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"How we switched to Kanban and how it integrates with product planning", Vadym Pospielov

Fwdays
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The practical application of the Kanban development approach, its features at Uklon, and the reason we call it Kanplan. This topic will cover the following questions: - Philosophy of Kanban How we got to Kanban methodology; - What key metrics we use; - Why Kanban is not just about support, but also about active development; - Where to start setting up and what to monitor at the start; - Our practice of building the product plan and how it is connected to Kanplan

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"How we switched to Kanban and how it integrates with product planning", Vadym Pospielov
Our switch to Kanban
and how it integrates with the product planning
Vadym Pospielov
VP of Engineering
1. What is Uklon today?
2. Evolution of the processes at Uklon
3. What is Kanban method?
4. Where to start?
5. Flow Metrics
6. Measuring Tools
7. Product plan Kanplan and BigGuntt
Agenda
Uklon in numbers
12 220+
IT Division
Product Teams
16 M
Android/iOS
downloads
1.3M+
MAU
30+
microservices
3
Countries
30
Cities
Evolution of the processes at Uklon
2022
Transformation
Scaling Kanban to all teams. New process
settlement, workflow, configuration Jira
Boards and work tools. Define key process
metrics.
2023
Kanban as
a standard
for all teams
2015
Scrum
Uklon actively uses SCRUM with all the
attributes. Intensive headcount growth.
Spring 2021
Launching Kanban
Starting from several teams.
Engineering Manager positions for
all teams appeared.
2019
Experiments with
SAFe and initiatives
prioritization
● Scrum without timeboxing
● We lose our ability to plan
● Suitable for technical support services but not for
developing innovative products
● An excellent replacement for a to-do list
● A method for implementing small changes
● More closely related to the Waterfall model than to Agile
● Three rules are clearly insufficient to provide any guidance
● A method that does not involve a specific procedure
Kanban myths
https://www.onlineprogrammingbooks.com/kanban-for-skeptics/

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"How we switched to Kanban and how it integrates with product planning", Vadym Pospielov

  • 2. Our switch to Kanban and how it integrates with the product planning Vadym Pospielov VP of Engineering
  • 3. 1. What is Uklon today? 2. Evolution of the processes at Uklon 3. What is Kanban method? 4. Where to start? 5. Flow Metrics 6. Measuring Tools 7. Product plan Kanplan and BigGuntt Agenda
  • 4. Uklon in numbers 12 220+ IT Division Product Teams 16 M Android/iOS downloads 1.3M+ MAU 30+ microservices 3 Countries 30 Cities
  • 5. Evolution of the processes at Uklon 2022 Transformation Scaling Kanban to all teams. New process settlement, workflow, configuration Jira Boards and work tools. Define key process metrics. 2023 Kanban as a standard for all teams 2015 Scrum Uklon actively uses SCRUM with all the attributes. Intensive headcount growth. Spring 2021 Launching Kanban Starting from several teams. Engineering Manager positions for all teams appeared. 2019 Experiments with SAFe and initiatives prioritization
  • 6. ● Scrum without timeboxing ● We lose our ability to plan ● Suitable for technical support services but not for developing innovative products ● An excellent replacement for a to-do list ● A method for implementing small changes ● More closely related to the Waterfall model than to Agile ● Three rules are clearly insufficient to provide any guidance ● A method that does not involve a specific procedure Kanban myths https://www.onlineprogrammingbooks.com/kanban-for-skeptics/
  • 8. What is Kanban method Visualize Work This visual representation allows teams to quickly grasp the status of work and identify bottlenecks or areas that require attention. Kaizen Improve Collaboratively Japanese business philosophy that concerns the processes that continuously improve operations and involve all employees. Kaizen sees improvement in productivity as a gradual and methodical process. Manage Flow Kanban places a strong emphasis on the smooth flow of work through the system. Work items should move through the workflow stages at a sustainable pace, and the goal is to reduce lead times. By optimizing flow, teams can deliver value to customers more predictably. WIP By setting WIP limits teams ensure that they focus on completing existing tasks before starting new ones. This helps in preventing overloading and reduces multitasking, ultimately improving efficiency. The philosophy of Kanban revolves around several key principles:
  • 9. Align your managers before start Where to start? Step 1 Best way to do that is pretty trivial. Make sure your managers that will be contributing to Kanban deployment (EMs, TLs, even maybe HRs) read at least 1 book to understand what Kanban is* *Kanban: Successful Evolutionary Change for Your Technology Business
  • 10. Where to start? Step 2 Kanban doesn't require a complete overhaul of existing processes. Teams can start implementing Kanban in their current environment and gradually make improvements. It's adaptive and incremental. Start Where You Are
  • 11. Where to start? Step 3 Because you have to change mindsets, processes and culture. The culture of continuous improvement is foundational to Kanban. It promotes a mindset of learning, adapting, and striving for excellence. Prepare yourself to fight for continuous changes :)
  • 12. Where to start? ● Change approach to estimation ● Fight with variability: it helps for predictions ● Focus on quality ● Configure boards and WIP Limits ● Focus on release management (release often) ● Determine system bottlenecks ● Find a tool to monitor the system ● Define flow metrics and its targets Some practical advises
  • 13. At Uklon we track these Flow Metrics: Cycle time It measures the time it takes for a specific task, work item, or project to move through a given process, from initiation to completion. Flow Efficiency Throughput Measures the number of work items completed within a specified time frame WIP Represents the amount of work that is actively being worked on at any given time.
  • 14. Measuring Tool: Nave Nave is a Kanban analytics suite that helps managers increase their team performance, identify bottlenecks with ease, and focus on improving flow efficiency. Nave uses the Kanban Method to reveal the fundamental characteristics of your workflows. We have enhanced the industry-standard analytical charts to help you manage your work using a data-driven approach.
  • 20. Where our product plan meets Kanplan
  • 21. Monte Carlo Where our product plan meets Kanplan
  • 23. Where our product plan meets Kanplan: Sustained short releases increased our predictability, allowing us to keep commitments for the deadlines of our Initiatives. All teams increased their key indicators, but some of them 2.5x decreased Release cycle time days and increased 2x Flow Efficiency. We are good enough at the teams level, but now we are considering to spread the Kanban practices on Initiatives.
  • 24. Contacts VP Of Engineering Vadym Pospielov Let's connect with me on LinkedIn