WBG - Mapping the Stakeholders

1. Meeting of Pacific
Public Accounts Committees
WORLD BANK GROUP
GLOBAL GOVERNANCE PRACTICE
M A P P I N G T H E S T A K E H O L D E R S

2. Why
Define
PAC
Processes?
• Provide the minimum standards for
achieving Committee objectives
• Encourage adherence to agreed timelines
• Provide standard templates for core
documentation

3. Sequencing
of
Business
Processes
3
1.
Work
planning
2.
Prepara?on
for
inquiry
3.
Conduct
of
hearings
4.
ADer
mee?ngs

4. Work
Planning
4
4
1.
Work
planning
2.Prepara?on
for
inquiry
3.
Conduct
of
hearings
4.
ADer
mee?ngs
Ø Secretariat
iden-fy
all
outstanding
AGP
reports
Ø Secretariat
liaise
with
AGP
to
iden-fy
reports
to
be
published
in
next
12
months
Ø Secretariat
liaise
with
AGP
to
iden-fy
key
areas
of
concern
in
outstanding
reports,
including
systemic
failings
across
reports
Ø Secretariat
make
recommenda-ons
for
AGP
reports
to
focus
on
Ø Chair
convenes
PAC
in
private:
• Members
iden-fy
addi-onal
possible
VFM
or
performance
inquiries
• Members
agree
a
forecast
of
inquiries
• Secretariat
publishes
calendar
of
inquiries

5. Prepara?on
for
Inquiry
5
5
1.
Work
planning
2.Prepara?on
for
inquiry
3.
Conduct
of
hearings
4.
ADer
mee?ngs
a. Secretariat
prepare
a
list
of
possible
witnesses
b. Chair
agrees
provisional
list
of
witnesses
c. Secretariat
call
for
submission
of
wriKen
evidence
from
poten-al
witnesses
and
also
issues
a
general
invita-on
d. Secretariat
siL
evidence
and
make
recommenda-ons
for
witness
amendments
e. Secretariat
makes
recommenda-ons
for
schedule
of
hearings
f. Chair
agrees
final
list
of
witnesses
and
schedule
of
hearings
g. Secretariat
requests
wriKen
and
oral
briefing
from
AGP
on
key
issues
h. Secretariat
briefs
auditee
on
key
issues
and
requests
further
wriKen
briefing
i. ALer
receipt
of
g
and
h,
Secretariat
prepares
briefing
paper
for
Members
with
possible
ini-al
lines
of
ques-oning
j. Secretariat
prepares
draL
mee-ng
no-ce
for
each
mee-ng
including
proposed
-mings
for
each
witness
or
group
of
witnesses
k. Chair
approves
mee-ng
no-ce
l. Secretariat
issue
mee-ng
no-ce
m. Members
receive
briefing
paper

6. Conduct
of
Hearings
6
6
6
1.
Work
planning
2.Prepara?on
for
inquiry
3.
Conduct
of
hearings
4.
ADer
mee?ngs
a. PAC
convene
in
private
for
20
minutes:
i. discuss
briefly
the
aim
of
each
witness
examina-on
ii. allocate
ques-ons
b. The
Chair
opens
mee-ng
in
public
(or
to
witnesses)
i. First
group
of
witnesses
are
invited
to
take
their
places
–
maximum
of
five
witnesses
per
organisa-on
at
any
one
hearing
ii. Chair
gives
brief
introduc-on
iii. AGP
make
very
brief
statement
on
key
issues
iden-fied
iv. Each
ques-on,
as
allocated,
is
put
to
witnesses
v. Witnesses
respond
vi. Supplementary
ques-ons
are
put
to
witnesses
vii. Process
at
iv
–
vi
con-nues
un-l
end
of
-me
allocated
to
first
group
viii. Process
at
i
–
vii
con-nues
un-l
all
witnesses
have
been
heard
or
no
-me
leL
c.
PAC
reconvene
in
private:
i. Consider
key
findings
ii. Consider
of
witnesses
need
to
be
recalled
or
other
witnesses
added
to
list
iii. Consider
if
further
wriKen
evidence
should
be
called
for

7.
ADer
Mee?ngs
–
PAC
mee?ngs
7
7
7
1.
Work
planning
2.Prepara?on
for
inquiry
3.
Conduct
of
hearings
4.
ADer
mee?ngs
a. ALer
each
individual
PAC
mee-ng
(including
planning
mee-ngs):
i. Secretariat
prepare
Record
of
Decisions
ii. Secretariat
archive
audio
recording
of
mee-ng
in
digital
format
iii. Chair
approves
Record
of
Decisions
iv. Secretariat
publish
Record
of
Decisions
to
all
Members,
AGP
and
on
web
site
–
for
hearings,
copies
are
also
sent
to
all
witnesses

8.
ADer
Mee?ngs
–
Inquiries
8
8
8
8
1.
Work
planning
2.Prepara?on
for
inquiry
3.
Conduct
of
hearings
4.
ADer
mee?ngs
b. ALer
each
inquiry
has
concluded:
i. Secretariat
prepare
draL
report
based
on
evidence
and
Record
of
Decisions
ii. Chair
convenes
PAC
in
private
to
consider
draL
report
and
give
Order
to
be
Printed
with
any
amendments
agreed
iii. Secretariat
table
report
and
immediately
publish
on
web
site
with
copies
to
all
Members,
AGP
and
witnesses
iv. Chair
writes
to
relevant
Principal
Accoun-ng
Officer
to
request
a
response
within
-me
period
agreed
by
the
Na-onal
Assembly
v. Secretariat
publish
Government
response
when
received
vi. Secretariat
request
AGP
to
provide
comments
on
response
vii. PAC
meet
to
consider
Government
response

9.
ADer
Mee?ngs
–
Follow-­‐up
9
9
9
9
9
1.
Work
planning
2.Prepara?on
for
inquiry
3.
Conduct
of
hearings
4.
ADer
mee?ngs
c.
Follow-­‐up
repor-ng:
i. Secretariat
request
Principal
Accoun-ng
Officer
to
provide
a
report
on
ac-ons
taken
ii. Secretariat
draL
follow-­‐up
report
prepared
for
PAC
with
recommenda-ons
as
to
whether
there
should
be
a
further
hearing
iii. Chair
convenes
PAC
in
private
to
consider
follow-­‐up
report
and
if
any
further
hearings
are
needed
iv. Secretariat
table
follow-­‐up
report
aLer
Order
to
be
Printed
has
been
agreed
and
immediately
publish
on
web
site
with
copies
to
all
Members,
AGP
and
Principal
Accoun-ng
Officer
v. AGP
is
requested
to
comment
on
further
ac-on
on
recommenda-ons
in
each
subsequent
audit
report