4. G – Gender : Present gentleman to the lady
A – Age : Young to the old
R – Rank : Junior to the senior
Others : A peer in your company to a
peer in another company
An individual to a group
Handshake is firm, strong, warm and enthusiastic
Maintain eye contact
5. Stop, look, listen
Don’t Panic
Be generous with compliments
and favorable personal remarks
Accept compliments gracefully
Avoid gossips
Introduce yourself
7. Keep business cards handy, up to date and
with no defects
Wait for the proper time before giving out cards
Do not force your card on a senior executive you
meet. Give only when it is asked for
Be selective about the people to whom you give
your card
Present the card in the fingers of both hands with
face up so that recipient can read it
Don’t keep the card immediately. Read first
information on the card
9. a. Invitations and Replies
b. Attire
c. Reception line
d. Cocktail bar
d. Entering the dining area /seating plan
e. Conduct at table / Toast
f. End of dinner
10. To welcome
Past District Governor Danny Yu and Spouse Cynthia Yu
Past District Governor Josie Ang and Spouse John Ang
request the pleasure of the company of
District Governor Ernie Choa and Spouse Celene Choa
at Dinner
on Friday, February eighteenth,
Twenty hundred and eleven
at seven o’clock
Rizal Ballroom, Shangri-la Hotel
Makati City
R.S.V.P. Attire : Filipiniana
Formal
Linda Atayde 818-8888 Gentlemen : Barong Tagalog
Ladies : Long Gown
11. Hosts’ names
Occasion
Venue (if address is not familiar to guest, attach a sketch)
Time, date, day of the week, spelled out in full (no
abbreviation)
R.S.V.P/ To remind/Regrets only
Attire
In the third person, paying special attention to titles
Contents:
12. Reception Line
Host, Guest of Honor, Hostess, Wife of Guest of
Honor
or:
Host, Guest of Honor, Wife of Guest of Honor,
Hostess
13. Formal : Black tie invitation - Men wear tuxedos
Women wear long dresses or dressy evening separates
Formal : Men wear dark suit and tie
Women wear cocktail, long dresses or dressy evening separates
Semi-formal: Evening -Men wear dark suits; Women wear cocktail dress
(Daytime) Men wear suits, women wear appropriate short dress or
dressy suit
Business Formal : the same as semi-formal
Women wear more tailored dressy suits and dresses
Smart Casual : Dressed-up versions of casual looks
14. Fresh vegetables with dip : dip only once,
never a second time after taking a bite
When hors d’oeuvres are served with
toothpick, never put the used picks back
on the serving platter or ash trays.
Don’t monopolize the serving table
Smokers should take a hint when there are
no ashtrays
15. Seize the moment to make new acquaintances
Take the time to check out the seating chart
and meet your dinner partner
Gentlemen, escort your dinner partner
Once seated at the table, wait for the hostess
to put her napkin on her lap, then follow
Cocktails before dinner
16. HOST
4th Most Important
Female --
3rd Most Important
Male --
Most Important
Female --
2nd Most Important
-- Female
4th Most Important
-- Male
3rd Most Important
-- Female
Most Important
-- Male
HOSTESS
2nd Most Important
Male --
17.
18. • Host & Hostess sit on opposite ends of the table, or sit facing each other in the middle of
the table.
• Male guest of honor or highest ranking male guest sits to the right of the hostess, while
second ranking male guest sits to the left of the hostess and so on down the line.
• Highest ranking female guest sits to the right of host, while second highest ranking female
guest sits to the left of host, and so on down the line.
• The guest of honor should be given a seat facing the door or windows, never with his back
to the door.
• Couples do not sit beside each other. Neither do guests of the same gender.
• A considerate hostess will take extra efforts to match personalities and inclinations of dinner
partners without compromising the order of precedence
SEATING ARRANGEMENT
19.
20. Engage in a conversation with your dinner
partners on both sides
When handling silver, observe the outside
first rule; dry food on the left and wet food
on the right
When challenged with difficult or uncommon
food, watch hostess
21. Toasts are made to honor person/s and
events. Generally a gentleman or
occasionally, a lady offers the toast
Courteous guests rise when toasting, while
honoree stays seated and does not drink the
toast; Instead he/she may rise to return the
toast and thank the toasters
22. Guests again take the cue from hostess. By
setting the napkin on the table, the hostess
signals the end of dinner, rises and leads
guests to another activity, say coffee or after
dinner activity.
It is customary for the guest of honor to
depart first and the guests follow
23. Cocktails or cocktail party: informal , runs for
specific time (1 ½ - 2 hours), after 5 until just
before dinner; finger foods and drinks served to
guests who mostly are standing and circulating
Cocktail buffet: more formal. small tables and
chairs are provided. Guests take their food from
a buffet table
Cocktail reception: a formal event. Champagne
is always served and food is more elaborate.
Maybe before dinner or after an event.
Reception: large cocktail party; official in nature
and there is always a reception line
BYOB, BYOF, Pay-Back party
24. Ensure that the party is run at “Performance Level”.
Confirm attendance of guest of honor before issuing invitation.
Know your guests.
Be prepared to address emergency situations.
Give special attention to guest/s of honor while ensuring that other guests
are attended to as well.
Keep conversation running.
Keep yourself as well as the guests relaxed.
25. Be punctual. Guest of Honor must be the first to
arrive and the first to leave.
It is customary for guests to bring a gift for the
hostess .
A guest of honor may send a gift to the hostess
before, during or after the event.
Gossiping is strictly taboo. So are topics which
are controversial in nature.
26. Speak in the language which can be
understood by all. Avoid the temptation of
conversing in the local tongue when others
within the circle of conversation do not
understand such dialect/language.
Do not overstay.
Thank you notes a day after the party are
still in fashion.
