Writers and speakers are not born, but made. This presentation is a simple guide to enhance the writing skills and presentation skills.

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Technical Writing
Lt Col L Shri Harsha, Retd, PgMP, PMP
VP – Academic Relations

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• Writing a technical paper/case study
• Bio break
• Making effective presentations
Agenda

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Objective
Understand the nuances of writing a
quality technical paper/case study and
making effective presentations.

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• Abstract
• Introduction
• Main body
• Takeaways
• Conclusion
• References
• Acknowledgements
• Annexures and Appendices
• Authors profile
• General tips
Organizing a Technical Paper

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• Selling point
• Not a brief introduction of the paper
• Standalone mini summary of the paper
• Problem, approach and solution
• Factual and comprehensive
• Do not repeat word to word in main paper
• No references to the footnote
Abstract

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• Target audience are not lay persons
• Define the problem, its importance and
the challenges
• If solved earlier, why isn't it right
• The current approach to the problem
• Clear statement of the work, expansion
of the abstract
Introduction

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• Meat of the paper, include work done,
results, analysis, and discussions
• Pick up from the introduction
• Discuss the methodology/approach of the
solution
• Delineate material that is not original but
needed for the paper
• Provide interpretation for your results and
describe significant findings
Main Body

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• Lessons learnt – positive and negative
• Industry application options
• Define scope for future studies if any
Takeaways

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• Do not repeat abstract or introduction or
summarize the paper
• Present the conclusion from the main
content
• Thoughts that the readers can extend or
take to next level
Conclusion

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• Can be either at end of each page or
end of paper
• Different styles of referencing
• Must contain author name, title of
publication, year of publication, name of
publisher and page number
• Web addresses
References

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• Avoid, unless very essential
• Appendix – supplementary document,
additional information
• Not contain any material essential to
understand the paper
Acknowledgements, Appendices
and Annexures

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• Name and highest qualification with
certifications
• Present company, designation and role
• Major achievements
• Contact details, if willing
• No personal details, hobbies, family
details etc.
Author’s profile

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• Vocabulary
• Proof check
• Careful with ‘etc’, that, this and for
various reasons
• Follow format provided
• Italics are for definitions or quotes, not
emphasis
• Tables, charts and figures
Guidelines

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• Abstract - 3% to 5%
• Introduction - 5% to 10%
• Main body - Max of 70%
• Takeaways - 8% to 10%
• Conclusion - 5% to 8%
• References -
• Acknowledgements
Guidelines

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Q & A

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10 mins break

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• Determine the purpose - Inform, persuade
and educate
• Know your audience
• Prepare a script
• Practice and fine tune
• Body language
• Plan for Q & A
• Stick to time allotted
Effective Presentations

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• Keep background simple
• Avoid information in the paper
• No paragraphs
• Preferably, bullet points
• Prepare a story board
• Don’t read off from the slide
• Take care of the tables and charts
• Careful with animations and transitions
Effective Presentations

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• Enable conversational flow
• Flexible
• Audience responsive
• Avoid debates and arguments
• Use images to make an abstract more
concrete
• One thing at a time on the screen
• Avoid thanks giving lines
Effective Presentations

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Q & A

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Contact
harsha@pmibangalorechapter.org
+91 94498 14171