The document discusses the importance of a satisfactory academic progress (SAP) policy aimed at improving student retention and success. It highlights issues such as declining student performance, the need for structured advisement, and the implementation of a 'success risk' policy to identify and support at-risk students. The document advocates for a proactive approach to student support through regular contact and the development of academic success plans.

1. Academic Success and Retention
• Satisfactory Academic Progress Policy
• Retention & Advisement Success Kit
EDUcation Company
Annual Planning Meeting

2. AGENDA
• Introduction: Scope and Purpose of Policy
• A “Success Risk” Policy: Prevention vs. Punitive
• Academic and Financial Aid Operations

3. SCOPE AND PURPOSE OF POLICY
WHERE ARE WE NOW? – A Close up view…
• Consistent approach, but loose threads
• Advisement process “there”, but disjointed
• Appeal process present, but lacks framework
• Understanding of SAP is isolated to a few, or is weak
• We are losing students. Our retention is suffering.
WHY DO WE NEED IT & WHERE WILL IT TAKE US?
• Clear, structured framework vested in accountability
• Sustain student success, increase retention

4. SAP policy must be “big picture”
A Sunday Afternoon on the Island of La Grande Jatte (1884)
Georges Seurat

5. 2014 SAP OUTCOMES
Who Failed SAP?
Academic Probation 74
Academic Warning 154
MTF Dismissal 6
SAP Dismissal 103
Grand Total 337
Museum of Man
Balboa Park

6. Who Appealed Dismissal?
Lansing 4
Billings 7
Ventura 6
Antioch 4
Midland 2
Austin 16
San Antonio 3
Grand Total 42
Number of students, multiple dismissal appeals: 7
Botanical Gardens
Balboa Park

7. Bea Evenson Fountain
Balboa Park
Who failed SAP, Graduated?
Academic Probation 26
Academic Warning 11
Grand Total 37
Number of students, multiple dismissal appeals, graduated: 7

8. Alcazar Garden
Balboa Park
Who Appealed, Graduated?
Lansing 2
Billings 4
Ventura 1
Antioch 1
Austin 1
San Antonio 4
Grand Total 13

9. Students that are technically meeting
satisfactory academic progress
requirements but show trends that they
could soon be in violation are identified
as “Success Risk”.
SUCCESS RISK:
A “SUCCESS RISK” POLICY:
Prevention vs. Punitive

10. Recognizing “SUCCESS RISK”
Such students may have indications of
• Declining CGPA over multiple modules or terms
• Showing patterns of dropped courses or fail grades
• Attempted credits is exceeding the total amount of
credits earned
• Student is a re-enter or a re-enroll following 365 days of
withdrawal
• Student has failed success or technology 101 courses
• Student has failed a “prerequisite” course

11. SUCCESS RISK: Attendance
Data Metrics
• 3 Day No Login report – failure to attend virtual class
• 3 Day absence report, or
• No Post Wednesday report
These Success Risk students must be contacted!
• Student Advisement contact
• Student Success contact
• Encourage contact with Staff or Faculty
• Provide solutions, resolve hurdles preventing participation

12. SUCCESS RISK: Grades
Data Metrics
• Below 70 report – students who’s current grade is below 70%
• Student Activity report
• Students receiving “F”, fail grades
These Success Risk students must be contacted!
• Student Advisement contact
• Student Success contact
• Encourage contact with Staff or Faculty
• Provide solutions to resolve hurdles preventing participation

13. ACADEMIC SUCCESS PLAN
Student’s blueprint for improving their
academic performance. Prepared in
consultation with their advisor, the
Academic Success Plan has several
components that together create a path
to success to reach their academic and
career goals.
Students who are repeat offenders of
Success Risk reports; who are in danger of
failing a course; or dropping, should create
a success plan with their advisor.

14. STUDENT WORKSHEET– Charting Success
Obstacle Solution #1 Solution #2 Solution #3
1.
2.
3.
Solution How will this solution help me? What will this solution require me
in terms of time and effort?
1.
2.
3.
Obstacle.
Solution.
Time.
Effort.

15. OPERATIONATIONIZING SAP
The SAP policy was designed to be a flexible, sustainable,
and compliant blueprint that will flourish in a hybrid
virtual, face-to-face environment.
The primary and end goal of the policy is to promote
student success availed by regular, consistent student
contact.

16. SAP OPERATIONS: How it Operates
• Emphasis and spotlight on prevention vs. punitive
• Unilateral definitions and formulas of calculation
• Specific timelines for action and follow up
• Fewer opportunities for appeal = increased student effort
• Streamline of school statuses = zero course interruption
• Clear ownership and accountability; no loose ends
• Leverage technology to work smarter, faster
• Reboot of our united stance toward a shared goal...
STUDENT SUCCESS = HIGHER RETENTION = HIGHER COMPLETION

17. • Satisfactory Academic Progress Policy
• Retention & Advisement Success Kit
QUESTIONS
EDUcation Company
Annual Planning Meeting