Your college is getting a new CMS and they want your input. Best day ever!
But here’s the thing: Most large, modern CMSes have hugely overlapping feature sets. Vendors will take one look at any list of feature requirements and tell you that their system can handle all of them with its eyes closed. So when making your recommendations, nuance is critical.
The good news? You don’t need to be a CMS expert to give meaningful input. You DO need to know how to identify your key content management needs and communicate them to decision-makers in an effective way.
23. Content management is the
systematic planning, development,
organisation, distribution, evaluation,
and preservation of all information
within an organisation.
Erik M. Hartman
@erikmhartman
24. Content management is the
SYSTEMATIC PLANNING, development,
organisation, distribution, evaluation,
and preservation of all information
within an organisation.
Erik M. Hartman
@erikmhartman
25. Content management is the
systematic planning, DEVELOPMENT,
organisation, distribution, evaluation,
and preservation of all information
within an organisation.
Erik M. Hartman
@erikmhartman
26. Content management is the
systematic planning, development,
ORGANISATION, distribution, evaluation,
and preservation of all information
within an organisation.
Erik M. Hartman
@erikmhartman
27. Content management is the
systematic planning, development,
organisation, DISTRIBUTION, evaluation,
and preservation of all information
within an organisation.
Erik M. Hartman
@erikmhartman
28. Content management is the
systematic planning, development,
organisation, distribution, EVALUATION,
and preservation of all information
within an organisation.
Erik M. Hartman
@erikmhartman
29. Content management is the
systematic planning, development,
organisation, distribution, evaluation,
and PRESERVATION of all information
within an organisation.
Erik M. Hartman
@erikmhartman
30. Content management is the
systematic planning, development,
organisation, distribution, evaluation,
and preservation OF ALL INFORMATION
within an organisation.
Erik M. Hartman
@erikmhartman
31. CONTENT MANAGEMENT is the
systematic planning, development,
organisation, distribution, evaluation,
and preservation of all information
within an organisation.
Erik M. Hartman
@erikmhartman
37. Your role is NOT to...
know the feature set of every CMS in
existence, be able to recommend the best
system, know all the technical ins and outs
of CMS integration, know what Gartner
thinks about all these CMSes, know how
your CMS will integrate with the other
platforms your institution is using,
understand what hardware is required to run
87. “Do not simply select vendors in the
Leaders quadrant; vendors from the
Challengers, Niche Players or
Visionaries quadrants may better
match your business goals and
requirements.”
Magic Quadrant for Web Content Management, August 2010
99. Process and workflow
Who are the
authors?
Who are
the
reviewers?
What are
the
workflow
paths? Where are
the
bottlenecks?
What tools
are being
used now?
100. Other existing systems
Are we
going to
keep using
them?
What
content
needs to be
pulled in?
What
content
needs to be
pushed?
In what
format?
Who is
responsible?
101. Other new systems
What new
systems need
to be
integrated? What
content
needs to be
pulled in?
What
content
needs to be
pushed?
In what
format?
127. Sample requirement
Short name The CMS should...
Explanation and
further notes
Reviewer
role
Offer a specialised
reviewer role, with
commenting/
annotation capability,
but no editing
capability.
This is distinct from an
editor role - an editor
can edit content inline; a
reviewer can't edit inline,
but can annotate
content with comments.