Office safety


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Office safety

  1. 1. Safety & Health in the “Office” Work Environment
  2. 2. Office Employees are part of the site Safety & Health process.
  3. 3. What are some of the hazards we encounter in offices? <ul><li>Ergonomic issues; </li></ul><ul><li>Fire & evacuation; </li></ul><ul><li>Electrical cords & equipment; </li></ul><ul><li>Heat-generating sources; </li></ul><ul><li>Hand & powered tools & equipment; </li></ul><ul><li>Office machines (copiers, paper cutters, shredders, jammed machines); </li></ul><ul><li>Office chemicals; </li></ul><ul><li>Slips, trips, falls; </li></ul><ul><li>Housekeeping; </li></ul><ul><li>Furniture/layout; </li></ul><ul><li>Motor vehicle accidents. </li></ul>
  4. 4. Start your day off safely… Dress for success <ul><li>Wear loose, comfortable clothing to allow free movement of hips & to maintain natural spinal curves. </li></ul><ul><li>Avoid open-toed shoes and sandals, whenever possible. </li></ul><ul><li>Wear comfortable footwear with a low heel to reduce leg and back strain & to help prevent slips and falls. </li></ul>
  5. 5. Slips, Trips & Falls <ul><li>The #1 cause of office employee injuries! </li></ul><ul><ul><li>Level surfaces, </li></ul></ul><ul><ul><li>Elevated surfaces - standing on chairs, falling out of chairs, falling down stairs </li></ul></ul><ul><ul><li>Manufacturing areas, </li></ul></ul><ul><ul><li>Parking lots. </li></ul></ul><ul><li>Awareness. </li></ul><ul><li>Keep aisles clear. </li></ul><ul><li>“ Walk like a duck” on slippery surfaces. </li></ul><ul><li>Use the handrail on stairs. </li></ul><ul><li>Report deficient conditions to Facilities Maintenance. </li></ul><ul><li>Hold onto chair seats/arms when attempting to sit. </li></ul><ul><li>Approved step stools & ladders only. </li></ul><ul><li>“ Sensible shoes.” </li></ul><ul><li>Wipe up spills. </li></ul><ul><li>Walk, don’t run. </li></ul>
  6. 6. Layout: <ul><li>Office areas established with the assistance & approval of the Facilities Maintenance & EHS. </li></ul><ul><li>Emergency exits & passageways established & must be maintained. </li></ul><ul><li>Furniture & equipment arranged, so far as possible, to: </li></ul><ul><ul><li>Avoid chairs and equipment jutting into walkways; Avoid drawers from opening into walkways or doorways; Obstruct the view around corners or partitions. </li></ul></ul>
  7. 7. Lighting: <ul><li>Areas that are not lit adequately, or are lit too much, can cause headache, strain, and fatigue. </li></ul><ul><li>Color plays a big role in eye fatigue. </li></ul><ul><li>Use adjustable task lighting for tasks that require greater illumination. </li></ul><ul><li>Take visual “breaks” every 30 minutes. </li></ul><ul><li>Get regular eye exams…let your eye doc know if you are working at a computer! </li></ul>
  8. 8. “Housekeeping” <ul><li>Storage or placement of objects in aisles, below knee level, or on other “office-type” floor surfaces. </li></ul><ul><li>Overflowing, heavy wastebaskets. </li></ul><ul><li>Dust accumulations. </li></ul><ul><li>Maintaining condition of office equipment and work area. </li></ul><ul><li>Orderly arrangement in all areas, especially storage. </li></ul><ul><li>Storage must be 18” or more below sprinkler heads. </li></ul>
  9. 9. <ul><li>Chairs should remain squarely on the floor. </li></ul><ul><li>Casters on all chairs should be secured and all parts of the chair should be sturdy & should not present a hazard to the user. </li></ul><ul><li>Close drawers when not in use. </li></ul><ul><li>Open drawers slowly and carefully. </li></ul><ul><li>Avoid overloading filing cabinets, and distribute the weight of materials stored in cabinet to avoid tipping. </li></ul><ul><li>Furniture should be selected and maintained without sharp edges, points, or burrs. </li></ul>Furniture Safety:
  10. 10. Good workstation set-up is based on individual needs. <ul><li>But, there are some general principles that can be taken into account… </li></ul><ul><li>Rule #1: If you are uncomfortable, seek assistance! </li></ul>
  11. 11. Considerations in setting up a Computer Work Station <ul><li>How will the computer be used? How long? </li></ul><ul><li>What kind of computer? </li></ul><ul><li>What furniture will be used? </li></ul><ul><li>What chair will be used? </li></ul><ul><li>What can you see? </li></ul><ul><li>Posture! </li></ul><ul><li>Where will the computer be used? </li></ul><ul><li>Breaks </li></ul><ul><li>Ergo. Gizmos </li></ul>
  12. 12. <ul><li>“ Turtleneck”; </li></ul><ul><li>Hungry head; </li></ul><ul><li>Slumped posture; </li></ul><ul><li>Elbows out; </li></ul><ul><li>Reach out of “easy reach” zone; </li></ul><ul><li>Work outside the “comfort zone”; </li></ul><ul><li>Shoulder(s) too high/low; </li></ul><ul><li>Butts up; </li></ul><ul><li>Twisting of neck or back; </li></ul><ul><li>Wrists outside of neutral position; </li></ul><ul><li>Squinted eyes. </li></ul>Ergonomics “Hit List”
  13. 13. Good posture is essential to your health & safety! <ul><li>3 natural curves. </li></ul><ul><li>Seated posture puts lots of strain on your body! </li></ul><ul><li>Exaggerated curves are bad. </li></ul><ul><li>Stretch frequently. </li></ul><ul><li>Maintain or build strength. </li></ul>
  14. 14. Easy Reach <ul><li>Items to think about moving into the “easy reach” zone... </li></ul><ul><ul><li>Keyboard </li></ul></ul><ul><ul><li>Mouse </li></ul></ul><ul><ul><li>Telephone </li></ul></ul><ul><ul><li>Calculator </li></ul></ul>
  15. 15. Chairs: <ul><li>Some adjustments to check out… </li></ul><ul><ul><li>Seat height, depth, angle/tilt, </li></ul></ul><ul><ul><li>Back height, adjustability, and angle/tilt, </li></ul></ul><ul><ul><li>Lumbar support, </li></ul></ul><ul><ul><li>Arm rest height, </li></ul></ul><ul><ul><li>Swivel. </li></ul></ul><ul><li>Another pair of eyes. </li></ul>
  16. 16. Your Health & Safety Requires Stretching/Exercise “Breaks”! <ul><li>Two types: </li></ul><ul><ul><li>Aerobic exercise </li></ul></ul><ul><ul><li>Micro breaks </li></ul></ul><ul><li>Micro Breaks: short breaks to relax, restore, re-nourish, gently stretch. </li></ul>
  17. 17. Material Handling: <ul><li>No lifting over 35 pounds on an occasional basis. </li></ul><ul><ul><li>Obtain assistance through the Facilities Maintenance Dept. </li></ul></ul><ul><li>Avoid lifting objects that are too heavy for you! </li></ul><ul><li>Plan the lift. </li></ul><ul><li>Stand with your feet apart, alongside the object to be lifted. </li></ul><ul><li>Use the “sit down” position, maintaining the natural arch of the spine. </li></ul><ul><li>Tuck your chin. </li></ul><ul><li>Get a good grip on the object. </li></ul><ul><li>Keep the object close. </li></ul><ul><li>Center the weight over your feet. </li></ul><ul><li>Avoid twisting. </li></ul>
  18. 18. Office Equipment Safeguarding <ul><li>Copiers (sorting trays, moving parts). </li></ul><ul><li>Paper Cutter guarding to avoid contact with the cutting blade by the opposing hand (hand holding the paper). </li></ul><ul><li>When cutters are not in use, cutter should be down and the blade secured. </li></ul><ul><li>Storage of letter openers and sharp tools (i.e. Exacto knives, scissors, etc.) should be appropriate to avoid tools rolling and falling off of desk surfaces. </li></ul><ul><li>Use sheaths for knives and razors. </li></ul>
  19. 19. 11% of Injuries = “Struck by or between” <ul><li>Struck by or between what??? </li></ul><ul><ul><li>Doors, </li></ul></ul><ul><ul><li>Office machines & equipment dropped on feet; </li></ul></ul><ul><ul><li>Falling objects (from cabinets & storage locations); </li></ul></ul><ul><ul><li>Copy machines; </li></ul></ul><ul><ul><li>“ Addressing” machines and fans; </li></ul></ul><ul><ul><li>Paper cutters. </li></ul></ul>
  20. 20. In accordance with Lockout/Tagout policy & procedures... <ul><li>Office equipment has the potential to cause harm & is included in the Lockout/ Tagout program. </li></ul><ul><li>In order to clear a jam of electrically-powered office equipment, power must be turned “off” and disconnected from the power supply. </li></ul><ul><li>Copiers that become jammed should be cleared in accordance with manufacturer’s instructions. </li></ul><ul><ul><li>Know the procedures for for safely clearing jams. </li></ul></ul><ul><ul><li>Remain cognizant of areas which may be hot . </li></ul></ul><ul><ul><li>Remember that power is still connected! </li></ul></ul>
  21. 21. Electrical Safety: <ul><li>Shut off electrical equipment not in use! </li></ul><ul><li>Properly equipped with grounding prongs. </li></ul><ul><li>Electrical cords should be visually inspected on a periodic basis to identify frayed and worn cords. </li></ul><ul><li>Maintain electrical cords in areas out of walkways and passageways. </li></ul><ul><li>Avoid extension cords in office areas. </li></ul><ul><li>Surge protectors may not be overloaded and may not be used as an “extension cord” for other office equipment. </li></ul><ul><li>Don’t overload outlets and surge protectors! </li></ul><ul><li>Combustible material, such as paper, may not be stored on or in close proximity to electrical outlets and connections. </li></ul>
  22. 22. Heat Generating Equipment <ul><li>Coffee pot </li></ul><ul><li>Toaster oven </li></ul><ul><li>Microwave </li></ul><ul><li>Mug warmer </li></ul><ul><li>Heaters </li></ul><ul><li>Cooling fans </li></ul><ul><li>Soldering iron </li></ul><ul><li>Heat gun </li></ul><ul><li>Other electrical stuff </li></ul><ul><li>Ensure 18” or more of clearance from other combustibles </li></ul><ul><li>UL listed </li></ul><ul><li>Grounding prongs </li></ul><ul><li>Plug into outlet directly </li></ul><ul><li>Heaters need tip-over protection </li></ul><ul><li>Shut it off! </li></ul>
  23. 23. Chemical Safety <ul><li>What chemicals do we use in the office? </li></ul><ul><li>Read the label & hazard warnings. </li></ul><ul><li>Read the MSDS (Material Safety Data Sheet)…on file in EHS Dept. </li></ul><ul><li>Handle & store the material properly, in accordance with the MSDS. </li></ul>
  24. 24. Report injuries & “near-hits” <ul><li>Learn from near-misses to prevent serious injuries. </li></ul><ul><li>Report injuries to your supervisor and the EHS Manager. </li></ul><ul><li>Primary Goal: Prevent Recurrence! </li></ul>
  25. 25. Emergencies: <ul><li>How do we report emergencies & get assistance? </li></ul><ul><li>What does the alarm sound like? </li></ul><ul><li>What are the primary & secondary exits? </li></ul><ul><li>Where do we meet? </li></ul><ul><li>Who accounts for us? </li></ul><ul><li>How do we report missing persons? </li></ul>
  26. 26. General Office Safety Hazard Control <ul><li>Proper, well-designed layout of office, furniture, equipment, lighting; </li></ul><ul><li>Ergonomic evaluation & correction of workstations; </li></ul><ul><li>Small appliance control ; </li></ul><ul><li>Proper electrical wiring & properly grounded electrical service; </li></ul>
  27. 27. General Hazard Control - continued <ul><li>Proper materials handling & storage areas; </li></ul><ul><li>Maintenance of walking surfaces; </li></ul><ul><li>Emergency planning; </li></ul><ul><li>Maintenance of fire prevention & control program; </li></ul><ul><li>Contractor & visitor safety rules. </li></ul>