Comprehensive Cost Management with WorkEngine    Theres More to PPM than Just a Schedule                                  ...
AgendaIntroductionBackground“Why” Cost Management is importantFeatures requiredKey TakeawaysQ&A
Business Challenges portfolio management can solve      How do we prioritize initiatives across the organization?      W...
Typical EnvironmentTo properly control and manage this environment:– There must be a total inventory of projects, operatio...
Project, Program, Portfolio Management       Portfolio   Alignment with                                                   ...
Why is Cost Management Important? You can have great “schedule management” but fail to meet cost goals Capital/Expense is ...
Key Features-PPM Cost Management   Handle multiple Cost Types:   –   Budget   –   Actuals   –   Forecast   –   Resource Pl...
Key Features-PPM Cost Management   Costs must be “time-phased”   Different Cost Types will have different “time-phasing”  ...
Key Features-PPM Cost Management   Support Budgeting/Cost Tracking by   Division/Department   Allow Scenario Evaluation   ...
Cost Categories
Cost Types
Basic Cost Types
WorkEngine Cost Management
Entering a Budget
Support Mulipe Departments
Agenda
Viewing/Analysis/Reporting      Compare Cost Types
Viewing/Analysis/Reporting      Compare Cost Types
Viewing/Analysis/Reporting
Evaluate Alternative Scenarios
Comprehensive PPM CapabilitiesPortfolio Management                           Time Management                       Busines...
Key Takeaways
Key TakeawaysWorkEngine Enterprise offersComprehensive Cost/FinancialManagement on Microsoft’s SharePointplatform Lower s...
Get Project Publisherwww.projectpublisher.comPromo Code: readytorock          Rich Murphy      rmurphy@epmlive.com        ...
Rich Murphyrmurphy@epmlive.com561-310-7279
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Cost management webinar july 28 2011

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Cost management webinar july 28 2011

  1. 1. Comprehensive Cost Management with WorkEngine Theres More to PPM than Just a Schedule Rich MurphyWebinar rmurphy@epmlive.com7/28/2011 561-310-7279
  2. 2. AgendaIntroductionBackground“Why” Cost Management is importantFeatures requiredKey TakeawaysQ&A
  3. 3. Business Challenges portfolio management can solve  How do we prioritize initiatives across the organization?  What is the status of our top five initiatives?  Do we have the right people working on the right projects?  Are we leveraging knowledge and best practices?  Do we have the skills and capacity within our organization to achieve our long term goals?  Can we still meet financial goals when things go wrong? Serious Portfolio Management is about helping to manage the future not simply accounting for the past
  4. 4. Typical EnvironmentTo properly control and manage this environment:– There must be a total inventory of projects, operations, initiatives– Can’t just manage “projects”– Management must prioritize all efforts relative to “business objectives”– Decisions are based on budgets and resource capacity– Accurate tracking of actual costs against budgets and resource plans is required
  5. 5. Project, Program, Portfolio Management Portfolio Alignment with Investment & Mgmt. Objectives Prioritization Decisions Collaboration Program Program Integrated & Project Mgmt. Delivery Dependencies Consistent, Repeatable Project Delivery Mgmt. People, Process & Technology
  6. 6. Why is Cost Management Important? You can have great “schedule management” but fail to meet cost goals Capital/Expense is becoming more important Projects have Budgets long before task schedules “Resource Management” (and therefore cost management) is the real problem for most matrix organizations Simple Test for CXOs: – How do you get data on the organization’s finances? – How do you get data about your staff? – How do you get information on “projects”, like: • what’s “late”? • what’s going to be over budget? (before it actually is) • who’s available to work on a new project? Survey says: “I call the person I think knows the answer” (80 of 100 respondents)
  7. 7. Key Features-PPM Cost Management Handle multiple Cost Types: – Budget – Actuals – Forecast – Resource Plans – Benefits Compatible with Corporate Accounting Structure (Cost Categories) – Labor – Hardware – Software – Overhead – Contingency Differentiate Capital/Expense
  8. 8. Key Features-PPM Cost Management Costs must be “time-phased” Different Cost Types will have different “time-phasing” – Preliminary Budget - Quarterly/Annual – Approved Budget – Calendar/Fiscal (4/4/5) Months – Actuals from GL – Months – Actuals from timesheets – Weekly – Forecast - Months – Benefits - Annual Compatible with Corporate Accounting Structure (Cost Categories) – Labor – Hardware – Software – Overhead – Contingency Handle rating of man-hours to $
  9. 9. Key Features-PPM Cost Management Support Budgeting/Cost Tracking by Division/Department Allow Scenario Evaluation Integrate with Existing Systems – Accounting – HR – Project Scheduling System – Office Comprehensive Viewing/Reporting Most Important: Easy to use, based on current technology
  10. 10. Cost Categories
  11. 11. Cost Types
  12. 12. Basic Cost Types
  13. 13. WorkEngine Cost Management
  14. 14. Entering a Budget
  15. 15. Support Mulipe Departments
  16. 16. Agenda
  17. 17. Viewing/Analysis/Reporting Compare Cost Types
  18. 18. Viewing/Analysis/Reporting Compare Cost Types
  19. 19. Viewing/Analysis/Reporting
  20. 20. Evaluate Alternative Scenarios
  21. 21. Comprehensive PPM CapabilitiesPortfolio Management Time Management Business Intelligence Resource Management Cost Management Work Management
  22. 22. Key Takeaways
  23. 23. Key TakeawaysWorkEngine Enterprise offersComprehensive Cost/FinancialManagement on Microsoft’s SharePointplatform Lower s/w cost Lower Implementation time/cost Tight integration with Microsoft Project/Office Requires only SharePoint Foundation Pre-built Enterprise Templates to get you in production quickly Can be integrated with existing financial systems
  24. 24. Get Project Publisherwww.projectpublisher.comPromo Code: readytorock Rich Murphy rmurphy@epmlive.com 561-310-7259
  25. 25. Rich Murphyrmurphy@epmlive.com561-310-7279

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