Project management week 7

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Project management week 7

  1. 1. PROJECT MANAGEMENT PRESENTATIONS Week 7 Propedeuse ICM 2010-2011 School of Communication & Media - INHOLLAND
  2. 2. Presentations <ul><li>Why? </li></ul><ul><li>Provide information </li></ul><ul><li>‘ Captive audience’ (opportunity to highlight certain issues) </li></ul><ul><li>Get the audience on your side </li></ul><ul><li>Can be more convincing than written report </li></ul>
  3. 3. Presentations <ul><li>Contents of the Presentation </li></ul><ul><li>What are the objectives? (e.g. to motivate, persuade, train or sell something?) </li></ul><ul><li>What is the topic? What do you want to highlight? </li></ul><ul><li>How much time do you have? </li></ul><ul><li>How will you present the information? </li></ul><ul><li>What questions will you be asked at the end of your presentation? </li></ul>
  4. 4. Presentations <ul><li>One word of advice…. </li></ul><ul><li>Practice! </li></ul><ul><li>Practice! </li></ul><ul><li>Practice! </li></ul>
  5. 5. Presentations <ul><li>One word of advice…. </li></ul><ul><li>Practice: </li></ul><ul><li>Speaking WITHIN the time limit </li></ul><ul><li>Using any aids ESPECIALLY electronic equipment </li></ul><ul><li>AND BE ON TIME! </li></ul>
  6. 6. Presentations What goes into a successful presentation? Verbal: Speak clearly and loudly enough Speak at a good tempo (not too fast) Use good grammar Stay within the time limit Use humour when appropriate
  7. 7. Presentations What goes into a successful presentation? Non-verbals: Be on time Be aware of your posture & body language Use eye contact Think positively Try to look confident, ESPECIALLY if you are not feeling confident!
  8. 8. Presentations <ul><li>Structure of the Presentation </li></ul><ul><li>Introduction </li></ul><ul><li>Main Body </li></ul><ul><li>Conclusion </li></ul>
  9. 9. Presentations <ul><li>Structure of the ‘The Project Manager’ Presentation </li></ul><ul><li>Introduce yourself </li></ul><ul><li>Briefly outline the plan (state the main points) </li></ul><ul><li>Prepare yourself for questions </li></ul><ul><li>- consider what questions you may be asked </li></ul><ul><li> - decide how you will answer these questions </li></ul>
  10. 10. Presentations <ul><li>Structure of the ‘The Project Manager’ Presentation </li></ul><ul><li>Introduce yourself </li></ul><ul><li>Briefly outline the plan (state the main points) </li></ul><ul><li>Prepare yourself for questions </li></ul><ul><li>- consider what questions you may be asked </li></ul><ul><li> - decide how you will answer these questions </li></ul>
  11. 11. Presentations <ul><li>Structure of the Presentation </li></ul><ul><li>Main Body </li></ul><ul><li>Choose a structure: </li></ul><ul><li>Cause and effect </li></ul><ul><li>Chronological order of events </li></ul><ul><li>Question & Answer </li></ul><ul><li>Proposition, discussion, conclusion </li></ul><ul><li>Discuss your topic according to the chosen structure: </li></ul><ul><li>Introduce each sub-topic </li></ul><ul><li>Brief summary after each sub-topic </li></ul>
  12. 12. Presentations <ul><li>Structure of the Presentation </li></ul><ul><li>Conclusion </li></ul><ul><li>Summarise the main points </li></ul><ul><li>State your conclusions and repeat them </li></ul><ul><li>End on a ‘catchy note’ </li></ul><ul><li>Answer questions </li></ul>

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