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Hazard in the office
1. Hazard in the office
Working With Computers
Poor posture
Excessive duration in a seated position
Incorrect setup of workstation
Glare
Repetitive movements
Adjustable chairs, desks and ergonomic accessories such as document holders are available for staff
to use
Individual staff are responsible for taking breaks and doing stretches
Staff are advised to report any symptoms ASAP
2. Working Environment
Electrical
Poor Housekeeping
Equipment Hazards/ Sharp edges/ Hot surfaces
Trailing Cables
Staff unaware of emergency procedures
Poor ventilation
Temperature variations
Poor lighting
Never use double adapters
Report any damaged power cords or power points
Minimise the use of power boards and extension cables and ensure they are not across walkways. Do
not attach numerous extension cords or power boards together. Ask for more powerpoints to be
installed.
Ensure that floors, walkways, stairs and storage areas are free from obstructions
Check that emergency exits are not blocked
There should be a minimum clearance of 0.9m along walkways to allow for a safe passage in an
emergency (As per the building code )
Ensure that all floor surfaces are properly maintained and, if required, covered with non-slip material
Provide adequate lighting in all areas
Use step stools or step ladders to reach items above shoulder level, Not chairs or tables
Stabilise filing cabinets and bookcases to prevent their falling over
Do not stack files or equipment on top of high cupboards or cabinets
Regularly maintain all equipment to the manufacturers specification
Do not overload bookshelves and store heavy items at a low levels
Provide fans and heaters to employees if the area is not air-conditioned
Wear Suitable clothing for the weather conditions. Light clothing on hot days and warmer clothing
for cold days
Ensure employees are aware of the emergency procedures for their area
Ensure employees receive appropriate training for the tasks they perform
3. Office equipment
Poor ventilation in photcopying areas
Poor Housekeepng
Incorrect height of workbenches
Equipment hazards :- Sharp egdes, moving parts, Heat, Pinch points
Inks and toners
Obtain safety data sheets for inks and toners
Ensure the areas is kept clean and tidy and that cables are kept clear of walkways
Workbenches should be at waist level
Employees must be trained in the operation of equipment
Do not operate equipment such as shredders and laminators with loose clothing or jewellery. People
with long hair must tie it back.
Moving and Handling Items
4. Lifting heavy items
Repetitive lifting
Using incorrect techniques
UNSW Hazardous Manual task procedure provided for all staff
Manual Handling Training for all staff
Rest breaks, exercise, and task rotation
Manual handling aids provided e.g. Trolleys
Early intervention when identified
Communication and Interactions with Staff and Clients
5. Physical /emotional intimidation
Aggression towards staff members
Consultation with staff
Equity unit advice
Storage and filing
Overloading shelves
6. Storing heavy items at high levels
Repetitive actions
Reaching overhead
Moving shelves on compactus
Large or heavy items should be stored at waist level
Frequently handled items should be placed within easy reach. .
Smaller, lightweight and infrequently handled items may be stored in the lower or higher areas of a
storage system.
It should be easy to place items into the storage unit and take them out.
Do not climb shelves
Always use a step stool or ladder to reach items from higher shelves
Do not overload shelves
Take regular breaks if performing repetitive actions
Compactus
Do not overload shelves
Check that aisles are clear when moving compactus shelves
Only move one bay a time
Keep tracks clear of debris
Never place objects on top of the unit
Always place heavy objects on the lower shelves
Ensure objects do not overhang shelves as this will prevent bays from closing