This letter provides an offer of at-will employment to [First Name] as a [Job Title] at [Company Name]. The offer is contingent on completing pre-employment screening including a drug test and reference check. The letter outlines an initial salary, benefits including paid time off, holidays, and eligibility for profit sharing and insurance plans. It requests the applicant sign to accept the offer and return completed forms on their start date.

1. Date]
[First and Last Name]
[Street Address]
[City, State Zip Code]
Dear [First Name],
I am very pleased to provide you with this letter confirming our offer of at-will employment with [Company Name]
subject to the terms and conditions outlined in this letter. With your acceptance of this offer, you will assume the
position of a [Job Title] reporting to [Supervisor’s Name] who is our [Supervisor’s Job Title]. Please sign below to
indicate your acceptance of employment with [Company’s Name] on the provisions expressed in this letter and
return it to me as soon as possible in the attached envelope.
Our offer of employment is contingent upon your successful completion of the company’s pre-employment
screening process, which includes a drug screening and reference checking. Enclosed are the applicable forms to
complete this process.
As a full-time employee you will be expected to regularly work 40 hours per week, and your initial salary will be [$
] per year. We are also pleased to provide you with the following benefits package:
• Immediately upon hire, you shall be entitled to 1 week of paid vacation, 3 personal days, and 1 week of
paid sick time. After 1 year, you shall be entitled 2 weeks paid vacation annually, 3 personal days, and 1
week of paid sick time.
• Six company-paid holidays
• Eligibility for the profit sharing plan, health and dental coverage, 401(k), and flexible spending accounts
(subject to plan terms).
• Eligibility for company-paid benefits such as life insurance, short-term disability pay, and long-term
disability (subject to applicable waiting periods);
Enclosed with this letter are employment and payroll forms each listed below. Please complete these
forms and return on your start date, which is scheduled to begin at 9:00 am on [Date].
Form(s) to complete & bring back on your start date:
 W-4 Federal Tax Form
 State Tax Form
 Employment Information Sheet
 Authorization for Automatic Direct Deposit
 (I-9) Employment Eligibility Verification Form. Please bring two forms of ID with you on your
start date. Acceptable forms of ID are listed on the back of the I-9 form.
 Name Badge Form
[First Name], we were impressed with your skills and accomplishments and feel your experiences are a
good match for our present needs. We look forward to having you as part of our team!
If you have any other questions regarding this letter, please do not hesitate to contact me at [ ].
Kindest Regards,
Accepted: Date: _______________
Employee Signature
Enclosures