Proposal for establishing staff multi purpose cooperative

Ojijo Pascal
2014
Proposal for Establishing Staff Multi Purpose Cooperative
This is a concept note, with supporting appendices, for the establishment of a Staff Multi Purpose Cooperative. The work is proposed to be done by the consultant, Ojijo Pascal, an expert, with experience in financial literacy training for over 6 years, member of bank of Uganda financial literacy advisory group, and founding director and main consultant for setting up of investment clubs association of Uganda, and four saccos in Uganda. He is also an author of the first book on SACCOS in East Africa, Successful Saccos - Managers' Guide to Acquire, Retain and Grow Membership, Savings and Assets. This proposal lists the methodology, timeline, and resources needed to set up the association.
allpublicspeakers.com
A: Plot 2530, P. O. Box 34416 W: www.allpublicspeakers.com T: +256 41 4696004/31 251 7908 O: Tirupati Mazima Mall, Nsambya, Ggaba-Road E: ojijo@allpublicspeakers.com
M: +256776100059/ 701 100059
T: +256 41 4696004/31 251 7908

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Submitted By Ojijo Pascal, Consultant, Lawyer, Author Of 35 Books, Public Speaker
E: ojijo@allpublicspeakers.com M: +256 776 100059.
Contents
WHAT ARE STAFF MULTI PURPOSE COOPERATIVES?
WHY STAFF MULTI PURPOSE COOPERATIVES?
THE PROPOSED METHODOLOGY
Select A Sponsor ..........................................................................................................................................6
Identifying Champions .................................................................................................................................6
Training of Champions ................................................................................................................................6
Additional Training Areas ...........................................................................................................................6
Departmental Meetings ..............................................................................................................................7
Setting Strategic Goals ................................................................................................................................7
General Staff Meeting .................................................................................................................................7
Initial Recruitment .......................................................................................................................................7
Registration .................................................................................................................................................7
Launch .........................................................................................................................................................7
First Annual General Meeting (AGM) ..........................................................................................................7
APPENDICES
Consultants Profile ......................................................................................................................................8
Proposed Work Plan ....................................................................................................................................9
Cost of Establishing A Staff Multi Purpose Cooperative ..............................................................................9
Terms of Reference .................................................................................................................................... 10

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Cover Letter
Wednesday, December 3, 2014
Ojijo Pascal
Public Speaker, Author, Lawyer, Consultant.
E: ojijo@allpublicspeakers.com W: www.allpublicspeakers.com
T: +256 41 4696004/31 251 7908. Mob: +256 701 100059/776 100059
A: Tirupati Mazima Mall, Nsambya, Ggaba-Road. Plot 2530, P. O. Box 34416
To,
…………………………………..
…………………………………..
Dear Sir/Madam,
Re: Consultancy for Establishment of Staff Multi Purpose Cooperative
I would like to propose and offer to consult in the establishment of a Staff Multi Purpose Cooperative in your organisation.
Populations the world over are beginning to realise the need to participate in investments. Groups are moving from traditional aspects of savings to borrow, towards the need to save and grow their money through investing. Cooperatives are the vehicles being utilised for this purpose.
A Staff Multi Purpose Cooperative is a body that collects money from members, and invests in various vehicles, including, but not limited to money loans products and special businesses. Such a body exists across the economy, covering government ministries, departments and agencies (MDAs), non-governmental organisations, schools, and the private sector.
Kenya, which is the leader in cooperative movement in Africa, has over 5,000 SACCOs, with 3 out of every five adults in a sacco, and most public transport vehicles (matatus) and agricultural produce and marketing companies, are owned by saccos. Indeed, SACCOS in Kenya have even formed an apex bank, Cooperative Bank, which is the fourth largest in the country, and also has an insurance arm, Cooperative Insurance Company (CIC).
My work with collective investment schemes generally, and cooperatives specifically, began five years ago as a volunteer financial literacy trainer, and an author of 7 books on financial literacy, with one on Staff Multi Purpose Cooperatives, Successful Saccos - Managers' Guide to Acquire, Retain and Grow Membership, Savings and Assets. I have since sat in bank of Uganda financial literacy advisory group, as well as helping in the training and set up of various saccos, including ministry of foreign affairs sacco; training finance ministry sacco; gender ministry sacco, and Nsamizi Institute sacco (Mpigi), to name but a few.
I believe my wide experience both in policy issues, practical management challenges of Staff Multi Purpose Cooperatives, strategies of engaging partners, and knowledge of financial literacy

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concepts, strategically position me as a valuable asset in leading the institutionalization and promotion of Staff Multi Purpose Cooperatives in your organisation.
I have herein attached my profile; detailed vitae; draft concept note for establishment of the cooperative; draft work plan; and proposed terms of reference.
Do not hesitate to contact me in case of clarifications, at +256 776 100059, or ojijo@allpublicspeakers.com.
I look forward to hearing favourably from your good office soon.
Sincerely,
Ojijo Pascal

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WHAT ARE STAFF MULTI PURPOSE COOPERATIVES?
A Staff Multi Purpose Cooperative is an organized group of individuals, usually comprised of friends, coworkers, church members, neighbors or family members, who meet on a regular basis to network, learn and pool their spare cash and invest in the stock market and/or other investment opportunities. The principle of Staff Multi Purpose Cooperatives is the idea that together we can do more1.
WHY STAFF MULTI PURPOSE COOPERATIVES?
Staff Multi Purpose Cooperative are formed for one main reason, that is, to guarantee financial freedom to the members of the Cooperative. However, Staff Multi Purpose Cooperatives also provide members with social protection, by such services as group insurance, as well as educational platform through field learning trips and guest speakers’ sessions.
At a micro level, Staff Multi Purpose Cooperatives allow members to leverage their small sums and participate in large investments from the pooled assets. At the macro level, Staff Multi Purpose Cooperatives provide the nation with liquidity for financing high net worth projects through involvement of Staff Multi Purpose Cooperatives in the financial markets, through equity and debt investments.
Staff Multi Purpose Cooperatives are important vehicles for savings mobilization and wealth creation, through boosting long term investments. The Investment Group system is one sure way a country can grow its economy and create strong businesses that will be able to gainfully participate in the regional and international investments and trade.
Staff Multi Purpose Cooperatives provide a system of pooling together capital, lowering risks per individual and availing cheap capital for the SMEs growth. This system can also provide capital investments in strategic ventures for assured and significant returns. Consequently, Staff Multi Purpose Cooperatives provide opportunities to impact on positive mindset shifts of members from saving to borrow to saving for long term investments. It is these mindset shifts that will allow members to identify market, product and investment opportunities for the Cooperative s’ investment portfolio growth.
1 See Ojijo, Making Money Together: Ojijo’s Investments Clubs Manual (2012); Tony Wainaina, Turning Chama to Conglomerates: Re-inventing your Chama; See also Kenya Association of Investment Groups Handbook (2014)

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THE PROPOSED METHODOLOGY
Select A Sponsor
The Cooperative needs a sponsor from senior management, either the minister, or permanent secretary, or principal personnel officer. This is an officer who is at the decision making and policy level; someone who can call for meetings; and someone who can ask for reports.
Identifying Champions
The sponsor will then select champions by constituting a team of three to five people to become champions of the SACCO, which should include members of senior administration, as well as staff in other levels. This is the team that will drive the agenda, help in passing the message, and start the recruitment process when the time reaches.
Training of Champions
The sponsor and champions should have a session with the consultant to understand the basics of operating a cooperative, ranging from membership recruitment, liquidity management, cooperative products, and risks in running a cooperative. This meeting will also offer opportunity for the champions and the sponsor to learn about cooperative management, and the reasons for success and failures. Finally, this training meeting will also offer an opportunity for clarification of the roles of administration in the cooperative.
Additional Training Areas
The consultant will also train on the following additional areas for value addition and giving more than is expected. The areas are based on based on the consultant’s best-selling books (in brackets)
1. Retirement Planning (Retire Happy: 21 Questions to Plan My Retirement)
2. Earning Side Income (69 Ways To Earn Extra Money Without Leaving My Day Job)
3. Improved Employee Performance (Stand Out - Build Your Image for Career Success)
4. Making Children Financially Smart (Making My Child Financially Intelligent - Money Lessons by Age Group (from 3-13 yrs))
5. Entrepreneurship (Sell Something - Think Like An Entrepreneur, Build A Business System)
6. Investment Options (Invest - Ojijo's Guide to Financial Instruments & Alternative Investment Products)

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Departmental Meetings
The champions, working with the sponsor, will organise for departmental meetings to popularize the SACCO, and let people know the reasons why it is important to be in the cooperative. At these meetings, the consultant will be able to attend, and provide technical expertise.
Setting Strategic Goals
The champions, working with the sponsor, will then set draft mission, vision, manual, and strategic objectives/plan, for the cooperative. This process also involves working on the cooperative identity documents including membership forms, draft policies, logos, colours, and by-laws. These documents will present to members a clear on how the cooperative will benefit them at a personal level.
General Staff Meeting
The champions, working with the sponsor, will then organise a general staff meeting, and sharing with them the vision, mission, and proposed strategic plan of the cooperative. At this meeting, the recruitment process will officially start, with the champions as interim officers until the first annual general meeting.
Initial Recruitment
The champions, with the approval of the sponsor, will then start the process of recruitment of members. The membership fees will be taken, and kept with the organisation accountant, until such a time that the organisation is registered, and then the fees will be deposited in the organisations bank account.
Registration
After registering at least 30 members, as per law, the interim committee can then formally register the cooperative, and open a bank account. Any money collected before can be held in joint/trust account.
Launch
After the interim committee recruits at least 20% of the staff into the cooperative, the cooperative can then be launched officially at a function in the organisation.
First Annual General Meeting (AGM)
After between 12-18 months, as per law, the interim officials should cause the accounts to be audited, and call for the first annual general meeting, to, amongst other things, elect new leaders.

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APPENDICES
Consultants Profile
The consultant, Ojijo Pascal, is a bestselling author of 35 books (ojijos35books.blogspot.com)
Ojijo is an expert legal consultant in:
 Financial services law;
 ICT law; and
 Law firm management.
Ojijo is a public speaker and consultant in:
 Public speaking;
 Collective Investment Schemes (cooperatives, investment clubs, etc);
 Financial literacy.
Ojijo is a business owner of:
 Communications training company, allpublicspeakers.com;
 Online dating website, achibela.com;
 Legal consultation and search engine company, lawpronto.com; and
Ojijo volunteers as a:
 Rotarian;
 Investment clubs trainer with Investment Clubs Association of Uganda (ICAU);
 Women entrepreneurs coach with Technoserve Uganda;
 Member of Bank of Uganda (Central Bank) Financial Literacy Advisory Group; and
 Inua Kijana Fellow, mentoring the youth to become problem solvers and create self employment.
Ojijo is a social entrepreneur promoting:
 Public speaking, foreign languages, and comedy skills in schools, Laugh & Learn Cocktails;
 Legal rhetoric in law schools through the Ultimate Legal Mind Challenge competitions ;
 Access to medical information through online medical reference database (ajuoga.com);
 Luo culture and networking Luo professionals (luopedia.com);
 NGO events and reports through free online database (parara.org); and
 Youth productivity by connecting professionals to motivate the youth to become problem solvers
Ojijo is also a performance poet (ojijosfireplacestories.blogspot.com), armature pianist, socialist political party members, and believer in open religion.

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Proposed Work Plan
Activity/Timeline
Month1
Month 2
Month 3
Select A Sponsor
Identifying Champions
Training of Champions
Drafting Manuals, Forms, Flyers, etc
Departmental Meetings
Setting Strategic Goals
General Staff Meeting
Initial Recruitment
Registration
Launch
First Annual General Meeting (AGM)
12th-18th Month
Cost of Establishing A Staff Multi Purpose Cooperative
Item
Details
Total (USD) Consultancy Fees Consultants payment 2,350
cooperative software
For ease of operations, and access to members details
2,000 cooperative Branding Website 350
Receipt Books, Vouchers, Forms, etc
250 Office Equipments 5,000
Banners & Fliers
500 Capitalization of cooperative Account Contribution by Organisation, as a soft, long term loan to the cooperative 10,000
TOTAL
20,450

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Terms of Reference
Duties of Consultant
The consultant shall provide a work plan for the establishment of the Staff Multi Purpose Cooperative
The consultant shall work with the interim officials to produce the following documents:
 Sensitization and cooperative operational plan meeting with top/senior management;
 3 Training sessions of 1-2 hours each, for the cooperative members, and potential cooperative members on cooperative management, recruitment, growth, etc;
 Draft governing documents including 3-5 year strategic plan; terms of reference for all committees and staff; by laws; policies; membership forms; manual; website content; poster; flyers; banners; and logo; and
 Coaching session for the new office holders.
The consultant shall make a presentation of the final work to relevant stakeholders, including, but not limited to client company officers and other business partners.
Duties of Client
Client shall avail information, pictures, and other documents requested for the preparation of the strategic business plan.
The client shall facilitate all travel, accommodation, and related expenses of the consultant.
Client shall avail a workspace to the consultant for the duration of the work.
Compensation/Payment
As consideration of the work done under above terms of reference, the client shall pay the consultant a total sum of USD 1,450, exclusive of the direct costs of accommodation, transport, and communication when in the country.
The payment shall be made in part; with 30% before commencing the work; 40% upon completion of the work; and 40% upon approval of final work by client.
Duration
The duration of the consultancy shall be three (3) months.

Proposal for establishing staff multi purpose cooperative

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