1. Implementation Plan (IP)
Adjustments for the Contract Periods
2013 - 2014 & 2014 - 2015
Tiffiany Aholou, PhD &
Marcus Bouligny
Georgia State University
Alcohol Prevention Program
CITF Coaching Team
Requirements and
Do-It-Yourself Instructions

2. This video slide set will…
Introduce and demonstrate how to make newly
required do-it-your self changes to
Implementation Plans including:
1. Addition of tracking and monitoring elements
to your existing Implementation Plan
2. Realignment of your 2013 - 2014
Implementation Plan
3. Adjustment to your implementation plan
covering 2014 - 2015
All documents are available at www.ga-
sps.org

3. Parts 1 - 3
Part 1 - Adjustments to your Implementation Plan so it can
be used as progress monitoring and tracking tool
Making your Implementation Plan a tracking tool will help
you keep track of your progress, stay on schedule, and
identify challenges more easily.
Part 2. - Realignment of your Implementation Plan to reflect
current time and activities
Realignment will help to ensure that your Implementation
Plan is current, and will serve as a baseline for your
upcoming 2014 - 2015 IP. In this process, you will update
your schedule and activities.
Part 3. - Extend your Detailed Action Plans to reflect contract
year 2014 - 2015, if necessary, adding or adjusting your
PMP
OPSP and your support team will need to see how you will
continue your strategies, make changes, or incorporate new
implementation activities.

4. Condition:
DAP Tracking Adjustments
Making the existing IP - DAP as a tool
to be used for tracking and
documenting progress, completion, and
challenges
Action:
•On DAP, remove cost column and
replace with completion date.
•Add the Word setting to Setting (see
Setting / Location).
In order to prepare the 2014-2015 IP, it is important to complete all of the steps above for each Strategy DAP.
See the Modified EXAMPLE DAP for additional guidance
Part 1: Adding tracking and
monitoring elements to the current
2013 - 2014 implementation plan

5. Part 1: Adding tracking and monitoring
elements to the current implementation plan
Instructions to making changes to
your Implementation Plan:
For 2013-2014 – Adjust the current IP to include the steps below:
1. In Column E – change to Setting / Location
2. In Column G – add ‘Projected’ to Start Date
3. In Column H – add ‘Projected’ to End Date
4. In Column I – remove Cost column; change this column to ‘Actual
Start Date’ > Highlight Column I – On Toolbar, > Reformat
from Currency to Date
5. In Column J – add ‘Actual End Date’
6. In Column K – add a Comment Column > Be sure to Wrap Text
Use this column to note challenges and concerns ONLY [see TA note for more
info]
7. In Column L – add Status [see TA note for status codes/colors and
instruction]
8. Starting at Column A through Column L, highlight rows 1-100 > under
Borders, Select All Borders to show gridlines and cells in the new columns
9. After adding the columns, Copy and Paste the columns from the IP SAMPLE
to access the TA notes
Please note: In order to prepare the 2014-2015 IP,
it is important to complete all of the steps above
for each Strategy DAP. See the Modified EXAMPLE
DAP for additional guidance

6. Condition:
If your current Detailed Action Plan does
not reflect the current timeline or
activities, then you must adjust timeline,
add and/or remove activities to update
and reflect current operations.
Action:
Review existing DAP for 2013 - 2014; if
there are start and completion dates, or
activities that require adjustment, make
your adjustments. The entire 2013 -
2014 PMP and DAP should accurately
reflect current operations.
Part 2: Realignment of your
2013 - 2014 Implementation
Plan

7. Part 2: Realignment of your 2013 - 2014
Implementation Plan
Instructions to making changes to
your Implementation Plan:
For 2013-2014 – Adjust the current IP to include the steps below:
1. Review your PMP and DAP and make any adjustments to your,
activities to time line to bring it current.
Please note: In order to prepare the 2014-2015 IP,
it is important to complete all of the steps above
for each Strategy DAP. See the Modified EXAMPLE
DAP for additional guidance.

8. Part 3: Extend the IP DAP & PMP to
cover the 2014 - 2015 contract year
for existing and new strategies.
Conditions:
1. 2013 - 2014 Strategies should continue or repeat, unless a strategy change has been
approved by the RPS.
• Providers will need to submit argument for changing or dropping a strategy.
• If new strategy is approved, a new PMP and DAP will need to be developed, for 2014
- 2015. Please do not erase the dropped strategy, just indicate that it’s a dropped
strategy on the PMP and DAP.
• Possible acceptable reasons for dropping or switching a strategy are the following:
A. The Strategy has proved to be a poor conceptual fit (selected strategy will not
successfully impact IV or CF).
B. The strategy has been proven to be a poor practical fit (community does not like it;
no stakeholder support towards any progress; logistically not feasible; proven as
too costly).
2. Newly adjusted IP should be submitted to RPS for review and approval by Aug 5,
2014.
3. If new new strategy is introduced to replace a current strategy that has been
completed, or strategy is being dropped, then new PMP and DAP needs to be
developed.

9. Part 3: Extend the DAP to cover activities of the
2014 - 2015 contract year for existing strategies
Do-It-Your self instructions
Instructions to making changes to
your Implementation Plan:
For 2014-2015 – Adjust the current IP to include the steps below:
1. On the bottom of the worksheet, add 3 new worksheets
by clicking the plus ( + ) sign.
2. In the new worksheets, use Format Painter (paint brush
icon on Toolbar), a copy/paste feature used to maintain
the formatting features.
3. With the cells still highlighted, use Ctrl+C (or Copy)
4. Repeat these steps for each DAP
5. For the 2014-2015 IP, only rollover activities that are
‘Ongoing’ or ‘New ‘for the new fiscal year 2014 - 2015.
6. OPTIONAL – If the Milestone At-a-Glance tab was useful,
add another Tab > use Format Painter to format, copy
and paste the clean worksheet from the SAMPLE