1. A peek into Report Writing Skills

2. WhyReports?
Unless you can communicate effectively, the knowledge and
skills you acquire are of little use to others. You have to be able to collect
information, organize it, and present it in a logical and
concise form. Regardless of a report's target audience, the structure
and organization must convey the exact meaning you intend.and organization must convey the exact meaning you intend.

3. Classification of Reports
Recommendation Reports
FormalReports andInformal Reports
Information Reports
AnalyticalReports

4. Types of Reports?
Monthly
Reports
AnnualReports ProgressReports
SuccessStories
Completion
Reports
AuditReports
White Papers/ New
Initiatives
CIVProposal

5. Anatomyof a Report
Cover Page
Title Page
Letter of Transmittal (if required)
Table of Contents (if required)Table of Contents
Executive Summary
Report Body
Conclusion
References or Works Cited (if any)
Appendixes

6. Should Explain the Core Purpose of your report and
should have minimum or no words. Use simple
pictures which conveys broader and deeper meaning.
Remember,firstimpressionisthebestimpressionRemember,firstimpressionisthebestimpression

7. Select the TITLE which best describes the content of the
report
Do not use flimsy and unwanted words
Avoid long and meaningless words
Always ask yourself if the Title conveys the properAlways ask yourself if the Title conveys the proper
meaning

8. Background
Summarize conclusions and recommendations
Minor problems. Thank those who helped.
Additional research necessaryAdditional research necessary
Thank the reader. Offer to answer questions.

9. Executive summary
This explains about the report in a nutshell. Do not
drag the information unnecessarily. Should be
maximum of 1 to 2 page

10. Introduction
Purpose and Scope; Limitations, Assumptions, and Methods
Background/History of the Problem
Define the Problem – Problem Statement
Gather information
Presents and interprets data
Analyze the information
Organize the information

11. Conclusion and the Ending
Conclusions
• Should justify your findings and recommendations
• Should be short and convincible
• Should be outcome oriented
References or Works CitedReferences or Works Cited
Appendixes
Interview transcripts, questionnaires, question
tallies, printouts, and previous reports

12. Do’sandDon’ts in Report Writing
† Avoid using direct speeches
† Use statistical data wherever necessary
† Avoid beating around the bush and state the problem
† Outcome should be SMART† Outcome should be SMART
† Use Photos if required
† Acknowledge the source information if used
† Report should be written from recipients perspective

13. "Notears inthe writer, notears inthe reader."
Robert Frost