Raj Bhogal, Head of Regulatory Inspections, R&D Quality Takeda on the topic of 'Pharmacovigilance Inspections' at IFAH held at Le Meridien, Dubai on 16th - 18th December, 2019.
2. Disclaimer
“The views and opinions expressed in this presentation are those
of the author and do not necessarily represent official policy or
position of Takeda”
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3. Agenda
• Importance of Pharmacovigilance
• Pharmacovigilance Inspection Management
• PV System Legislation Updates
• Regulatory Agency Trends & Inspection
Findings
• Consequences of Poor Inspections
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4. Importance of Pharmacovigilance
• Pharmacovigilance is the science and activities
relating to the
– Detection
– Assessment
– Understanding and
– Prevention
of adverse effects or any other medicine-related
problem.
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5. PV in Product LifeCycle
• Before a medicine is authorised for use, evidence of its safety and
efficacy is limited to the results from clinical trials
– where patients are selected carefully and followed up very closely
under controlled conditions.
– This means that at the time of a medicine's authorisation, it has been
tested in a relatively small number of selected patients for a limited
length of time.
• After authorisation the medicine may be used in a large number of
patients, for a long period of time and with other medicines.
– Certain side effects may emerge in such circumstances.
• It is therefore essential that the safety of all medicines is monitored
throughout their use in healthcare practice.
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6. Objectives of PV System Inspections
• To determine that the marketing authorisation holder has the
following in place to meet their pharmacovigilance obligations
– Personnel
– systems
– facilities
• To identify, record and address non-compliance
– which may pose a risk to public health
• To use the inspection results
– For enforcement action basis, where considered necessary
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8. PV System Element Ownership
Research
Non-clinical
studies and
Literature
Owned by Global Safety Team
Owned by other R&D functions
Safety Review
Team
Company Core
Data Sheet
Aggregate
reports
Risk
Management
Plan
Investigator
Brochure/
Informed Consent
Ad Hoc
Communication
Global Safety
Individual Case
Safety Reports
Tech Op
Quality
Complaints
Epidemiology
Population data
Epi Studies
Regulatory
Affairs
HA Requests
Clinical
Clinical trials
Registries
Local
Label
Labelling
Committee
Commercial
Patient Support
Programs/MR
Product
Council
Medical
Affairs
Medical Info
Literature
Quality Management System
Procedural documents
Training
Deviations
CAPA process
Audits
Metrics
Inspection management
Owned by commercial
Owned by Tech Ops/Mfg
9. How do you decide support model?
• Determined by the following
– Country of inspection
– Inspectorate/Regulatory Authority experience
– Announced or unannounced
– Inspection Duration
– Previous inspection experience and any previous inspection findings
and severity across GxPs
– Language of inspection conduct
– Scope of inspection (R&D, Tech Ops, Commercial) & MAH entities
– Size of site (incl. Quality personnel) & PV System related activities
– Subject matter experts location
– Scope of PV system related changes
– Risk areas
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10. Inspection Management
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Lead Inspection Readiness
Activities
Host Inspections or
oversee if delegated
Share Lessons learnt and
findings with R&D
stakeholders and LOCs
Coordinate Responses &
CAPAs
Review evidence of CAPA
completion
Perform CAPA
Effectiveness Checks
11. Inspection Readiness – Who?
• All Company Employees
• All Agents of Company
– Contractors & temporary employees
– CROs
– Distributors, Vendors and Other External Service Providers
• Anyone who may receive Safety Information/AEs in the
normal course of their daily work
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12. Inspection
Readiness
Step 1 Step 2 Step 3 Step 4
Step4Step3Step2Step1
People
Integrity
Excellence
Sharing Industry
Findings
Sharing previous audit/
Inspection findings, reports and
responses
Understand the Inspection
process, legislation
Complete trainings
Update CVs and JDs
Review
Inspection
Readiness
checklist
Attend the
Inspection
Kick off meeting
Identify SMEs
Interview
Prep
Run through
the Inspection
logistics
Write Position
Statements
Identify CAPAs
Highlight areas of non
Compliance or risk to
Management and Quality
Print the prep
documentation
Review processes
& documentation
Work in cross functional
Teams to prepare
Document
Deviations
Review the inspection
Readiness checklist
Create a
collaboration
site
Logistics
planning
13. Where are Authorities actively inspecting?
Australia
Belgium
Brazil
Bulgaria
Canada
Chile
China
Colombia
Costa Rica
Croatia
Denmark
Europe
France
Indonesia
Japan
Jordan
Moldova
Netherlands
Poland
Portuguese
Saudi Arabia
Slovenia
Sweden
Switzerland
UK
USA
EVOLVING…
Arab GVPs
China, India, Australia
Singapore, Malaysia, Vietnam, Egypt
• Implementation and
adoption of EU GVP
like legislation
• Implementation of
Compliance
Questionnaires
• Focus on QMS
• Focus on Contact
person responsible for
pharmacovigilance
• Implementation
of ISO, ICH E2B(R3),
EVDAS
• FDA unannounced
• focus on ICSR, QMS, Deviations and CAPA
• European Authorities
• Concept of supersite/volume of requests
• Health Canada
• unexpected lack of effect, QMS and training
• SwissMedic
• Swiss PV requirements, causality assessment
14. GVP - MHRA Findings
Source: MHRA Symposium May 2018 &
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/761289/GPvP_Metrics_2017-18_.pdf
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April 2016 – March 2017 April 2017 – March 2018
Critical
Reference Safety Information on
decrease
Increase in relation to signal
management and supervision and
oversight of the PV system
Major
Quality Management
Ongoing safety evaluation and RSI
supervision and oversight of the PV
system
Critical & Majors
Risk Management
Quality Management System
Ongoing Safety Evaluation
16. GCP – MHRA Critical Findings
• “The MHRA approved Reference Safety Information (RSI) in effect
at the time of occurrence of a Serious Adverse Event (SAE) was not
being used for expectedness assessments as required by CT-3
guidance.”
Source:
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/706356/GCP_INSPECTIONS_
METRICS_2016-2017__final_11-05-18_.pdf
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17. Consequences of Poor Inspections
• Failure to demonstrate remediation of major findings results in critical
findings
• Initiates ANNUAL inspections – major resource consumption
• Remediation efforts become greater and more costly
• Regulatory Agency meetings
• Could negatively impact current approvals and future filings
• Require a response from industry within a specific timeframe
• FDA 483 letters
• Enforcement Actions
– Administrative: license suspension or revocation
– Legal: seizure, injunction, consent decree, prosecution
• Infringement notices e.g., MHRA & Injunction letters published e.g.,
ANSM
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