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Low Cost Office  Technology Essentials Craig Bayer: cbayer@lawot.com TYPE WHO YOU ARE SPEAKING FOR HERE
ESSENTIAL BOOKS ●● “ How to Start and Build a Law Practice” by Jay Foonberg ● “ Flying Solo” – Bill Gibson ● “ 2008 Solo &...
HARDWARE ▸ Desktops, Laptops, Tablets ▸   Windows Small Business Server ▸  Scanners ▸ Network P rinter ▸ Gigabit Switch
Peer-to-Peer Network
Local Area Network
WIFI  NETWORKING ●   Configurations ▸   The most common type is now the faster 802.11g - many laptops come with it already...
THE CLOUD
SAAS
Small Business Server ● Microsoft Exchange ● Automatic Patching (WSUS ● Fax Server ● SQL 2005 (Premium Edition) ● Backup S...
Server ● Choose over  Workstation ● 4GB Ram (At Least) ● Redundant Systems ● Raid 5 Configuration (3 Drives) ● Affordable ...
DESKTOP PC ● Intel Core 2 Duo ● Windows 7 Professional ● 4GB RAM ● Sound ● 20 Inch Wide Monitor ● DVD-ROM ● 80 GB 7200 RPM...
NOTEBOOK ●  Intel Core 2 Duo ● 4GB RAM   ● DVD-ROM ● Encrypted Drive ● Bluetooth ● Weight/Size ● 9 Cell Battery ● Docking ...
TABLET PC’s
TABLET PC ●  Intel Core 2 Duo ● 4GB of Ram ● 8 Cell Battery ● 160gb Hard Drive ● No XP, Vista or 7 Thinkpad X200: $1800
LASERJET PRINTERS <ul><li>Type  </li></ul><ul><li>RAM </li></ul><ul><li>Speed </li></ul><ul><li>Networkable </li></ul><ul>...
Desktop Scanner <ul><li>50 Sheets </li></ul><ul><li>Duplex </li></ul><ul><li>Adobe 9.0 Standard </li></ul><ul><li>ABBYY Fi...
Portable Scanner <ul><li>USB Powered </li></ul><ul><li>Duplex </li></ul>ScanSnap S300: $275
Switch <ul><li>Gigabit </li></ul><ul><li>No Daisy Chains </li></ul><ul><li>Cat 5 or 6 </li></ul><ul><li>Most Critical Piec...
USB Hard Drive <ul><li>Tape vs USB </li></ul><ul><li>Easy to Restore </li></ul><ul><li>Rugged </li></ul><ul><li>Used with ...
HANDHELD DEVICES <ul><li>BlackBerry </li></ul><ul><li>Smartphones (Palm) </li></ul><ul><li>Smartphones (Palm Web OS) </li>...
SOFTWARE   ▸  Word Processing ▸ Adobe Acrobat or other PDF writer ▸ Billing/accounting software ▸ Case management system ▸...
BUNDLED SOFTWARE <ul><ul><li>Microsoft Office Basic – Outlook, Excel, and Word, Adobe Standard (docx v doc) </li></ul></ul...
Adobe ●  Pro allows Bates Stamping Upgrade to Pro: $159 Best Adobe Blog: http://blogs.adobe.com/acrolaw
BILLING & ACCOUNTING SYSTEMS ●    Most packages are becoming integrated. ●  Timeslips requires you to also have an account...
CASE MANAGEMENT SYSTEMS ●  Combines      ▸   calendaring/docketing    ▸   tickler functions    ▸   case information tracki...
DOCUMENT MANAGEMENT SYSTEMS ●  Opened Ended vs. Close Ended     ●  SharePoint is a DMS ●  Most Practice Management Softwar...
Dictation ●  Dragon Natural Speaking     ▸   Has a legal edition ($1200)   ▸   Get Preferred ($199) or Pro ($899) ●  Vista...
WINDOWS XP / VISTA / 7  = = Buy a new  computer with Windows 7 Upgrade to Windows 7
LEGAL RESEARCH  ●  Get it online!   ▸   Dump the CD-ROMs   ▸   Discontinue books  ●   Th ere is no single “best” legal res...
ANTI-VIRUS ●  Trend Micro Client Server Messaging ▸ www.trendmicro.com ▸ Includes anti-virus, anti-spam, anti-spyware ▸ Av...
PRICING   <ul><li>Leverage Web-based PC component pricing engines and save a fortune! </li></ul><ul><li>Membership Discoun...
TRAINING <ul><li>Top Training Tips </li></ul><ul><ul><li>TASK-ORIENTED not  FEATURE-ORIENTED </li></ul></ul><ul><ul><li>NO...
<ul><li>Fifty or fewer employees.  </li></ul><ul><li>In business in the state for at least three years, contributing and i...
Thank You For Listening!   Gulf Coast Technology Center www.gulfltc.org Law Office Technology www.lawot.com Tom O’Conner (...
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Law Firm Essentials

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Law Firm Essentials

  1. 1. Low Cost Office Technology Essentials Craig Bayer: cbayer@lawot.com TYPE WHO YOU ARE SPEAKING FOR HERE
  2. 2. ESSENTIAL BOOKS ●● “ How to Start and Build a Law Practice” by Jay Foonberg ● “ Flying Solo” – Bill Gibson ● “ 2008 Solo & Small Firm Legal Technology Guide” –Nelson, Simek & Maschke ● “ The Business of Law” by Edward Poll ● Visit www.lawpractice.org for ordering information
  3. 3. HARDWARE ▸ Desktops, Laptops, Tablets ▸ Windows Small Business Server ▸ Scanners ▸ Network P rinter ▸ Gigabit Switch
  4. 4. Peer-to-Peer Network
  5. 5. Local Area Network
  6. 6. WIFI NETWORKING ● Configurations ▸ The most common type is now the faster 802.11g - many laptops come with it already ▸ 802.11n (now called “Pre-N”) is the system to buy when it becomes formally available ▸ Causes problems running client server applications ● Cost ▸ WAP - $10 to $750 ▸ WiFi PC Access - $5 to $100 ▸ Wireless Print Servers - $50 to 300
  7. 7. THE CLOUD
  8. 8. SAAS
  9. 9. Small Business Server ● Microsoft Exchange ● Automatic Patching (WSUS ● Fax Server ● SQL 2005 (Premium Edition) ● Backup Solution ● Outlook 2007 to all Users ● Monitoring Reports ● Access to Workstation And Data Remotely ● Cheaper then Server 2008 ● Included in the Price of Server
  10. 10. Server ● Choose over Workstation ● 4GB Ram (At Least) ● Redundant Systems ● Raid 5 Configuration (3 Drives) ● Affordable ● Harder to Setup ● Must have Warranty PowerEdge 2900: $2500
  11. 11. DESKTOP PC ● Intel Core 2 Duo ● Windows 7 Professional ● 4GB RAM ● Sound ● 20 Inch Wide Monitor ● DVD-ROM ● 80 GB 7200 RPM SATA 3 ● 3 Year Warranty Dell OptiPlex 360: $945
  12. 12. NOTEBOOK ● Intel Core 2 Duo ● 4GB RAM ● DVD-ROM ● Encrypted Drive ● Bluetooth ● Weight/Size ● 9 Cell Battery ● Docking Station Dell Latitude E5500: $1300
  13. 13. TABLET PC’s
  14. 14. TABLET PC ● Intel Core 2 Duo ● 4GB of Ram ● 8 Cell Battery ● 160gb Hard Drive ● No XP, Vista or 7 Thinkpad X200: $1800
  15. 15. LASERJET PRINTERS <ul><li>Type </li></ul><ul><li>RAM </li></ul><ul><li>Speed </li></ul><ul><li>Networkable </li></ul><ul><li>Multiple Trays </li></ul><ul><li>Brand / Model </li></ul><ul><li>Color </li></ul><ul><li>Price </li></ul><ul><li>Paperless Office </li></ul>LaserJet 1720DN: $339
  16. 16. Desktop Scanner <ul><li>50 Sheets </li></ul><ul><li>Duplex </li></ul><ul><li>Adobe 9.0 Standard </li></ul><ul><li>ABBYY Fine Reader </li></ul><ul><li>Scan to Word </li></ul>ScanSnap S1500: $399
  17. 17. Portable Scanner <ul><li>USB Powered </li></ul><ul><li>Duplex </li></ul>ScanSnap S300: $275
  18. 18. Switch <ul><li>Gigabit </li></ul><ul><li>No Daisy Chains </li></ul><ul><li>Cat 5 or 6 </li></ul><ul><li>Most Critical Piece of Hardware </li></ul>Gigabyte Switch: $109
  19. 19. USB Hard Drive <ul><li>Tape vs USB </li></ul><ul><li>Easy to Restore </li></ul><ul><li>Rugged </li></ul><ul><li>Used with Small Business Server </li></ul><ul><li>Test Restore </li></ul><ul><li>Have 2 or 3 </li></ul>Lacie 250GB: $139
  20. 20. HANDHELD DEVICES <ul><li>BlackBerry </li></ul><ul><li>Smartphones (Palm) </li></ul><ul><li>Smartphones (Palm Web OS) </li></ul><ul><li>Smartphones (Windows Mobile) </li></ul><ul><li>iPhone (Apple) </li></ul><ul><li>Considerations </li></ul><ul><ul><li>BlackBerry syncs with Outlook and to check more than e-mail, you need the BlackBerry Enterprise Server software and Exchange Server! </li></ul></ul><ul><ul><li>Palm Smartphones - 100% Palm devices - maximum sync ability with legal apps - real-time email with software like VersaMail </li></ul></ul><ul><ul><li>Windows MobileSmartphones sync with Outlook and Microsoft </li></ul></ul><ul><ul><li>apps primarily – Easiest to setup and has Push Synchronization </li></ul></ul><ul><ul><li>BEWARE BLUETOOTH SECURITY </li></ul></ul><ul><li>Pricing : Anywhere from $200 to $600 depending on the cell </li></ul><ul><li>service provider and available rebates </li></ul>
  21. 21. SOFTWARE ▸ Word Processing ▸ Adobe Acrobat or other PDF writer ▸ Billing/accounting software ▸ Case management system ▸ Do cument management system ▸ E-mail software ▸ Internet access for research ▸ Data backup, security and anti- virus software
  22. 22. BUNDLED SOFTWARE <ul><ul><li>Microsoft Office Basic – Outlook, Excel, and Word, Adobe Standard (docx v doc) </li></ul></ul><ul><ul><li>Adobe Acrobat 9 Standard Edition </li></ul></ul><ul><ul><li>Corel WordPerfect X4 Suite </li></ul></ul><ul><ul><ul><ul><li>Less costly to buy OEM version separately with any new PC systems </li></ul></ul></ul></ul>
  23. 23. Adobe ● Pro allows Bates Stamping Upgrade to Pro: $159 Best Adobe Blog: http://blogs.adobe.com/acrolaw
  24. 24. BILLING & ACCOUNTING SYSTEMS ● Most packages are becoming integrated. ● Timeslips requires you to also have an accounting package like Quickbooks or Peachtree ● PCLaw, Tabs 3, Juris, and Billing Matters have billing and accounting functions. ● Legal specific accounting software makes it hard to commit malpractice PCLaw: $2270 (4 Users)
  25. 25. CASE MANAGEMENT SYSTEMS ● Combines ▸ calendaring/docketing ▸ tickler functions ▸ case information tracking, ▸ address book functionality ▸ conflict of interest searching, ▸ document assembly capabilities ▸ Palm and laptop portability ● Turn wasted time looking for case info and documents into billable time ● Avoid malpractice ● Look at Amicus Attorney, TimeMatters, PracticeMaster, PCLaw and ProLaw ● Don’t Practice Law Without One! PCLaw: $2270
  26. 26. DOCUMENT MANAGEMENT SYSTEMS ● Opened Ended vs. Close Ended ● SharePoint is a DMS ● Most Practice Management Software include an Open Ended DMS PCLaw: $2270
  27. 27. Dictation ● Dragon Natural Speaking ▸ Has a legal edition ($1200) ▸ Get Preferred ($199) or Pro ($899) ● Vista has Dictation Software Built into it. ● Tips ▸ Must Train Software ▸ Use a Quality USB Headset ▸ Learning Curve
  28. 28. WINDOWS XP / VISTA / 7 = = Buy a new computer with Windows 7 Upgrade to Windows 7
  29. 29. LEGAL RESEARCH ● Get it online! ▸ Dump the CD-ROMs ▸ Discontinue books ● Th ere is no single “best” legal research service ▸ Combine Lexis, Westlaw, LOIS and the Internet ▸ Look at the best small firm packages negotiated by your State or County Bar ● Resources ▸ LLRX.com ▸ “ Fact Finding On The Internet”
  30. 30. ANTI-VIRUS ● Trend Micro Client Server Messaging ▸ www.trendmicro.com ▸ Includes anti-virus, anti-spam, anti-spyware ▸ Available in small office and “Corporate” editions ● ZoneAlarm: www.zonealaram.com ● Norton Anti-Virus www.symantec.com Buy corporate not Internet Security ● McAfee VirusScan: www.mcafee.com ● CA eTrust and Trend PC-Cillin: www.ca.com www.trendmicro.com TrendMicro: $330
  31. 31. PRICING <ul><li>Leverage Web-based PC component pricing engines and save a fortune! </li></ul><ul><li>Membership Discounts </li></ul><ul><ul><li>ABA, ATLA , ALA or other legal association member </li></ul></ul><ul><ul><li>Prices change daily </li></ul></ul>
  32. 32. TRAINING <ul><li>Top Training Tips </li></ul><ul><ul><li>TASK-ORIENTED not FEATURE-ORIENTED </li></ul></ul><ul><ul><li>NO GENERIC TRAINING </li></ul></ul><ul><ul><li>PROFESSIONAL TRAINERS </li></ul></ul><ul><ul><li>TRAIN OFTEN, TRAIN GENTLY </li></ul></ul><ul><ul><li>MAKE TRAINING MANDATORY </li></ul></ul><ul><ul><li>LIVE IS ALWAYS BETTER, BUT IF NOT TRAIN ONLINE </li></ul></ul><ul><ul><li>THE TRAINER’S PHYSICAL LOCATION IS IRRELEVANT </li></ul></ul>
  33. 33. <ul><li>Fifty or fewer employees. </li></ul><ul><li>In business in the state for at least three years, contributing and in full compliance with state UI tax laws. </li></ul><ul><li>Training costs cannot exceed $3,000 per trainee per state fiscal year (July 1 - June 30). </li></ul><ul><li>http://www.laworks.net/WorkforceDev/IWTP/IWTP_Overview.asp </li></ul>FREE TRAINING
  34. 34. Thank You For Listening! Gulf Coast Technology Center www.gulfltc.org Law Office Technology www.lawot.com Tom O’Conner (toconnor@legal-edocs.org) Craig Bayer (Cbayer@lawot.com)

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