1. So…
How do you get
there?

2. ActiveMigrate ™
Our Proven Methodology
+ Best of Breed Migration Tools
From:
• Legacy ECM & Sharepoint
• Content in ERP/CRM + Vertical Applications
• Shared Drive / Email
• Alfresco Community

3. Migration Case Study: "
Millions of Court Documents
Volume of Data: Large, 25 million pdf documents
Changes to Documents: process needed to account for daily updates to data
Metadata & Properties: 15+ metadata fields to be preserved
Sources of Content: Lexis Nexis and legacy file systems
Target Location: Alfresco repository back-end; custom front-end
Document lifecycle: minimal support; only updates to documents
• Public e-filing of state, district and local court documents
• Tool used: Bulk file system import

4. Methodology
Discovery
Extraction
Transformation
Business Rules
Content Migration
Auditing & Indexing
Final Verification
Migration Methodology
Follow a framework
Plan, plan, test, plan, GO!
Understand the strategic
and tactical implications
of the project

5. • Bulk migrate
files, metadata,
and versions
• Mirror on-disk
file system
folders and files
• No/minimal
auditing support
• Lazy or “In Place”
Migrations
• Virtual Repository
used for discovery,
framework, and
migration of
content and
details
• Supports to/from
many standard
ECM systems with
connectors
• High Volume
migration
platform
• Full featured
user interface
with framework
for all steps in
migration
• Comprehensive
audit and
reporting
Tools & Techniques
Bulk File Import
& Open Source
Toolsets

6. Your Destination
• Your Data Center
• Alfresco Cloud
• AWS + Alfresco
• Zia Managed Cloud
• Other Cloud/Hosted Options

7. Introducing ICE
Initial
Consulting
Engagements (ICE)
Fixed Price
Fixed Duration
Based on methodology from 100+
successful Alfresco Projects!

8. What is ICE?
Three Levels
• Departmental
• Corporate
• Enterprise
Three Phases
• Discovery Process & Assessment
• Technical Assessment
• Roadmap & Project Management Plan

9. Featured Story
• Synopsys
Key Details:
• Custom Import/Export + Open Source Tools
• Internally Developed Legacy Database
• Critical = In=Process Editing & Workflows
Shared Drive/Homegrown ECM

10. Today’s Discussion
Today’s ECM Challenges
User Adoption
(“ECM Avoidance”)
Cost & Complexity
(of Document Processing)

11. • Talk to Us / Talk to Our Customers
• Enterprise Trial – Alfresco/Ephesoft
Learn More - http://www.ziaconsulting.com/home/resources/
• Webinars & Videos
• Data Sheets & Brochures
• Case Studies
Alfresco Summit 2014:
What Next?