EDUCATIONAL FINANCE AND BUDGETING

1. Section 5
Expenditures and Disbursement

3. Government funds include public
money of every sort and other
resources pertaining to any agency of
the government
(Sec 392, PD 1445)

4. SOURCES OF FUNDS
Tax
Non-Tax Revenues such as fees to
be collected

5. 5.1 Government funds are generally
classified as follows:
5.1.1 General fund is available for any
purpose to which is legislative body may
choose to apply it.
5.1.2 Special fund is one which by
legislative action, segregates specified
revenues for limited purposes, often
called a “special revenue fund”

6. 5.1.3 Trust fund refers to the fund
which have come officially into the
possession of any agency of the
government or of a public officer as
trustee, agent or administrator or
which have been received for the
fulfilment of some obligations.

7. 5.2 Appropriations are generally
allotted to a general purpose
expenditures to be made for a
of incident purpose. There are those
which go into considerable detail and
limit the expenditures to curtain
amounts for certain very specific
purpose.

8. 5.2.1 Annual Appropriation consist of
specified amounts of salaries, wages
and sundry expenses etc. authorized by
congress or other appropriate
authorities as necessary for the regular
operations of all departments, bureaus
and the offices of the government
during any given year.

9. It is an appropriation available for
incurring obligations only during
specified calendar year or fiscal year
and sometimes referred to as “one-
year appropriation”.

10. 5.2.2 Continuing Appropriation
refers to the fund available to
support obligations for a specified
purpose or project, such as those for
the construction of physical structure
or for the acquisition of real property
or equipment or even those
obligations are incurred beyond the
budget year

11. 5.2.3 Contingent Appropriation is
one provide by law out of which the
executive branch of the government
may supplement regular
appropriations or meet emergency
expenditures.

12. 5.3.4 Supplemental Appropriation is
one prepared to adjust the equilibrium
of the first approved budget which has
been disturbed by current economic,
political or social conditions or to
provide an additional amount to the
original appropriations which proved to
be inadequate or insufficient for the
particular purpose intended.

13. 5.3 All money appropriated for
functions, activities project and
programs shall be available solely for
the specific purposes for which these
are appropriated.
(Sec 37, PD 1177)

14. 5.4 The amounts released, particularly but
not for limited to petroleum, oil and
lubricants as well as for waters,
and power services, telephone and other
communication services, rents, retirement
gratuity and terminal leave requirements,
shall be disbursed solely for such items of
expenditures in duly approved work and
financial plan.

15. 5.5 Authorized appropriations shall be
allotted in accordance with the procedure
outline hereunder:
5.5.1 Appropriations authorized for
DEP-ED maybe available for
expenditures when the Secretary
submits to the budget secretary a
request for allotment of funds
showing the estimated amounts

16. needed for each functions, activity or
purposed for which the fund are to be
expended during the applicable
allotment period.
5.5.2 In the administration of the
allotment system, each fiscal year
shall be divided into four quarterly
period

17. 5.5.3 At the end of every quarter, DEP-
ED shall report to the budget secretary
the current status of each appropriation,
the cumulative allotment, obligations,
incurred/ liquidated, total disbursement
and unliquidated obligations,
unobligated and unexpended balances,
and result of expended appropriations.

18. 5.5.4 Funds allotted to DEP-ED
Regional offices but included on the
budgets of Central office or which
are specifically allocated for the
different regions shall be released
directly to said regional offices.

19. 5.5.5 Fund released from the
appropriations provided in the GAA
for any function/project shall be
transmitted intact or in full to DEP-
ED and no retention of deduction as
reserves or overhead shall be made,
except as a authorized by law or
upon direction of the President of
the Philippines.

20. 5.5.6 Expenditures from lump-sam
appropriations authorized for any
purpose or for the DEP-ED in any
annual GAA or other act from any fund
of the National Government, shall be
made in accordance with a special
budget to be approved by the
President, which shall include the
number of each kind of position,
designations and annual salary
proposed for which an appropriation is
intended.

21. 5.5.7An operational cash budget
shall be implemented to ensure the
availability of cash resource for
priority development projects and to
establish a sound basis for
determining the level, type and
timing of public borrowings.

22. 5.5.8 The Budget Secretary may
establish the reserves against
appropriations to provide
contingencies and emergencies
which may arise later in the fiscal
year and which would otherwise
require deficiency appropriations.

23. The establishment of appropriations
reserves shall not be necessarily mean that
such portion of the appropriation will not
be made available for expenditures. Should
condition change during fiscal year,
justifying the use of reserve, necessary
adjustment may be made by the
commissioner when so requested by the
office or agency concerned.

24. Thank you
JSA