Presentation on PRINCE 2, 2nd Aug 2012

1. PROJECT MANAGEMENT
BEST PRACTICE
AWARENESS
By Godfrey Osotsi
(19th July 2012)
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

2. Who are we?
 Established 3 yrs ago.
 Founded by a group of experienced professionals.
 Project management
 IT Management
 Business Analysis
 Change Management
 Focus – Training and Consultancy solutions in best practice portfolio
 Motivation/Driving Philosophy
 Complex management environment
 Pressure to have an efficiently managed and customer-focused IT Management.
 Project failures – wastage of scarce resources.
 Lack of access to training on methodologies.
 Declining impact of theoretical frameworks.
 Increasing corporate appetite for management best practices for competitive
advantage.
 Rapid growing and leading best practices solutions provider in East Africa (Kenya, Uganda,
Tanzania, Rwanda).
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

3. Our Training Solutions
 Accreditation Training
 PRINCE2
 ITIL 2011
 Other OGC best practices
 P3O – Portfolio, Programmes & Project Offices
 MSP – Managing Successful Programmes
 Business Analysis
 Certified Business Analysis Professional (CBAP)
 Certificate of Competency in Business Analysis (CCBA)
 Software Engineering - CSDP
 Customized Training Services
 Business Analysis
 IT Management
 Change Management
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

4. Our Consultancy
Solutions
 Consultancy Solutions
 Project Management
 PRINCE2 Accredited Consultancy Services
 Implementation of PMOs
 Project Management Audits
 Project Management Maturity Assessment
 IT Management
 Implementation of ITIL
 IT Service Management Tool Selection & Implementation
 ICT Business Alignment
 ICT Governance
 Software testing and Quality Assurance
 Business Analysis
 Implementation of Requirements Centre of Excellence
 Business Process Re-engineering
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

5. Why Us?
 Our brand strength is defined by:
 Quality and Innovative Solutions
 Market driven solutions
 Proven Standards
 Driven by extensive research process
 Fully accredited training solutions
 Certification based
 End to end solutions
 pre and post assessment procedures
 Follow ups
 Quality Reference Materials
 Top calibre trainers with international reputation
 Accredited by relevant accreditation bodies
 Experienced industry practitioners.
 Strong International networks
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

6. Why Us?
 Our brand strength is defined by:
 Affordable and Cost-effective solutions
 Exciting training delivery mix
 E-learning
 Instructor Led
 Blended training (E-learning & Instructor Led)
 Executive Solutions
 Huge Clientele and References
 Professional Development – supports professional networks
 PRINCE2 User Group
 IIBA Kenya Chapter
 Development of Local training capacity
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

7. Our Clientele
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

8. OGC Best Practice
Portfolio
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

9. What is PRINCE2?
 Stands for Projects In Controlled Environments
 Structured method for effective project
 It is a de facto standard used extensively by the UK Government and is
widely recognised and used in the private sector.
 PRINCE2 was established in 1989 by CCTA (the Central Computer and
Telecommunications Agency). CCTA is now called OGC – office of govt
commerce.
 Originally based on PROMPT, which has been superseded.
 Widely adopted by various government and top organizations across the
world.
 A consistent, well structured and coherent project management
methodology.
 Structured Project Management methodology
 Best Practice
 Generic: can be applied to all kind of projects
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

10. FIGURES AND FACTS
 Over 2.5 million have now taken PRINCE2® Exams
 Average 1,500-2,000 people a week
 Most applied Project Management Method worldwide
 Consistently growing + 25% increase year on year
 Mentioned in 90% of PM job adverts in Europe
 Next growth region: Korea, China, India, Middle East & Africa
 PRINCE2® compliments the PMI/PMP Framework and APMP
 Evident ROI
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

11. PRINCE2® Today
1979 1996
1975 1989 2002 - 2009
PROMPT PRINCE2
PROMPT PRINCE PRINCE2
UK Govt created -
created created for IT Refreshed
Standard generic
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker. 1970 1980 1990 2000

12. Who uses PRINCE2 ®?
• Governments
– UK, Australia, Netherlands, Denmark, Canada
– Uganda (Central Bank of Uganda), National Bank of Rwanda,
Central Bank of Nigeria, NMB Tanzania
• Private Sector
– Sun Microsystems, DHL, BAT, Barclays, Vodafone, Shell, Unilever
– Microsoft, HP, IBM, British Airways, Virgin, Safaricom
• International Organizations
– United Nations and its agencies e.g. UNDP
– ILO
– World Bank
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

13. WHY USE PROJECT
MANAGEMENT METHODOLOGY
 Project failures are all too common - some make the headlines, the
vast majority are quickly forgotten.
 The reasons for failure are wide and varied.
 Lack of co-ordination of resources and activities
 Lack of communication with interested parties, leading to products
being delivered which are not what the Customer wanted
 Poor estimation of duration and costs, leading to projects taking
more time and costing more money than expected
 Insufficient measurables
 Inadequate planning of resources, activities, and scheduling
 Lack of control over progress so that projects do not reveal their
exact status until too late
 Lack of quality
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

14. Continued
• Without a project management method, those who commission a
project, those who manage it and those who work on it will have
different ideas about how things should be organised and when the
different aspects of the project will be completed.
• No clarity on responsibility, authority and accountability in projects
• Without a project management method, projects are rarely
completed on time and within acceptable cost - this is especially true
of large projects.
• A good project management method will guide the project through a
controlled, well-managed, visible set of activities to achieve the
desired results.
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

15. Why Some Projects Fail?
Lack of:
– Properly defined Business Case
– Co-ordination - resources & activities
– Proper Communication
– Good Estimating - of cost & time
– Sufficient measurables
– Proper Planning
– Sensible and pragmatic Control
– Quality Control
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

16. Project performance parameters
Quality
Risk
Cost Time
Benefits
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

17. PRINCE2 Features
• Its focus on business justification
• A defined organisation structure for the project management team
• Its product-based planning approach
• Its emphasis on dividing the project into manageable and controllable
stages
• Its flexibility to be applied at a level appropriate to the project.
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

18. Structure of PRINCE2 projects
PROJECT ENVIRONMENT
- Principles Risk Plans
PRINCE2 Change
Business
PROCESSES
Case Quality
Organization Progress
- Themes
PRINCE2 THEMES
PRINCE2 PRINCIPLES
- Processes
- Tailoring PRINCE2® to the project environment
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

19. Page 5. Ref 1.5.3
PRINCE2 Structure
A management method with four integrated elements:
– 7 Principles (guiding obligations and good practices)
– 7 Themes (raw materials of project management knowledge)
– 7 Processes (step-wise progression through a project)
– Tailoring to the project environment (flexibility)
Is not concerned with:
– Specialist aspects
– Detailed techniques
– Leadership advice
The project professional should choose appropriate
techniques in these areas.
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

20. Elements of PRINCE2
• Seven (7) Principles
– Continued business justification
– Learn from experience
– Defined roles and responsibilities
– Manage by stages
– Manage by exception
– Focus on products
– Tailor to suit the project environment
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

21. Elements of PRINCE2
• Seven (7) Themes
– Describe aspects that must be addressed continually and in parallel throughout
the project.
– Risk
– Change
– Progress
– Plans
– Quality
– Organization
– Business case
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

22. Elements of PRINCE2
• Seven (7) Processes
– Starting up a project (SU)
– Directing a project (DP)
– Initiating a project (IP)
– Controlling a Stage (CS)
– Managing Product Delivery (MP)
– Managing Stage Boundary (MB)
– Closing a Project (CP)
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

23. BENEFITS OF
PRINCE2
 Eliminating the need to re-invent a management method for each new
project
 Delivering a standard, but flexible, project management framework for the
organization
 Ensuring stakeholders are represented and share in project ownership
 Ensuring clarity and congruence of project objectives
 Agreement between stakeholders of quality and performance expectations
 Investing in sufficient planning prior to commencing a project
 Anticipating current and potential problems and risks and planning to meet
these
 Co-ordination of project resources
 Decision-making milestones incorporated within the plan
 A mechanism for early warning and dealing with deviations from plan
 Communications, both within and external to the project
 companies have good people; the companies that win status, term have the achievement of
“MostControl and progress reporting of project in the longspecifically best practices.’’ – Peter
Drucker. Business case.
the

24. PRINCE2 Learning
Path
 Foundation Examination
 Multiple choice format
 75 questions per paper
 5 questions to be trial and not counted in scores
 35 marks required (out of 70 available) to pass - 50%
 Closed book.
 Practitioner Examination
 Objective testing format
 9 questions per paper with 12 marks available per question - all question items
will be worth 1 mark, making the total number of marks available per paper 108
 2.5 hours allowed (no reading time has been added)
 Open book exam (manual only)
 59 marks required (out of 108 available) to pass - 55%.
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

25. PRINCE2 TRAINING
OPTIONS
 Public courses
 Organised in hotels
 Participants from various organizations
 Minimum of 12 and maximum of 16.
 Meals and Refreshments paid for by Businet
 Onsite Courses
 Organized for specific organization
 Participants from the same organization
 Organised in client site or preferred location
 Client pays for conference costs
 Cheaper than public courses
 Discounts to be given based on the volumes. The higher the volumes
the higher the discounts.
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

26. PRINCE2 TRAINING
OPTIONS
 E-learning Courses
 Candidates to study on their own.
 E-learning materials provided
 DVD, Exam Simulator, PRINCE2 manuals, PRINCE2 reading materials, access
to web resources, exam bank
 Exam Voucher may be provided if purchase with it
 Commonly applicable to PRINCE2 Foundation
 Targeting interested people who are busy (no time to attend courses)
 Cheaper alternative.
 Very high quality and fully accredited
 Group e-learning available
 Blended E-learning
 Combination of e-learning and instructor led session.
 Common scenario: PRINCE2 Foundation (E-learning) and PRINCE2 Practitioner
(Instructor Led).
 Targeting interested people who are busy (no time to attend courses).
“Most companies have good people; pure e-learning win in the long term have the best practices.’’ – Peter
 More expensive than the companies that
Drucker.

27. BUSINET & ILX
• Businet has a business partnership with ILX Group Plc
• Exclusivity in Kenya and East Africa states
• ILX is an authorised training organization (ATO).
• ATO status provided by APMG
• ILX trainers are also accredited training
• Businet future ambition is to become an independent ATO.
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

28. Key Global Companies on PRINCE2
Over 5,000 Global Customers – 20% market share
90% of All UK Police Forces
75% of UK Banks
90% of UK Major Telecom Providers
80% of Local Government
80% of Central Government (Tax, immigration, Customs, Prisons)
Largest Global Client is the UN
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.

29. Facts and Figures on ILX
• Training & Consulting in Project Management for 10 yrs +
• First Accredited E-Learning course in PM
• 100,000+ Students Trained in 2009 with ILX
• 46 PRINCE2 Workshop Events a Week Worldwide
• 220 Workshops a Month Worldwide
• 65 Exclusive Trainers
• Owners of www.PRINCE2.com
• Biggest PRINCE2 Trainer Worldwide
• Growth 40% in 2009
• 97 countries, 8 offices
“Most companies have good people; the companies that win in the long term have the best practices.’’ – Peter
Drucker.