It Guides how to write a report and write strategies to bring up a useful format . It included the basic meaning structure and types of report writing.

1. WRITING SKILLS
TECHNICAL REPORT WRITING

2. To present :
 Information
 Decision making
 Analysis
 Experience
 Recommendation

3. A report is a document that presents information
in an organized format for a specific audience and
purpose.

4.  Gives adequate information on various aspects of the
business.
 Unique skills and the knowledge of the professionals are
communicated through reports.
 Reports help the top line in decision making.
 A true and balanced report helps in problem solving.
 Reports communicate the planning strategies, policies
and other matters regarding an organization to the
masses.

5.  WHAT
 WHEN
 WHERE
 WHO
 HOW

7. A technical report is a formal report designed
to convey technical information
A technical report (also scientific report) is an
informative report which is a document that
describes the process, progress, or results of
technical or scientific research or equipment
.

10. One of the most common formats for
presenting reports is
IMRAD
 Introduction
 Methods
 Results
And
 Discussion.

12. The structure of a report and the purpose and contents of each section is shown below.
 TITLE PAGE report title your name submission date
 EXECUTIVE SUMMARY overview of subject matter methods of analysis findings recommendations
(Abstract)
 TABLE OF CONTENTS list of numbered sections in report and their page numbers
 INTRODUCTION terms of reference outline of report’s structure
 BODY headings and sub-headings which reflect the contents of each section
 CONCLUSION states the major inferences that can be drawn from the discussion
 RECOMMENDATIONS indicates any further work that needs to be done or identifies the alternative
you think best solves or improves the problem
 REFERENCE LIST list of reference material consulted during research for report
 APPENDICES Information that supports your analysis but is not essential to its explanation

13.  Title is the first page of report
 It contains
 Name of the reporter
 Date of submission
 Name of the person and details to whom it is
submitted

15. An Abstract is a brief summary of a report
appears as a single paragraph. It is used by a
technical reader .It is worth pointing-out that an
abstract is a complete entity in itself: it is not part
of the body of your report.
Abstract includes the following key elements:
problem statement, 1-2 sentences
What was done
How it was done
Significant results (quantified where possible)
Conclusion, including brief evaluation and/or
recommendation

16. Executive summary is different from Abstract of
the Report
 Brief overview of the report
 Intended for non-technical readers, such as
Managers
 Written in plain and normal language
 Longer than abstract
 Includes the final details

20. Objective of the report is not purpose but the
goal of stakeholder
It includes
 Purpose
 Interest
 Desire to fulfill
 Focus
 Vision

22. The introduction should:
 briefly describe the context
 describe the issue or problem to be reported on
 state the specific questions the report answers
 outline the scope of the report (extent of
investigation)
 preview the report structure
 comment on the limitations of the report and
any assumptions made.

24.  Problem statement
 Methodology to fulfill objective
 Results and findings
 discussion

25.  Abbreviations
 Capital letters
 Foot notes
 Headings and sub headings
 Diagrams,graphs,tables,pictures and symbols
 Additional information in brackets
 Serial numbers
 Sequence and order
 I and you pronouns never be used
 Active voice

27.  Interpret and summarize the findings; say
what they mean
 Relate the conclusions to the report
issue/problem
 Limit the conclusions to the data presented; do
not introduce new material
 Be objective: avoid exaggerating or
manipulating the data.

28. In the recommendation, you are supposed to
suggest solutions to the challenges that are
there in the body. This is where your opinion is
welcomed.

29.  make specific suggestions for actions to solve the
report problem
 avoid conditional words such as maybe and
perhaps
 present each suggestion separately and begin with
a verb
 number the recommendations
 describe how the recommendations may be
implemented
 arrange the recommendations in an announced
order, such as most important to least important.

31. A Section giving extra details at the end of a
book or a document
 Appendices (if more than one) or Appendix (if
only one)
 each appendix must be labeled with a number
(or letter) and title
 the appendix numbers and titles must be listed
on the Contents page under the heading

34. THANK YOU