Securely send current student records between districts

1. Student Record Requests
Made Simple…

2. Scribbles provides a Software-as-a-Service (SaaS) platform to
manage records, collect information, verify identity, process
payments and streamline the processes for K-12 school districts.
 Full Service K-12 Records Management Company
 Hosted, SaaS Solutions designed exclusively for K-12 School Districts
 Online Student Records Requests
 Online School Choice, Transfer and Open Enrollment Applications
 Online Records Management
 Online K-12 Records Transfer
 Serving over 6 million Students
 Managing over 200 Million Student Records
 Selected by 16 of the Top 30 School Districts in the US

3. All Clients are References…

4. Software Solutions
“Scribbles has delivered on its promise of paperless. With ScribOrder and
ScribOnline, we have completely automated our student records request
process resulting in a turnaround time within a day as opposed weeks. In
addition, we are generating about six times more revenue and saving on
printing and mailing costs.”
Prince William County Public Schools

5. Requestors
of Records
Current
Students
Former
Students
Corporate /
Education
Verifications
Gov.
Agencies
K-12 School
Districts -
Transfers
Colleges &
Universities
Law Firms
Adult
Education
Students
Holistic Approach:
Requestors

6. Record
Types
Transcripts
GED
Diplomas
Education
Verifications
Test Scores
Adult
Education
Deferred
Action
Attendance
Records
Health /
Immunization
Records
Holistic Approach:
Record Types

7. Unify, Optimize and
Control

8. Components
• 100% Hosted (SaaS)
• Online Request Form for K-12
School Districts
• Registration Form
• Verification Process
• Email/Text/Phone Notifications
• E-Document Delivery
• Fax and Mail (optional)
• Online Order Tracker
• Reports & Audit Trail
Benefits
• Self-Service for Schools Requesting Records
• Eliminates Cost of Printing, Postage & Faxing
• Insure FERPA Compliance
• Increases Security by Authenticating Requestor
• Accelerate Turnaround to Fulfill Requests
• Increase Security & Identity Verification
• Manages & Controls the Distribution of Records
• Securely Delivers Records Electronically to
Requesting School

9. K-12 Records
Transfer
UPS / FedEx
US Mail
Electronic FilesEmail
Faxes
How are Requests
Processed?

10. K-12 School Districts or School
Requests a Student Record
“The Requesting District” Experience

11. The Requesting District
Link to ScribOrder
The Requestor accesses ScribOrder from the
K-12 School District or High School website

12. The Requesting District
K-12 School District Icon
The Requestor selects the “K-12 School
District” Icon from ScribOrder

13. The Requesting District
Instruction Page

14. The Requesting District
Login

15. The Requesting District
Submit a Request

16. The Requesting District
Submit Request

17. The Requesting District
Email, Text and IVR

18. Order
Received
Order
Processed
Order
Delivered
Authentication
Approved
Information
Needed
Cannot
Authenticate
Identity
Document
Ready for
Review
The Requesting District
Multiple Touch Points

19. ScribOrder School District
Processes Student Records Request
“The Processing District ” Experience

20. The Processing District
Requests are Processed
The Processing District selects the request to process from ScribOrder

21. The Processing District
Processing the Request

22. K-12 School Districts or School Requests a
Student Record
“The Requesting District” FINAL Experience

23. The Requestor
Download Request
Once the Processor fulfills the order, the Requestor receives notification to
log in and download the requested student record to complete the process.

24. The Requestor
Download Request

25. Audit Trail

26. Contact Information:
Kelly Plourde
(704) 998-6557
Kelly.plourde@scribsoft.com
Please Visit
www.scribsoft.com

27. Reference Slides

28. Unify, Optimize and
Control

29. Components
• 100% Hosted (SaaS)
• Online Request Forms
• Corporation, Student and Walk-in
Options
• Online Payment
• Email/Text/Phone Notifications
• Interactive Voice Recognition (IVR)
• Identity Authentication
• Online Order Tracker
• Reports & Audit Trail
Benefits
• NO Cost to the District – FREE
• Produce Revenue for the District
• Self-Service for Students/Corporations
• Unify, Control and Optimize Records
Requests
• Insure FERPA Compliance
• Reduce Costs of Processes Request
• Accelerate Turnaround Time
• Increase Security & Identity Verification
• Manage & Control Records Distribution
Unify, Optimize and
Control

30. E-Transcripts Delivery

31. The Requestor
Account Creation

32. The Validation Process

33. The Requestor
Account Validation

34. The Processing District
Electronic Delivery
The Processor can
upload documents
or print them to
ScribOrder. Mail or
Fax Delivery is
optional.