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Going Paperless: Using iBooks in Faculty Development Workshops

Due to the high-rate of iPad deployment with the University of Ottawa Department of Family Medicine (DFM), the DFM Faculty Development team identified the Essential Teaching Skills (ETS) program as an opportunity to replace the paper-based participant guides with eBook for iPad and electronic PDF participant guides that provide appealing content to support workshop delivery. With Apple iBooks Author software, the creation of eBook participant guides in both eBook for iPad and PDF formats can be achieved with less effort as compared to traditional paper-based participant guides. The challenges that had to be overcome in this project related to: (1) file size of the eBook for iPad due to video content, (2) eBook distribution, (3) Apple introducing a new version of iBooks and iBooks Author two days before deployment, and (4) physician training on how to use the iBooks app. Initial reaction to the eBook has been highly favourable. The eBook supports a shift to more economical, interactive teaching materials in a community with a high-rate of iPad use.

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Going Paperless: Using iBooks in Faculty Development Workshops

  1. 1. Going Paperless: Using iBooks in Faculty Development Workshops Rebecca J. Hogue, Madeleine Montpetit, Colla J. MacDonald Twitter: @rjhogue Email:
  2. 2. Rebecca J. Hogue • PhD Candidate, University of Ottawa • Faculty of Education • Thesis project in the Department of Family Medicine: “Teaching Family Medicine Preceptor to use Tablet Computers: A Educational Design Research Study” • Specialize in mobile learning, eLearning, and creating educational programs to support technology adoption @rjhogue
  3. 3. Introduction Context: – uOttawa Department of Family Medicine, » Approx 250 preceptors in academic teaching clinics and community-based clinics – Needs: » Physicians didn‟t want paper-based resources » Electronic resources with active hyperlinks – Opportunities: » Large adoption of iPads in user base (TOH) » Free iBooks Author software Rebecca J. Hogue, PhD Candidate, @rjhogue
  4. 4. Study Purpose • Validate the feasibility of using iBooks Author to generate PDF and eBook guides • Terminology note: – iBooks Author – application on a MAC – iBooks App – application on the iPad (and now Mac) to read eBooks – eBook for iPad – special type of eBook for viewing in the iBooks apps Rebecca J. Hogue, PhD Candidate, @rjhogue
  5. 5. Research Questions 1. Can an electronic resource (e.g. participant guide) be created using the iBooks Author Software in a cost effective manner? 2. Can the participants guides be effectively distributed to workshop participants? 3. How satisfied are the workshop participants with the participant guides? Rebecca J. Hogue, PhD Candidate, @rjhogue
  6. 6. Educational Intervention • Essential Teaching Skills 2: Supporting Learners in Difficulty – F2F 4-hour workshop • Two versions of participants guides were created: – eBooks for iPad – PDF for any other device Note: eBook now available in the iBookstore (search for “essential teaching skills” Rebecca J. Hogue, PhD Candidate, @rjhogue
  7. 7. eBook Features Ability to highlight and take notes Change font size, view in portrait or landscape Integrated video clips and hyperlinks Rebecca J. Hogue, PhD Candidate, @rjhogue
  8. 8. Design and Development Process 1 • Iterative cycles of writing and reviewing using Microsoft Word and Microsoft PowerPoint 2 • Review and approve final content of participant guide in Microsoft Word and Microsoft PowerPoint 3 4 5 6 • Build the eBook in iBooks Author • Export the eBook as an eBook and again as a PDF • Create ‘how to use iBooks’ screencasts (e.g. • Build a website for distributing the guides (e.g. Rebecca J. Hogue, PhD Candidate, @rjhogue
  9. 9. Guiding Design Principles 1. Keep it simple (don‟t add features that increase cost or file size) 2. Use same media and images on PPT and participant guide 3. Use active hyperlinks to external resources 4. Consider whether content can be made local (embedded) 5. Be aware of copyrighted material Rebecca J. Hogue, PhD Candidate, @rjhogue
  10. 10. Lessons Learned In Development • It is faster to use iBooks Author software as compared to Microsoft Word • The file size of the iBooks Author source file and the eBook file can grow very quickly • Major Apple announcements can cause problems • Distribution of the eBook version using a website posed challenges – Not enough notice (1 week, not 48-hours) – iBooks app version issues - Not knowing Apple IDs Rebecca J. Hogue, PhD Candidate, @rjhogue
  11. 11. Workshop Facilitator Evaluations Rebecca J. Hogue, PhD Candidate, @rjhogue
  12. 12. Workshop Participants Active hyperlinks to resources Rebecca J. Hogue, PhD Candidate, @rjhogue
  13. 13. Issues Identified in Evaluations • Inability to load eBook for iPad (issues with versions of iBooks) • Difficulty navigating • Comments about inability to annotate • Facilitators were concerned about having to teach iBooks Rebecca J. Hogue, PhD Candidate, @rjhogue
  14. 14. Discussion • Positives: – Participants liked the electronic format – Ease-of-use scores were higher for electronic versions than overall likely due to hyperlinks • Challenges: – Distribution of the eBooks – Novice user-base not doing the tutorials Rebecca J. Hogue, PhD Candidate, @rjhogue
  15. 15. Limitations / Future Research • Limitations: – iBooks Author requires Mac with Lion OS • Future research: – 3-month feedback from participants – Implementing eBooks across all ETS workshops • Latest Apple announcement: eBooks for iPad can be accessed on a Mac Rebecca J. Hogue, PhD Candidate, @rjhogue
  16. 16. Tools • • • • • • iBooks Author (free from Apple Inc.) Computer with Apple OS 10.7.4 or higher (Lion) eBook requires iPad 2 or newer PDF reader on any computer or tablet Screencast-o-matic ($15/year) Reflector ($10) to record „how-to‟ screencasts Rebecca J. Hogue, PhD Candidate, @rjhogue
  17. 17. Conclusion – Practical Tips • Fully develop content using common tools • Keep your content simple • Give participants enough time (>1 week) to install the guides in advance of the workshop • Provide „how to hands-on‟ tutorials • If feasible, use the iBookstore • Be aware of Apple announcements Rebecca J. Hogue, PhD Candidate, @rjhogue
  18. 18. Thank-You Questions? Rebecca J. Hogue Twitter: @rjhogue Email: