1. Agenda
 Introduction to Core HR
 Functional structuring
 Utilities

2. Introduction to core HR

3. What is HR
 A panel that deals with several processes involved
in smooth running of an organization.
 A company’s deployable assets in terms of
manpower.
 The system used for administering transactions
such as hiring, maintaining records of employees
etc.,

4. What is HR
 The HR function is still to a large degree
administrative and common to all organizations.
 The HR function consists of tracking innumerable
data points on each employee, from personal
histories to financial records

5. Several Functions
 Employee Recruitment
 Organizational Learning and Development
 Employee Recognition
 Performance Management
 Employee Events
 Workforce Planning
 Employee Relations and Communications
 Payroll
 Classification and Compensation

6. Employment
 Recruitment
 Selection
 Testing
 Orientation

7. Training and development
 Devising programs:
 Hourly Workers
 Managerial Staff
 Primary/advanced skills training
 Promoting diversity

8. Talent Management cycle

9. Compensation
 Incentive pay plans
 Job analysis
 Job evaluations
 Wage surveys
 Performance reviews

10. Payroll
 Ensuring that deserved salary is being paid to the
right employee
 Maintaining records of the employees and their
payments effectively

11. On the whole…..

12. Why ERP
 To reduce the manual workload of these
administrative activities
 To Electronically automate many of these
processes

13. How is ERP implemented on
the basic idea of HR

14. Implementation Equivalence
 Organizational features and classifications by Core HR
 Recruiting People by Irecruitment
 Training by OLM (Oracle Learning Management)
 Assessments and Compensation by PMS (Performance
Management System)
 Salaries and investments on employees by Payroll

15. Broad classification of
HRMS

16. Developed around four principal areas of HR
functionalities:
 Payroll
 Time and labour management
 Benefits administration and
 HR management.

17. Payroll
 Automates the pay process by gathering data of the
employees
 The payroll module sends accounting information to
the general ledger for posting subsequent to a pay
cycle.

18. Time and Labour management
 Applies new technology and methods to cost
effectively gather and evaluate employee
information
 Key ingredient to establish organizational cost
accounting capabilities

19. Benefit administration
 Permits HR professionals to easily administer and
track employee participation in benefits programs
 Helps the HR people to find out employee
performance in various activities needed to assess
him

20. HR management
 Component covering all other HR aspects from
application to retirement
 Organisations have developed human resourse
management information system which supports
recruitment,selection,hiring,job placement,
performance appraisals,employee benefit analysis,
training development, health, safety and security.

21. Technical Implementation Procedure

22. Oracle E Business Suite

23. Responsibility
 The system administrator should be someone from
within the user group who knows how the system
has been defined and can act as the first level of
support for the application users.
 The system administrator role is clearly defined with
a specific set of practical tasks to be carried out.

24. Tasks
 Imposing limits on what users can
access through their assigned powers
and securities.
 Defining user profiles etc.,

25. SYSTEM ADMINISTRATOR
Define the responsibility:
Navigation: System administrator  security  Resp  Define

26. USER
 Person who takes hold of the
important activities like organisational
decision making.
 Responsible for crucial planning of the
important aspects

27. Tasks
 Deciding organization location
 Hierarchies
 Payroll determination
 Business logic implementation

28. SYSTEM ADMINISTRATOR
Define the USER:
Navigation: System administrator  security  USER  Define

29. Summary

30. Flex Fields

31. Agenda..
 What is flexfield
 Why flexfields
 Types of flexfields
 What is KFF
 Creation of KFF

32. A Flexfield is…
 Made up of subfields(Segments)
 Flexible data field
 Intelligent fields

33. Flexfields are used to…
 Have intelligent fields
 Validate the values
 Capture additional information
 Customize data fields
 Query intelligent fields

34. Types of Flexfields…
 Key Flexfields
 Descriptive Flexfields

35. Key Flexfield is…
 Intelligent primary key
 Stores information as codes
 Consists of
 Structure
 Segments
 Values
 Valueset

36. KFF Structures in Oracle HRMS
 Job
 Position
 Grade
 Personal Analysis
 Competency
 People group
 Bank details
 Cost Allocation

37. Key Flex Fields
Creating Flexfield
Navigation: Sys Admin.ApplicationFlexfieldKey

38. Segments summary:
Sys Admin.ApplicationFlexfieldKeySegments
Key Flex Fields

39. Admin.ApplicationFlexfieldKeySegmentsValueset
Key Flex Fields
Defining valueset:

40. Compiling KFF:
Key Flex Fields
Sys Admin.ApplicationFlexfieldKeyCompile

41. Assigning Values:
Key Flex Fields
Sys Admin.ApplicationFlexfieldKeyValues

42. Summary

43. Work Structures

44. Agenda
 Creating Location.
 Creating Organization.
 Setting Profiles.
 Creating Organization Hierarchy.

45. Creating Location
HRMSWork StructuresLocation

46. Creating Location
HRMSWork StructuresLocation

47. Creating Organization
HRMSWork StrusturtesOrganization

48. Creating Organization
HRMSWork StrusturtesOrganization

49. Linking of Flex Fields
HRMSWork StrusturtesOrganization

50. Setting Profiles
 Hr%security%
 Hr%user%
 Hr%Business%

51. Setting Profiles
Sys AdminProfilesSystem

52. Organization Hierarchy
HRMSWork StructuresOrganizationHierarchy

53. Organization Diagrammer
HRMSWork StructuresOrganizationDiagrammer

54. Organization Chart
HRMSWork StructuresOrganizationDiagrammer

55. Summary

56. People Enter & Maintain

57. Agenda
Enter the people(complete) information as employees,
applicants.
 Maintain all the details of the people like address,passport
information,etc.,
 Update the existing information of the people.
 Also maintain the details of Ex-Employees.

58. People Enter & Maintain
HRMSPEOPLE ENTER & MAINTAIN

59. People Enter & Maintain
HRMSPEOPLE ENTER & MAINTAINASSIGNMENT

60. People Enter & Maintain
HRMSPEOPLE ENTER & MAINTAINASSIGNMENTSALARY

61. People Enter & Maintain
HRMSPEOPLE ENTER & MAINTAINASSIGNMENTOTHERS

62. People Enter & Maintain
HRMSPEOPLE ENTER & MAINTAINASSIGNMENTSPECIAL INFO

63. People Enter & Maintain
HRMSPEOPLE ENTER & MAINTAINOTHERS

64. Summary

65. Descriptive Flex Fields

66. Agenda
 What are DFFs
 Why DFFs
 How to create them

67. Introduction
 A descriptive flexfield gives us room to expand our
forms, since Oracle Applications cannot predict all
the possible information we may want to track.
 An organization can use descriptive flexfields to
capture additional information that is important and
unique to your business.

68. Terms and Concepts
 Structure
 Segment
 Value
 Validation (Validate)
 Value set

69. Structure
 A structure is a particular arrangement of
flexfield segments.
 A Descriptive flexfield can have more than one
structure.

70. Segment
 A segment is a sub-field within a flexfield.
 Appearance and meaning of individual segment
is defined when customizing a flexfield.
 A segment is represented by a single column in
a table.

71. Value,Validation and ValueSet
 The Flexfield validates each segment
against a set of valid values (a value set)
that are usually predefined.
 ‘To validate a segment’ means that the
flexfield compares the value a user
enters in the segment against the value
in the value set for that segment.

72. Example

73. Some DFFs
 Additional Personal Details
 Add’l Org. Unit Details
 Additional Position Details
 Additional Evaluation Details
 Additional Vacancy Details
 Additional Application Details
 Additional Objective Details
 Additional Absence Details
 Additional Appraisal Details

74. Steps to implement DFFs:
 Define Descriptive Flexfield Segments
 Define Flexfield Segment Values
 Freeze and Compile Descriptive Flexfield
Structure

75. DFF
Application Developer>Flexfield>Descriptive > Segments

76. DFF
Give the required DFF title in the title field

77. Creation Of Additional Personal
Details
 Search for “Additional Personal Details“ in the
Flexfield Title .(Do F11 and then write “Additional
Personal Details“ in in the Flexfield Title and then
press ( Ctrl + F11) ).You will get list of all the
structure defined.
 Uncheck the Freeze Flexfield Definition checkbox.
 Create a new structure for your flexfield by inserting
a row. (Goto File > New )

78.  Create a new record for your context and enter
Code Name for it. You can also enter the
description for this context .
 If the enabled check box is not checked then your
context will not be visible in APPS .
 Go to Segments to define segments .Similarly you
can define Value Sets and Values for it too .

79. DFF
Add segments, value sets and values

80. Once the design is complete ,save and check the Freeze
Flexfield Definition Checkbox and compile .
DFF

81. DFF
We can check the dff we have created in
people enter and maintain window

82. DFF
This is how DFFs would appear in the people
screen

83. Summary

84. EXTRA INFORMATION TYPE

85.  What are EITsWhat are EITs
 Why EITsWhy EITs
 How to create itHow to create it
AgendaAgenda

86. Introduction to EIT
 EIT’S are used to capture the extra information that
is not present in the seeded menu

87. Creation Of EIT
 Search for Extra Person Information in the Title You
will get list of all the structure defined.

88. The various EIT Tables defined in
Oracle HRMS
 HR_Location_Info_Types
 Per_Job_Info_Types
 Per_Position_Info_Types
 Per_People_Info_Types
 Per_Assignment_Info_Types
 Per_Prev_Job_Info_Types
 Per_Contact_Info_Types

89. System Admin->Flexfield->Descriptive -> Segments
EXTRA INFORMATION TYPE

90. EXTRA INFORMATION TYPE
System Admin->Flexfield->Descriptive -> Segments

91. DEFINING SEGMENTSDEFINING SEGMENTS
EXTRA INFORMATION TYPE

92. EXTRA INFORMATION TYPE
HRMSVIEWSUBMIT AND
REQUEST

93. DECLARING PARAMETERSDECLARING PARAMETERS
EXTRA INFORMATION TYPE

94. EXTRA INFORMATION TYPE
HRMSSECURITYINFORMATION TYPES SECURITY

95. EXTRA INFORMATION TYPE
 EIT's can be attached to People, Assignment,job,
Position, Location and Organization
 The EIT forms do not have start and end dates. If
you want to create dated information,then you
would have to use two of the EIT flexfield attributes
to store this information.

96. EXTRA INFORMATION TYPE
HRMSPEOPLEENTER AND MAINTAIN

97. EXTRA INFORMATION TYPE
HRMSPEOPLE OTHERS  EXTRA INFORMATION

98. EXTRA INFORMATION TYPE
 That is how EITs are supposed to be maintained for
the sake of any sort of information that needed to
be stored regarding that employee.

99. Summary

100. Recruitment through Core HR

101. Recruitment in Core HR
 Recruitment is the process of selecting a suitable
candidate for a job type within the organization or
hiring from an external source.
 This deals with the creation of vacancy, short
listing suitable candidates ,capturing their personal
and professional information, selecting the
appropriate candidate.

102. Recruitment Activities by HR
 Identify the gap w.r.t skill set
training required or
hire employees
 Identify the recruitment activity
 Number of employees required
 Duration of the recruitment activity
 Release offer
 Allocate the Assignments

103. Recruitment in Core HR

104. Recruitment in Core HR
 Create Vacancy
Navigation: Hrms Responsibility - > Recruitment - >
Requisition and Vacancy

105. Recruitment in Core HR
 Create Recruitment Activity
Navigation:Hrms Responsibility - > Recruitment
- >Recruitment Activity

106. Recruitment in Core HR
 Create Applicant
Navigation: Hrms Responsibility - >Recruitment
->Applicant Quick Entry

107. Recruitment in Core HR
 Plan interview cycle for Applicant
i) Plan and manage selection stages
ii) Update interview status
Navigation: Oracle HRMS - > People - > Enter and maintain
- >Others-> Application - > Interview

108. Recruitment in Core HR
 Mass Applicants update
Navigation: Oracle HRMS - > Recruitment - > Mass
Applicant update

109. Recruitment in Core HR
 Hire the Applicant
Navigation: Oracle HRMS - > People - > Enter and maintain - >
 An applicant can be changed to employee only after the hire
date.

110. Recruitment in Core HR
 Navigation: Oracle HRMS - > People - > Enter and
maintain

111. Recruitment in Core HR
 Terminate Application
Navigation: Oracle HRMS - > People -> Enter and
Maintain- > Others->End Application

112. Recruitment in Core HR
 Navigation: Oracle HRMS - > View -> Vacancies

113. Recruitment in Core HR
 To See Requisition Summary Report
Navigation: Oracle HRMS - > Processes And Reports -> Submit a
New Request-> View Output

114. Summary
 Set up of user and responsibility
 Creation of location and organization
 Enter and maintain of people
 Creation of KFF,DFF,EIT,SIT
 Recruitment through Core HR

115. Queries?

116. Thank you