SAP Financial Reporting Overview: Cost Objects, Modules, and Reports
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SAP Financial Reporting Overview: Cost Objects, Modules, and Reports
- 2. SAP Financial Reporting Aims & Objectives Introduction to SAP financial modules Understanding of SAP cost objects Overview of University accounting structure Outline of available reports Confidence in using reports
- 3. What is SAP? Enterprise Resource Planning system SAP world’s largest ERP software supplier Based in Walldorf, Germany Implemented at Leeds in April 1999 Continuing programme of development
- 4. Components of SAP Finance Human Resources • Personnel Management • Payroll Logistics • Purchasing • Sales • Production • Project System
- 5. Reporting Requirements Income & Expenditure Balance Sheet Cash Flow Department Costs Project costs Costs v plan Financial Accounting Financial Accounting Management Accounting Management Accounting
- 6. SAP Finance Modules Financial Accounting External Accounting Financial Statements Legal Requirements Standards Controlling Internal Accounting Cost Reporting Management Accounting Flexible FIFI COCO
- 7. Components of Controlling Overhead Cost Controlling • How high are the costs of organisational activities? • Are they within budget? CO OM CO OM Cost & Revenue Element Accounting • What costs occur within our organisation? CO CEL CO CEL Profit Centre Accounting • How profitable are the enterprise areas? EC PCA EC PCA
- 8. SAP Cost Objects • Used to track where costs occur within the organisation Cost Centres Internal Orders Project System WBS Elements CO & PSCO & PS Controlling &Controlling & Project SystemProject System Cost Objects } Balance Sheet Profit Centres
- 9. Cost Centres • An organisational unit within SAP to which costs (and income) can be assigned • Six digit number e.g. 252000 • Used to track costs of departments/major activities
- 10. Cost Elements • Used to collect and summarise costs according to classification • Five digit number e.g 50010 • Main ranges: • 40000 to 49999 External Income • 50000 to 69999 External Costs • 70000 to 74999 Internal Income • 75000 to 75999 Internal Costs • 80000 to 89999 Secondary Transfers
- 11. Cost Element Groups • Cost elements can be combined into groups of the same type • Used to create reports • Standard reporting group REP_01 • Displays costs within main University budget headings Example • KAH3 - Display cost element group
- 12. Cost Centre Structures (1) Standard hierarchy • Tree structure containing all cost centres • Reflects University accounting structure • Core activities - DC • Other services - DS • Restricted funds - OR • Endowment funds - EN • Research awards - RG
- 13. Cost Centre Structures (2) Department Codes • AUVI - Media Services • CSER - Careers • INSS - ISS • LACE - Language Centre • LIBR – Library Example: DC-RC-LIBR – Library core activities
- 14. Cost Centre Structures (3) Academic Services Library CareersISS 381513 SAP Support 381652 SAP Projects • Can report on individual cost centres or groups of cost centres Alternative cost centre groups
- 15. Cost Centre Structures (4) Examples • OKENN - Display cost centre standard hierarchy • KSH3 - Display cost centre group
- 16. Internal Orders • Cost object used to monitor costs at a detailed level • Eight digit number e.g. 95000001 • Linked to cost centre – provides sub-analysis • Simplifies cost centre structure • Used to track costs of individual activities e.g. projects, short courses
- 17. The Internal Order/ Cost Centre relationship 78500001 Internal Order 78500002 Internal Order 78500003 Internal Order 278520 COST CENTRE Many to One Relationship
- 18. Internal Order Groups • Orders can be grouped into a structure • Many levels as required • Maintained by departments – no standard hierarchy • Used for planning and reporting
- 19. Internal Orders RC_HECS TEACHING RESEARCH OTHER 78515000 78515001 78515002 Internal Orders Internal Order Groups TEACHING DIRECT TEACHING OTHER
- 20. Internal Orders Examples • KO03 - Display internal order master data • KOH3 - Display internal order group
- 21. Reports • Cost centre reports • Internal order reports • Report navigation • Printing reports • Exporting to Excel
- 22. Thank You !
Editor's Notes
- We saw earlier when you post to a cost center, the system generates a statistical posting into a profit center, there’s relationship between the two areas. In the same way, there is a relationship between internal orders and cost centers. Each time a transaction is posted to an internal order, the sap system creates two entries to the management accounting information system.It posts a statistical entry to the order and an actual entry to the cost center. Once again there is the potential to have a many to one relationship between the order and the cost center.
- The University uses internal orders in order to provide more detailed analysis of expenditure at resource center level. Once again, it is possible to set up internal order groups in order to facilitate reporting and there are no constraints as to the combination of order groups you can create.