With the latest trend, project management will play a major role in producing productivity with its new technologies as well as increasing workflow efficiency. Project management software like Orangescrum is adopting these trends into the application to deliver a wholesome project management experience.

1. © 2011-2023 Orangescrum Research Lab, San Jose, California | www.orangescrum.com 1
Why Do Non-Profit Organizations Need
Project Management Software?
Non-profit organizations enjoy a market share of over $270 billion and there are over 10 million non-
profit organizations across the world.
These organizations execute various philanthropic activities around the world where volunteers and
team-members usually work on the field.
Nonprofits need teams to work together on various projects. These projects include events and
campaigns which require staff, volunteers, donors and other community members to implement
highly-important projects on rural and disaster-stricken areas.
These activities require powerful project management software enabling non-profit organizations to
maintain coordination and communication between team-members.
To make a project successful it must be executed on-time and within-budget. Furthermore it would
require online project management tools to keep all parties updated throughout the execution of
the project.

2. © 2011-2023 Orangescrum Research Lab, San Jose, California | www.orangescrum.com 2
Source: financesonline.com
In 2022, the majority of charitable dollars went to religion (27%), human services (14%), education
(13%), grantmaking foundations (11%) and health (10%).
Top 5 Best Practices for Non-Profit Organizations to Ensure
Successful Execution of the Project
1. Ensure Proper Resource Capacity
Nonprofits employed nearly 11 million people in 2022, which is an increase of 3.2 million from 2016.
Plan the right number of resources for your project. As nonprofits work on a tight schedule and
budget they need the exact number of people to deliver the project successfully.

3. © 2011-2023 Orangescrum Research Lab, San Jose, California | www.orangescrum.com 3
It can either be created during the proposal writing phase or during the inception phase when
budgets are finalized.
Although nonprofits are needed to show ambition and capability to gather projects, they also need
to refrain from stating astronomical figures so that they can incur the expenses they need during the
project lifecycle.
When you have to include project charters, requirements, milestones, deadlines and deliverables
you need to start planning for the right resources for your project.
To plan the right number of resources you need to gather insights from previous projects. This is
where a project collaboration tool is needed; you can plan your projects, collaborate, create tasks,
track tasks, and generate insights that can help you determine the right number of resources for
your future projects.
2. Integrate on-premise project management software
Project management software is highly valued in the corporate sector; however it can be highly
beneficial to non-profits as well.
Project management tools can make it easier for team-members to work remotely. It also
contributes to lower overhead costs and operating expenses for non-profit organizations.
Non-profit project management software like Orangescrum enables team-members to manage
various tasks, including email communication, chat communication, conduct online meetings with
sponsors, get approvals, manage budget, and collect funds all in a single platform.
3. Maintain Risk Register
A risk register is a tool and process which enables project managers to identify and monitor any risks
that may crop up during project execution.
Proactively addressing these issues makes risk management an important part of project
management.
Any issues that could arise during the project’s life should be recorded during the inception phase
and monitored during implementation.
Using nonprofit project collaboration tools like Orangescrum you can log, anticipate and generate
insights for proper risk mitigation.

4. © 2011-2023 Orangescrum Research Lab, San Jose, California | www.orangescrum.com 4
It enables you to identify risks, and devise alternate plans in case the mitigation efforts do not work.
You also send updates to the team members and project managers when issues crop up to fix them
at the earliest.
4. Project Monitoring and Evaluation
Every non-profit organization includes goals that need to be accomplished in a given time-frame and
budgeting.
However, setting project goals and objectives is not enough as you also have to deliver them
successfully.
In order to compare actual performance and objectives you also have to integrate project
monitoring activities to your project execution.
Next step, you have to evaluate the project so that you can determine what you did well and what
could have been improved.
Project monitoring and evaluation enables project managers to generate valuable insights and
determine the success of a project through quantitative data.
These data and insights are also helpful in determining the costs estimates when asking your
sponsors and donors.
The insights also help in improving the project execution processes and methods for future projects.
5. Keep a Record of the Lessons Learned
Project managers are aware of the need of documenting each step of the project execution which
includes elements of the lessons learned during execution and the benefits their teams,
organizations, and others acquire.
It also enables them to plan future projects accurately. These are valuable insights and observations
which were recorded during the successful or unsuccessful execution of the project.
Keeping a record of the lessons learned from past projects represents the organization’s dedication
to effective project management and a chance for project managers to gain knowledge from
experiences of other team members.

5. © 2011-2023 Orangescrum Research Lab, San Jose, California | www.orangescrum.com 5
30% of annual giving happens in December, with about 10% of all annual donations coming in the
last three days of the year.
Image source: maximizemarketresearch.com (Global Nonprofit Organizations Market)
Why Do Nonprofits Need Project Management Software?
According to a survey done by the project management institute, only 16% of nonprofit projects are
completed; 53% of projects go over budget; and 31% of projects get cancelled.
The all-in-one project collaboration tools like Orangescrum can enable nonprofits to overcome
challenges to be able to better execute their projects.
With Orangescrum Non-Profit Project Management Software You
Will be able to:
● View all tasks in a snapshot quickly and easily in a single page.
● Get an overview of all the tasks including - ongoing tasks, upcoming tasks and finished tasks.

6. © 2011-2023 Orangescrum Research Lab, San Jose, California | www.orangescrum.com 6
● Save time and energy by automating repetitive tasks and spend more time on the other
important aspects of the project development.
● Store all your information in a central place from where it can be accessible to all the team
members and sponsors.
● Manage calendar with mentions of deadlines and milestones.
● Keep track of the project progress.
● View your upcoming to-dos
● Link tasks to the right owners and restrict access to those who are not part of the project.
● Manage tasks and responsibilities of each team member.
● Manage resources to save time and money.
Sources: Fidelity Charitable: CCS Fundraising
Top Benefits of Project Management Software for Nonprofit
Organizations
1. Remote Work Management:
Remote work is gradually becoming the future of project execution. Moreover non-profit
organizations work with various remote volunteers.

7. © 2011-2023 Orangescrum Research Lab, San Jose, California | www.orangescrum.com 7
On-premise project management software such as Orangescrum enable nonprofit organizations to
easily handle all of their tasks and work from remote locations.
Project management software enables project managers to send letters to sponsors, get approvals,
raise funds and manage other tasks from a single platform.
The tool can also be configured to send push notifications and reminders so that you perform the
important task without missing out on any of them.
You can furthermore schedule meetings with delegates, gather volunteers, track assigned tasks, and
conduct seminars with sponsors.
Even if the tasks are different, you can manage all the tasks and manage successful execution of the
projects using a project management software.
2. Facilitate Effective Communication
Irrespective of the distance between you and team-members you can effectively communicate with
your team members with the help of project management tools.
It enables you to stay on track with each task and determine what’s going on by attending meetings
from anywhere.
Nonprofits typically carry-out various functions and tasks across multiple remote locations.
They also perform various activities throughout the year.
Project management software enables team members to remove communication barriers that
significantly reduces the risk of project mismanagement.
3. Easier Task Tracking
One of the biggest benefits of using project management software is the ability to track each and
every task assigned to various team members easily from remote locations.
You can monitor the progress of each project with custom project dashboards which provide a
snapshot of all the activities and their status neatly organized in a single platform.
This enables team members to easily view the progress of each task as well as handle any upcoming
hurdles in the development phase.
Project management software for nonprofits enables them to get detailed reports of all tasks in
real-time without having to run around for updates.

8. © 2011-2023 Orangescrum Research Lab, San Jose, California | www.orangescrum.com 8
It also enables you to track email activities saving you a ton of time and effort.
4. Central Storage and Management of All Information
With on-premises and cloud project management software you can store all your projects in a
single centralized location.
You can refer and review past projects from the same platform in case you need information
regarding your fundraising services.
Instead of un-systematically searching through old physical files for information, you can search the
project from a single project collaboration tool.
With the task management tools such as Orangescrum you can use the advanced search filters that
will make things even more easier. You can store important files, documents and letters for future
use as well.
5. Be Consistent With Your Project Delivery
A majority of work performed by nonprofit organizations is done in phases so they need to maintain
consistency of their work and ensure a smooth delivery of projects.
Many nonprofits conduct events yearly where they usually have to repeat the same tasks every year
for example: annual charitable festival.
With project management tools you can create the project once and use the same format or
process each year so that you don’t miss out on anything.
On-premise project collaboration tool for nonprofits enables them to store all the files and
documents in a centralized location for future reference.
You can also use reports and insights generated from your past events or projects to set-up goals for
your future projects.

9. © 2011-2023 Orangescrum Research Lab, San Jose, California | www.orangescrum.com 9
Global Non-Profit Organizations Market
Image Source: www.maximizemarketresearch.com
Conclusion
Project management software has become an integral part of nonprofit project success. It allows
you to track, plan and collaborate on important projects in a single place.
Moreover, when you opt for an on-premise solution such as Orangescrum you can customize the
features and workflows to best fit your own project needs.
Orangescrum also provides third-party integration which enables you to import work from other
productivity tools and makes way for easy onboarding.
Are You a Non-Profit Organization Looking to Manage All Your Projects on a Single Platform? – Try
Orangescrum Today