsfond EU SIDA Knut and Alice Wallenberg Foundation Other foundations & not for-profit organizations Hybrid journals Gold open access journals Top 10 funding sources of open access articles SU 2017
  22. 22. € 0 € 100 000 € 200 000 € 300 000 € 400 000 € 500 000 € 600 000 € 700 000 € 800 000 € 900 000 € 1000 000 OA publishing costs (incl ev. memberships) Licensing costs Cost of licensing and open access publishing,top 20 publishers SU 2017 64% of payments go to the three largest publishers
  23. 23. Licensing costs 68% OA publishing costs (incl ev. memberships) 32% Cost of licensing and open access publishing, SU 2017 ≈ € 2,8 million
  24. 24. How we use the results ● Report to faculty, raise awareness of open access and license costs at the university ● Information for funders and other stakeholders ● Future strategies, support to researchers – New agreements with open access publishers ● Contribute to Open APC Sweden
  25. 25. Monthly reports accounting system
  26. 26. Manually added data
  27. 27. Work process - overview ● Cooperation: controller – licensing librarian ● No. 1 source of information: local accounting system – Monthly reports of APC invoices ● Supplementary: Publishers’ data, bibliometric reports ● Q1: compilation of data, reporting
  28. 28. Questions? Contact us at: UKSG 41st Annual Conference Glasgow 9-11 April 2018 Frida Jakobsson Karolinska Institutet University Library frida.jakobsson@ki.se Lisa Lovén Stockholm University Library lisa.loven@su.se

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