Tech Essentials October 2008

Nonprofit Tech Essentials October 2008

Adam King [email_address] Tech Essentials

NPower’s Mission ,[object Object]

NPower Locations Los Angeles Seattle Portland Denver Phoenix Philadelphia Washington D.C. Charlotte Indianapolis Detroit New York Atlanta Texas

$40 per desktop / $100 per server ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],NPower Michigan’s Services ,[object Object],[object Object],[object Object]

http://nptechguide.pbwiki.com/

www.slideshare.net/npowermichigan/

TECH ESSENTIALS: Purchasing Guide 1. Computer $1,100. 2. Software 80. 3. Printer 500. 4. Backup 400. 5. DSL 500. 6. Wireless router, firewall and print server 130. 7. Domain email and website 10. 8. Fax 100. 9. Training 200. 10. Smartphone $1,500. $4,520.

TECH ESSENTIALS: Purchasing Guide 1. Computer Per person (5 years) 2. Software Per person (upgrades vary) 3. Printer Per ten+ users (4 years) 4. Backup drives Per office (3 years) 5. DSL Annually 6. Wireless router, firewall and print server Per office (3 years) 7. Domain email and website Annually 8. Fax Per office (4 years) 9. Training Per person, annually 10. Smartphone Per person (2 years)

Technology adoption identification correlates with spending Source: NTEN 2006 Nonprofit IT Staffing Survey Report.

1. Computer: $1,100 www.dell.com ($1,178): Optiplex 330 MiniTower,

[object Object],[object Object],[object Object]

Computer ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Computer Processors ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Avoiding the “Budget” Computer $308 Microtel ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Desktops vs. Notebooks $1,000-$1,500 1-year warranty 5-year life $1,500-$2,000 3-year warranty 3-year life ,[object Object],[object Object],[object Object],[object Object],[object Object]

Notebook Necessities Port Replicator $130 to $200 90 Watt Power Cable $20 to $70 Case $40 Lock $30 Extended Battery $99

Minimize Upgrades 1 2 3 4 5 10-20% of original cost

Minimize Upgrades Memory Hard Drive Source: www.Crucial.com Source: www.newegg.com

2. Software: $80 www.techsoup.org : Office ($20), Internet Security ($15), Accounting ($45) Nonprofits are eligible for reduced rates on software: Retail NP Price ,[object Object],[object Object],[object Object],$45 $320 $400 $20 $40 $15 www.techsoup.org/stock

Software Office 2003 Office 2007 Windows XP Professional Windows Vista Business

Software Buy vs. Rent Software? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Software Buy vs. Rent Donor & Constituent Relationship Management (CRM)

Online Database & Financials ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

3. Printer: $500 www.cdw.com (680844) HP LaserJet P2015dn ,[object Object],[object Object],[object Object],[object Object],[object Object]

Cost Per Page Laser 3-5 cents Inkjet 10-35 cents Networked copier <2 cents Color laser 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.

4. Backup: $400 www.newegg.com ($90 each): Western Digital My Passport Essential WDME2500TN 250GB USB 2.0 External Hard Drive External USB Hard Drives:

Backup ,[object Object],[object Object],[object Object],[object Object],[object Object],Source: Realty Times

Backup NAS – Network Attached Storage: Synology DS207+ ($329) -- http://www.newegg.com/Product/Product.aspx?Item=N82E16822108011 2 Seagate 320 GB Hard Drives ($60 each) -- http://www.newegg.com/Product/Product.aspx?Item=N82E16822148316

Backup Online Backup: http://www.mozypro.com http://www.jungledisk.com 15¢ per GB $3.95 + $0.50/GB per month

[object Object],[object Object],[object Object],[object Object],[object Object],Online Backup Less than half the price of purchasing and maintaining a file server…

File Server vs. Online ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

5. DSL or Cable: $500/yr www.att.com : AT&T Yahoo High Speed Internet Pro Package (1.5Mbps down / 384kbps up, dynamic IP, 1 year) The Internet

Mobile Broadband: $100 + $720/year www.sprint.com : According to the website, EVDO Rev. A supports “average download speeds of 450 – 800 kbps: and average upload speeds of 300 – 400 kbps.” The Internet

6. Router and Firewall: $130 ,[object Object],[object Object],[object Object],[object Object],NetGear, RangeMax Dual-Band Wireless-N Router with 4-Port Ethernet Switch: $130

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Wireless

7. Domain Email and Website: $10/yr www.mynonprofit.org [email_address]

Basic Content ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Website

Enhanced Content ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Website

Advanced Content ,[object Object],[object Object],[object Object],Website

Web Hosting ,[object Object],[object Object]

Online Presence ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],FREE FREE FREE FREE ,[object Object],[object Object],FREE

It’s NOT all about your site… Blog Flickr MySpace YouTube

[object Object],Blog Reader – RSS Aggregator

Online Donations ,[object Object],[object Object],[object Object],[object Object]

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Email / File Share / Collaborate +

Email / File Share / Collaborate ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Email & Online Collaboration

8. Fax: $100 www.cdw.com (739718) HP Fax 1040

9. Training: $200 per person per class www.nhgreatlakes.com

[object Object],HP.com/go/LearningCenter

10. Smartphone: $300 + $1,200/yr

Why? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Smartphone

Reviewing a Tech Purchase ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Bonus Tech “Essential” Resources

Tech “Essential” Resources ,[object Object],[object Object],[object Object],[object Object]

[object Object],Tech “Essential” Resources

[object Object],[object Object]

Tech Essentials October 2008

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Tech Essentials October 2008