2. TIME TABLE MANAGEMENT
• Timetable management system is a
unanimous requirement for planning class
timings in school. The system can be deployed
to schedule a new class, cancel an existing
class, and making other changes to a
timetable. It is simple and saves time and
energy.
3.
4. Why you need Timetable and
Attendance Management?
• Well timed schedule-Unplanned systems are less
productive and exhausting. A well planned
schedule brings discipline by keeping the
students engaged and reducing time
consumption due to chaos and confusions.
• Equitable distribution of faculty -Time table
management system will evenly weigh and
allocate the lectures to each faculty member thus
preventing uneven distribution of work amongst
faculty and stabilizing the arrangement.
5. • Situational rearrangement of timetable-
Occasionally new classes can be added to or
deleted from the timetable as and when
required.
• An event and holiday calendar planner-
Holidays and events can be created in the
backend, which can be viewed by the user in
the form of a fully furnished yearly calendar.
6. Advantages of timetable management
system
• Save time and efforts
• Reduces error
• Secure and user-friendly
• Instant notification
• Substitute management
• Easy customization
• Smooth integration
• Easy calculation
• Paperless environment
8. • In today’s information-saturated world, there is a
vast range of tools communication that schools
can make use of for keeping students, parents
and staff informed.
• Emails, printed newsletters, flyers, posters, social
media posts, online forums, WhatsApp networks
and LinkedIn groups are typical examples in
which community updates can be shared.
• Noticeboards and outdoor poster displays are a
useful addition for any school campus in
facilitating the distribution of information to
campus users and visitors.
9. There is a range of different poster and noticeboard display systems
available on the market, the ideal product inevitably depends on the
environmental application. Indoor spaces such as classrooms, school
administration offices and busy corridors may require one type, whereas
outdoor school grounds, campus entrances and car park drop off zones
may require another.
Displaying student artwork in school grounds
School notice boards can be used to recognise student artwork
accomplishments. It is an effective way to add colour to the school
grounds whilst celebrating creativity. When students first hear that their
artwork is going to be on display, it can either be frightening for some or
it can create extra motivation knowing that their work will be witnessed
by their peers!
Communicating important notices to parents
Building positive communication between teachers and parents is
important in fostering a great sense of community. Installing a
prominent notice board near the school office, main entrances, or
kerbside drop off zones, are a great way to exhibit key information to
parents in a convenient setting.
10. Promoting school events
A poster display board is a great way to promote important
school events to visitors and students on campus, including
special assemblies, graduations, award ceremonies, parent-
teacher nights, performances, school holiday events, fetes,
special celebration days and fundraisers.
Exhibiting student schedules and timetables in corridors
Corridors are the busy arteries of school campuses, where
students circulate before and after class, and typically also
where school lockers are located. Placing a noticeboard in the
school corridors ensures that critical information is placed
where students are most likely to see it.
Displaying school canteen menus
A display board makes a great way to display school canteen
menus and nutritional information, in an enclosed, vandal-
resistant casing.
11. SCHOOL ASSEMBLY
• A school assembly is a gathering of all or part
of a school for any variety of purposes, such as
special programs or communicating
information on a daily or weekly basis. In
some schools, students gather to perform a
common song or prayer, and to receive
common announcements.
12. • In any good school, morning assemblies are a must thing to
begin the day with. Every day, all students assemble at the
assembly hall or a ground and begin the day with a prayer.
General news reading and instructions are followed past the
prayer. Sometimes, students even make a speech on the
important topics and then the principal takes over the charge
of the assembly meeting.
13. School Assembly Culture
This is how a usual day with an assembly meeting starts
at the school. School assembly clarifies school activities
and lays out program focusing on the co-curricular
activities. It simply strengthens the way a school works.
It is conducted with a complete and active participation
of the students, and the teachers. Morning assembly
meetings generally well planned and carefully
conducted, putting a lot of light on various aspects of
school activities and culture.
14. Purpose of an assembly in the school
• – The main intention of the school assembly is to develop a
feeling of unity among all the students and teacher.
• – To inform the students about daily activities and program
more clearly.
• – To develop in students about the sense of identity in the
school.
• – To give an insight of experiential moments with
anecdotes and stories and co-curricular activities.
• – To motivate the students with appreciation, rewards, and
accolades on performing well in academics and curricular
activities.
15. Why school assembly should be
conducted?
• Morning assemblies are important. A school is an
institution and like any institution, everyone needs to
assemble and meet up every day, to carry out all the
functions and be well informed about the school
happenings. The school assembly is meant to fulfil the
purpose of conventional gathering and for good.
• School being the foundation of a student’s life,
assemblies only helps them gather a lot of energy to do
well and be good in their day. The program of the
assemblies has the potential to nurture and maintain a
positive, healthy school culture which binds everyone
together.
16. MAINTAINENCE OF SCHOOL
RECORDS
Principal of a school is the ultimate responsible
person for maintaining school records. However,
it would be practically impossible for him/her to
do so alone. Hence, clerical staff and teachers
assist him/her in the maintenance of school
records.
17. The following points should be borne in mind for maintaining school records efficiently:
(1) Keep all records up-to-date. Enter all the data promptly.
(2) Keep a list of all registers maintained in the school. Give a serial number to
all registers and indicate this serial number along with the name of the register
in the above-mentioned list.
(3) Each register should carry the following information on its cover page:
Name of the school, Name of the register, dates of starting and closing the
register, serial number of the register and so forth.
(4) All the pages in the register should be numbered serially. No page should be
torn or removed under any circumstances. If a page is unused or disfigured,
write the word “cancelled” across the page. Mention the total number of pages
contained in each register on the covers page.
(5) All entries should be made in ink. A wrong entry should be crossed by a
straight line and the authority concerned should put his/her signature there.
Do not over-write.
(6) open a new register only after all the pages in the previous registers are
used up.
(7) Do not leave any blank space in a register. Fill up all the entries required.
(8) Do not ask students to make entries in any register.
18. (9) as far as possible do not take any records home.
(10) Keep them neatly and under lock and key.
(11) Each record should be accurate, reliable and valid.
(12) Records should be easy enough to refer to i.e. simple in
nature.
(13) Filling up records should not be a cumbersome, time-
consuming bureaucratic procedure.
(14) Each separate subject/issue should be recorded
separately.
19. COMMUNITY INVOLVEMENT
When schools actively involve parents and engage
community resources they are able to respond more
effectively to the health-related needs of students.
Research shows that students whose parents are
involved in their education are more likely to: Adapt
well to school. Attend school more regularly
20. The Benefits of Community
Involvement in Schools
• Consistent community involvement and engagement at all
levels of the school have been shown time and time again
to have significant short and long term benefits.
• According to a recent policy brief[3] from the National
Education Association (NEA), “when schools, parents,
families, and communities work together to support
learning, students tend to earn higher grades, attend
school more regularly, stay in school longer, and enrol in
higher level programs”.
• With these important benefits in mind, it’s clear that a
focus on increasing community involvement programs and
opportunities should be a consistent goal for your school.
21. Easy Ways to Encourage Community Engagement in
Your School
Volunteering is one of the most common and popular ways to encourage community
involvement in schools. Connect with local businesses, civic organizations, charities, non-
profit foundations, and other groups in your community to enlist volunteers to come in
before, during, or after the school day.
Volunteering can come in many different shapes and forms. Invite local leaders and
individuals in the community to visit classes and speak about their chosen profession for
Career Day. Encourage community members to get involved by volunteering with
enrichment opportunities before and after school, such as tutoring, fine arts clubs, and
athletic teams.
Not every organization, business, family, or individual in your community is going to have
the time or capacity to participate in in-person and on-premise volunteer opportunities.
That’s why it’s important to also prioritize community involvement in the form of
sponsorship and donation programs.
Does your school need a restaurant to provide food for this year’s field day? Do your
teachers need i-Pads or Smart Boards to engage students with new technologies? Does
an extracurricular club or team need supplies, uniforms, or equipment?
Create and publicize sponsorship and donation needs throughout your community, to
give local organizations and businesses the opportunity to partner with your school.
22.
23. Role of teachers in school management
The teacher's place in society is of vital importance. He acts as the pivot for the
transmission of intellectual traditions and technical skills from generation to
generation and helps to keep the lamp of civilisation burning.
—Dr. Radhakrishanan
Teachers have a great role to play in the educational, social and even in the political
reconstruction of India. Teachers are essentially nation builders. They are the torch-
bearers of the race. On them depends the future of the school, the village, the
country and, in fact, the humanity in whole.
We have been mentioning the qualities, roles and responsibilities of teachers at
various places throughout this book, as they are one of the most important
functionaries of the school, perhaps the second most important after the headmaster,
and surely the most important from the career-oriented approach .
24. Seass has presented the teacher
working in school in the following
four roles according to
environment:
As a superintendent
As a supervisor
As a planner
As a controller
25.
26. We can see that the four aspects of modern education are interrelated and
the teachers play an important role in them:
In the role of a superintendent: Teachers are given several duties in
addition to their primary duties, some of which can be in the administration
of the school. They perform these duties on behalf of the headmaster.
In the role of a supervisor: The teacher has also to work as a supervisor in
various functions of the school that fall in the realm of management and
may be of the nature of supervising examinations to supervising the
administrative staff in the school to performance of various other school
activities.
In the role of a planner: The teacher contributes substantially as a planner
who helps the headmaster and other administrative staff with planning of
timetable periods, examination duties, results, co-curricular activities,
curriculum, textbooks, and everything else that a school needs to perform in
its day-to-day activities.
In the role of a controller: As part of their duty, the teacher has also to
perform the duties of a controller who exercises control over the students,
discipline, staff curriculum, timetable and other related activities of the
school.
27. Responsibilities of the Teacher
• Besides teaching, the teacher has got to perform several other functions and
carry out responsibilities, the chief ones being the following:
• To help the students gain knowledge.
• To help the students develop character and morality.
• To help arrange the classes properly.
• To evaluate various aspects of the students including character, curricular and
extracurricular activities, etc.
• To help the students develop suitable values helpful to the society.
• To organize the co-curricular activities.
• To help the students resolve their problems.
• To guide and advise the students as may be needed.
• To make the students able citizens of the nation.
• To develop social proficiency in the students.
• To train the students in leadership qualities.
• To arouse students' interest in professions.
28. ROLE OF HEADMASTER
Supervision and administration are the two combined functions which
are mostly blended in one. Administration means performance of certain
routine duties in connection with finance, discipline, correspondence etc.
By supervision it is meant the overseeing the work done by the teaching
staff. Supervision is improving the total teaching learning situation. This
situation is no more "detection or fault finding." A Headmaster should
follow the following principles of supervision.
1. Its purpose is to help, encourage and guide rather than criticize.
2. It should be done in a spirit of cooperation.
3. It should be done regularly and effectively.
4. Partiality and prejudice should find no place in it.
5. The criteria of supervision should be known to teachers.
29. • Supervision of instructional work is the most important function of the
Headmaster. Classroom is the heart of teaching situation. It is the centre
of instruction. It is the duty of headmaster to upgrade the quality of
education through creative, cooperative and constructive supervision. It
is not a matter of rushing into a classroom in session to make correction
or an adjustment, as an auto mechanic adjusts a faulty motor. A motor is
a thing within itself, but a classroom is a combination of human beings.
• Class visits form an essential part of the duties of the Headmaster. But
that alone gives him no right either to snub or criticize a teacher in the
presence of the class.
• If the Headmaster feels a particular teacher needs correction, he
should
send for the teacher for post-visit conference. So, Headmaster's role is to
play an excellent guide and the post- visit conference should see the
teacher, a better person, wiser and saner. When Headmaster finds any
defect with the teacher, he will discuss after the period is over in the
Headmaster's office and not in front of the class.
