Prensentation about eProcurement Indonesia Software Feature

1. E-PROCUREMENT INDONESIA SYSTEM
SUMMARY PROPOSAL - IMPLEMENT E-PROCUREMENT TO ACCELERATING
BUSINESS PROCESSES AND DRIVING PURCHASING COMPLIANCE

2. E-PROCUREMENT INDONESIA
WHO’S USING E-PROCUREMENT INDONESIA
E-PROCUREMENT PT PERKEBUNAN NUSANTARA XII ( 2014 ) On Premise
E-PROCUREMENT PT TERMINAL PETIKEMAS SURABAYA ( 2015 ) On Premise
E-PROCUREMENT PT GAGAS ENERGI INDONESIA ( 2016 ) On Premise
E-PROCUREMENT PT PENGEMBANGAN PARIWISATA INDONESIA ( 2017 ) On Premise
E-PROCUREMENT PDAM TIRTA KENCANA KOTA SAMARINDA ( 2016 ) On Premise
E-PROCUREMENT PT ASURANSI JIWASRAYA ( 2015 ) On Premise
E-PROCUREMENT PT VALE INDONESIA TBK ( 2017 ) On Premise
E-PROCUREMENT PT BANK ANZ INDONESIA ( 2017 ) On Premise and Cloud
E-PROCUREMENT PERUSAHAAN UMUM PERIKANAN INDONESIA ( 2017 ) On Premise
E-PROCUREMENT PT PERIKANAN NUSANTARA ( 2017 ) Cloud
E-PROCUREMENT PDAM SURYA SEMBADA SURABAYA ( 2018 ) On Premise
E-PROCUREMENT YAYASAN DOMPET DHUAFA ( 2018 ) On Premise
E-PROCUREMENT PT PETROSEA TBK ( 2019 ) On Premise
E-PROCUREMENT PT TRAKINDO UTAMA TBK ( 2019 ) On Premise
E-PROCUREMENT PP GELORA BUNG KARNO ( 2020 ) On Premise
E-PROCUREMENT PT MUBADALA PETROLEUM TBK ( 2020 ) On Premise

3. Vendor Management Module
Tender Management Module
PO/Contract Monitoring Module
2014 2015 2016 2017
Platform Migration
From Java to .Net and PHP
Catalogue Management Module
2018 2019
Contract Management Module
2020 2021 2022
E-Procurement Lite Cloud
E-Procurement Mobile Application
E-Invoice Module
E-PROCUREMENT INDONESIA
PRODUCT RELEASE MANAGEMENT
*already release and already used by customer

4. E-PROCUREMENT INDONESIA
SAMPLE OUR IMPLEMETATION EXPERIENCES
QTY
1 LOCAL 865
2 NATIONAL 960
3 OVERSEAS 84
4 NEW VENDOR (OTHERS) + OVERSEAS 615
NO
SUMMARY
MODIFYURAIAN
Experiences Handling from Number of Vendors
# 2524 Vendors Active and Verified
Experiences Handling from Number of Transactions
APR MAY JUNE JUL'17 JUL'18 AUG'18 SEP'18 OCT'18 NOV'18 DEC'18 JAN'19 FEB'19 MAR'19 APR'19
264 306 232 606 149 166 126 358 245 188 220 194 151 89
# 3294 Transactions Per Year
*Source Data Real Executive Summary Apr 2019
SAMPLE CASE E-PROCUREMENT INDONESIA IMPLEMENTATION

5. E-PROCUREMENT SYSTEM
IMPLEMENT E-PROCUREMENT TO ACCELERATING BUSINESS PROCESSES AND
DRIVING PURCHASING COMPLIANCE
“eProcurement is a fully capable electronic Web application for purchasing goods and services”
-- Vanderbilt University
“eProcurement is also a procurement automatization process”
-- Henriksen & Mahnike
“eProcurement is the business-to-business or business-to-consumer or business-to-government purchase and sale of supplies, work, and services
through the Internet as well as other information and networking systems, such as electronic data interchange and enterprise resource planning”
-- wikipedia

6. Proses validasi dan verifikasi
vendor
Pendaftaran Vendor Vendor Terverifikasi
Proses Pengadaan atau
Pelelangan
Mencari Pemasok
Barang dan Jasa
Vendor yang berkualitas
dan efisien
INPUT PROSES OUTPUT
Order Manajemen and
Manajemen Kontrak or PO
Hasil Tender
Purchase Order
Good Receive,
KPI Vendor
VENDOR MANAGEMENT
TENDER MANAGEMENT
ORDER MANAGEMENT
E-PROCUREMENT SYSTEM
IMPLEMENT E-PROCUREMENT TO ACCELERATING BUSINESS PROCESSES AND DRIVING
PURCHASING COMPLIANCE
Catalogue and Auto
Comparation
Pembelian Via Catalog,
Marketprice
CATALOGUE MANAGEMENT
Mencari Pemasok
Barang dan Jasa
Contract Repository and
Contract Management Process
Hasil Tender
Supplier Award
Contract Final
Reviewed Legal, Committee
and Vendor
CONTRACT MANAGEMENT

7. E-PROCUREMENT INDONESIA SYSTEM
BENEFIT OF USING E-PROCUREMENT SYSTEM
 ONLINE REGISTRATION FOR POTENTIAL SUPPLIER OR VENDOR
 ONLINE STANDARDIZED SUPPLIER REGISTRATION AND LEGAL SUBMISSION
 ONLINE ACTIVATION AND VERFICATION SUPPLIER OR VENDOR REGISTRATION
1. GETTING SUPPLIERS TO COME TO YOU
 QUALIFIED SUPPLIER ( BASED ON COMMODITY, BUSINESS FIELDS )
 COMPLETE LEGAL DOCUMENTS AND FINANCIAL DOCUMENTS
 EXPERIENCES AND EXPERT SUPPLIER OR VENDOR
2. GRAB QUALIFIED POTENTIAL SUPPLIERS
3. KEEP THE BEST SUPPLIERS ON SIDE
E-PROCUREMENT CAN REDUCE COST FOR ADMINISTRATIVE EFFECTIVENESS
Gartner Group States that Manual Procurement is, on average an 11
Step Process in Administration, and using Systemize with
eProcurement system can be reduce this cost by as much as 80%.
-- Gartner Group
80%
4. PAPERLESS DOCUMENT MANAGEMENT – GREEN COMPANY
 TRANSPARENT AND CLEAR SCHEDULE TENDER PROCESS
 AUTOMATIC NOTIFICATION FOR SUPPLIER EXPIRATION DOCUMENTS AND ALL
PROCUREMENT ACTIVITIES
 BETTER RELATIONSHIP WITH SUPPLIER
 ALL PROCESS WILL BE PAPERLESS
 EFFICENCY IN DIGITAL PAPERWORK
5. PROCUREMENT GO WITH AUTOMATIC FLOW
 FLEXIBLE AND AUTOMATIC PROCUREMENT WORKFLOW
 SHORTLISTED QUALIFIED SUPPLIER OR VENDOR
 EASY TO FINDING GOODS, SERVICES SUPPLIER OR VENDOR
 E-BIDDING, E-EVALUATION, E-CATALOG
 ONLINE AND TRANSPARENT EVALUATION
 EASY FOR DOING COMPARASION
 FLEXIBLE MATRIX EVALUATION CRITERIA
 AUTO RANK RELATED EVALUATION RESULT
6. HIGH VALUE OF E-EVALUATION
7. ACCOUNTABILITY, COMPLY AND SECURE PROCESS
 ACCOUNTABLE AND DETAIL CAPTURE PROCESS
 MATURE SECURITY TECHNOLOGY
 AUDITABLE HISTORY LOG IN EVERY PROCESS
CALCULATION OF COMPLIANNCES BENEFITS CAN BE ESTIMATED :
New Procurement System Audit and Control Access System able to Reduce
Indirect Cost such as Data-Correction, Dispute Management, Request for
Duplicate Copies, and Wrong Approval Process.
REDUCE INDIRECT COST

8. VENDOR REGISTRATION FORM VENDOR LOGIN FORM
VENDOR DATA AND LEGAL FORM
E-PROCUREMENT INDONESIA SYSTEM
BENEFIT OF USING E-PROCUREMENT SYSTEM
INTEGRATION PURCHASE REQUEST WITH PURCHASING SYSTEM
AUTOMATIC REMINDER
DETAIL AUDIT TRAIL
SAMPLE SCREENSHOOT

9. NEW PROCUREMENT SYSTEM
BENEFIT OF NEW E-PROCUREMENT SYSTEM
 ABLE TO INVITE MORE THAN 10 SUPPLIERS TO ONLINE BIDDING
 QUICK BIDDING PROCESS
 GET MORE COMPETITIVE PRICE VIA BIDDING
8. SAVING COST WITH GRAB COMPETITIVE PRICE
ABILITY TO SAVING UNTIL 20% PER TENDER / PROJECT
COST, EVEN GIVE SAVING WITH AVERAGE SAVING FROM
PROJECT COST BUDGET
9. USING E-BIDDING TO DRIVE PRICE DOWN
20%
10. LESS PAPER BRING SIGNIFICANT SAVING FOR ORGANISATIONS
 INTEGRATED SYSTEM PROCUREMENT, GOOD RECEIVE AND FINANCE
 EFFICIENT IN PAYMENT PROCESS AND PAYMENT REMINDER
 ABILITY TO MANAGE CONTRACTS MORE EFFICIENTLY
11. AVOID PENALTY FEE BECAUSE OF LATE PAYMENT
“Savings of up to 90% on purchase order costs have been quoted
by HP (£100– £10)”
“Automatic Integration with Finance System , Able to
Create Zero Defect, Penalty Fee Never appear
because of Late Payment to Suppliers”
ZERO
DEFECT
12. UTILIZING E-CATALOG FOR SAVINGS AND CONTROL
 AVOID SINGLE SUPPLIERS OR NON COMPETITOR SUPPLIER
 INTERNAL SEARCH ENGINE FEATURE FOR GOODS AND SERVICES
 HELPFUL TO DEFINE RANGE PRICE / OWNER ESTIMATION ( COGS
 IDENTIFY CRITICAL SUPPLIER BY HAVING ALTERNATIVE SUPPLIER
 REDUCED SUPPLY CHAIN RISK WITH SINGLE SUPPLIER
14. BUSINESS CONTINUITY MANAGEMENT ( BCM ) MADE EASY
 CHANGES ALL PROCESS FROM MANUAL TO DIGITAL
 REDUCED CYCLE TIMES WITH DIGITALY PAPERWORK
13. REDUCED CYCLE TIMES
 FAST IMPLEMENTATION OF E-PROCUREMENT SYSTEM
 EASY INTEGRATION WITH ANOTHER LEGACY SYSTEM
 SUPPORT ANY BUSINESS NEEDED
15. MATURE E-PROCUREMENT SYSTEM ARE SAVING COST
AND SPEED IMPLEMENTATION

10. PROCUREMENT FLEXIBLE FLOW
ONLINE NEGOTIATION
NEW PROCUREMENT SYSTEM
BENEFIT OF NEW E-PROCUREMENT SYSTEM
INVITE SUPPLIER FOR TENDER
REALTIME BIDDING
SAMPLE SCREENSHOOT
ONLINE QUOTATION OR BIDDING

11. CATALOGUE MODULE
NEW PROCUREMENT SYSTEM
BENEFIT OF NEW E-PROCUREMENT SYSTEM
SAMPLE SCREENSHOOT CATALOGUE MODULE
- ABILITY TO PO FROM CATALOGUE
- ABILITY TO AUTO COMPARE
- ABILITY TO SORT BY LOWEST PRICE
CONTRACT MANAGEMENT MODULE
SAMPLE SCREENSHOOT

12. NEW PROCUREMENT SYSTEM
BENEFIT OF NEW E-PROCUREMENT SYSTEM
SAMPLE SCREENSHOOTSample Implementation Mobile Application – E-Procurement Indonesia

13. ADOPTED MATURE
TECHNOLOGY
PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT

14. VENDOR
MANAGEMENT
TENDER
MANAGEMENT
CONTRACT
MANAGEMENT
MASTER MANAGEMENT
USER MANAGEMENT
ADMINISTRATOR MANAGEMENT
( File size, File Type Configuration, Force Logoff, Engine Authentication Management )
BUDGETING
SYSTEM
HR
SYSTEM
NOTIFICATION SYSTEM
EMAIL OR SMS GATEWAY
FIXED ASSET &
INVENTORY
SYSTEMINTEGRATION SERVICE
( API Backend Service, Upload-Download file )
FINANCE AND
ACCOUNTING
SYSTEM
PURCHASING
SYSTEM
E-PROCUREMENT SYSTEM INTEGRATION
NOTIFICATION ENGINE
PURCHASE
MANAGEMENT
PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT
HIGH LEVEL MODULE
OTHER
PLATFORM
INTEGRATION
CATALOGUE
MANAGEMENT

15. PURCHASING SYSTEM
Purchase Requisition
From each Department
APPROVAL for
Purchase Requisition
APPROVAL for
Purchase Requisition
Budget
E-PROCUREMENT SYSTEM
Grouping Purchase Requisition
PR 400405/0003
Item : ATK and Stationary
Branch : MDN2
Admin
Procurement
PR 700508/0004
Item : Banner for Event
Branch : SMG1
Create Tender based on
PR 400405/0003
Create Tender based on
PR 700508/0004
o PO TRACKING AND DELIVERABLES
o RECEIVING GOODS / SERVICES
o Quality is fine
o Quantity match
o TRACKING GOODS /SERVICES
Tender Process
Communicate Contract Agreement
Generate PR to PO
Tender Process
Purchasing
PURCHASE TRACKING MODULE
o PAYMENT RELEASE
o PURCHASE EVALUATION
o Internal
o External
EXISTING CUSTOMER
LEGACY SYSTEM
EXISTING CUSTOMER
LEGACY SYSTEM
EXISTING CUSTOMER
LEGACY SYSTEM

16. o PROJECT HANDLING
o MAN POWER
o SAFETY AND HEALTH
o ORGANIZATION
5
Requestor
KPI MEASUREMENT FOR SERVICE
KPI MEASUREMENT FOR GOODS
o DELIBERABLES TIME
o AVAILABILITY
o QUALITY
Project Manager

17. VENDOR MANAGEMENT TENDER MANAGEMENTMASTER MANAGEMENT
USER MANAGEMENT
ADMINISTRATOR
PURCHASE MANAGEMENT
• Country
• Province
• City
• Supplier Type
• Commodity
• Business Fields
• Sub Business Fields
• Currencies
• Freight Cost
• Template Configuration
• Email Template
• SMS Template
• Event/BA Template
• System Configuration
• File Size Configuration
• File Type Configuration
• Catalogue
• Catalogue Categories
• User and Role Management
• Employee Management
• Department
• Integration
• LDAP
• Microsoft AD
• Legacy System
• Vendor / Supplier Data
• Administration Data
• Business License Data
• Certificate of incorporation
• Shareholders
• Financial Data
• Organization Structure
• Experiences
• Expertise
• Bank Detail Information
• Vendor Data Lock
• Vendor Performance Review
• Contract Performance
Review
• Vendor KPI
• Vendor Warning Letter
• Warning Letter 1,2,3
• Black List
• Tender Method
• Tender Stages
• Tender Flow
• Direct Award
• 2 stages 2 Envelopes
• etc
• Evaluation Method
• Evaluation Criteria
• Evaluation Method
• Tender Committee
• Approval Tender Process
• Bidder List
• Based on Commodity
• Based on Classification
• Based on Area
• etc
• Tender Step or Process
• Announcement
• Registration
• Aanwijzing
• Technical Document
Submission
• Commercial Document
Submission
• Evaluation
• Negotiation
• Awarding
• Contract Signing
• Purchase Requisition
• Line Item, Quantity
• Unit Cost, Order Unit
• etc
• List Purchase Requisition
• Upload PR
• Integrate PR
• Force Log off
• Logging Mechanism
• Vendor Log
• User Log
REPORT
• Tender Process Report
• Tender Realization
• Vendor Performance
• Cost Saving Report
• etc
PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT
HIGH LEVEL MODULE
ORDER MANAGMENT
Contract Monitoring
• Contract Monitoring
• Budget Distribution *
• Detail Tender Variation
• PO Monitoring
• Purchase Order
• Term and Condition
• Shipping Instruction
• Others Document
CATALOGUE
• List goods from Catalogue
• Compare Price
• Shopping Chart
• PO From Catalogue
CONTRACT MANAGMENT
Contract Master
• Contract Repository
• Contract Management
• Link Tender and Contract
• Contract initiation
• Contract Reviewer
• Contract Signature
• Contract Group Chat

18. P E N G A D A A N N O N - L E L A N G
10 Tahapan 8 Tahapan
1 Pemenang Bisa lebih dari 1 Pemenang
1 Penunjukan Langsung 2
Pemilihan Langsung
(1 Peserta Pengadaan)
1 Undangan
2 Pengumuman Penunjukan Langsung 1 Pengumuman Pengadaan
3
Pendaftaran dan Pengambilan Dokumen
Penunjukan Langsung
2 Pendaftaran dan Pengambilan Dokumen Tender
4 Pemasukan Dokumen Penawaran Harga 3 Pemasukan Dokumen Penawaran Harga
5 Pembukaan Harga 4 Pembukaan Harga
6 Negosiasi
7 Evaluasi Dokumen Penawaran Harga 5 Evaluasi Dokumen Penawaran Harga
8 Penetapan Calon Pemenang 6 Penetapan Calon Pemenang
9 Penunjukan Pelaksana Pekerjaan 7 Penunjukan Pelaksana Pekerjaan
10 Penandatanganan SPK dan Kontrak 8 Penandatanganan SPK dan Kontrak
P E N G A D A A N L E L A N G
21 Tahapan 25 Tahapan
1 Pemenang 1 Pemenang
3 Lelang Terbatas Prakualifikasi 4 Lelang Terbatas Prakualifikasi
Sistem Gugur Sistem Nilai
1 Undangan 1 Undangan
2 Pengumuman Lelang 2 Pengumuman Lelang
3 Pendaftaran 3 Pendaftaran
4 Pengambilan Dokumen Lelang 4 Pengambilan Dokumen Lelang
5 Aanwijzing 5 Aanwijzing
6 Pemasukan Dokumen Prakualifikasi 6 Pemasukan Dokumen Prakualifikasi
7 Pembuktian Dokumen Prakualifikasi 7 Pembuktian Dokumen Prakualifikasi
8 Evaluasi Dokumen Prakualifikasi
8 Penetapan Hasil Evaluasi Dokumen Prakualifikasi 9 Penetapan Hasil Evaluasi Dokumen Prakualifikasi
9 Pengumuman Hasil Prakualifikasi 10 Pengumuman Hasil Prakualifikasi
10 Masa Sanggah 11 Masa Sanggah
11 Pemasukan Dokumen Teknis 12 Pemasukan Dokumen Teknis
12 Pemasukan Dokumen Harga 13 Pemasukan Dokumen Harga
13 Pembuktian Dokumen Teknis 14 Pembuktian Dokumen Teknis
14 Pembuktian Dokumen Harga 15 Pembuktian Dokumen Harga
15 Auction 16 Auction
16 Berita Acara Hasil Pembuktian dan Auction 17 Berita Acara Hasil Pembuktian dan Auction
18 Evaluasi Teknis
19 Evaluasi Harga
20 Total Nilai Evaluasi
17 Penetapan Calon Pemenang 21 Penetapan Calon Pemenang
18 Pengumuman Calon Pemenang 22 Pengumuman Calon Pemenang
19 Masa Sanggah 23 Masa Sanggah
20 Penunjukan Pelaksana Pekerjaan 24 Penunjukan Pelaksana Pekerjaan
21 Penandatanganan SPK dan Kontrak 25 Penandatanganan SPK dan Kontrak
SAMPLE TENDER FLOW USING E-PROCUREMENT SYSTEM

19. P E N G A D A A N L E L A N G
18 Tahapan 22 Tahapan 20 Tahapan 24 Tahapan 17 Tahapan 21 Tahapan
1 Pemenang 1 Pemenang 1 Pemenang 1 Pemenang 1 Pemenang 1 Pemenang
5 Lelang Terbatas Pascakualifikasi 6 Lelang Terbatas Pascakualifikasi 7 Lelang Umum Prakualifikasi 8 Lelang Umum Prakualifikasi 9 Lelang Umum Pascakualifikasi 10 Lelang Umum Pascakualifikasi
Sistem Gugur Sistem Nilai Sistem Gugur Sistem Nilai Sistem Gugur Sistem Nilai
1 Undangan 1 Undangan
2 Pengumuman Lelang 2 Pengumuman Lelang 1 Pengumuman Lelang 1 Pengumuman Lelang 1 Pengumuman Lelang 1 Pengumuman Lelang
3 Pendaftaran 3 Pendaftaran 2 Pendaftaran 2 Pendaftaran 2 Pendaftaran 2 Pendaftaran
4 Pengambilan Dokumen Lelang 4 Pengambilan Dokumen Lelang 3 Pengambilan Dokumen Lelang 3 Pengambilan Dokumen Lelang 3 Pengambilan Dokumen Lelang 3 Pengambilan Dokumen Lelang
5 Aanwijzing 5 Aanwijzing 4 Aanwijzing 4 Aanwijzing 4 Aanwijzing 4 Aanwijzing
6 Pemasukan Dokumen Administrasi 6 Pemasukan Dokumen Administrasi 5 Pemasukan Dokumen Prakualifikasi 5 Pemasukan Dokumen Prakualifikasi 5 Pemasukan Dokumen Administrasi 5 Pemasukan Dokumen Administrasi
6
Pembuktian Dokumen
Prakualifikasi
6 Pembuktian Dokumen Prakualifikasi
7 Evaluasi Dokumen Prakualifikasi
7
Penetapan Hasil Evaluasi Dokumen
Prakualifikasi
8
Penetapan Hasil Evaluasi Dokumen
Prakualifikasi
8 Pengumuman Hasil Prakualifikasi 9 Pengumuman Hasil Prakualifikasi
9 Masa Sanggah 10 Masa Sanggah
7 Pemasukan Dokumen Teknis 7 Pemasukan Dokumen Teknis 10 Pemasukan Dokumen Teknis 11 Pemasukan Dokumen Teknis 6 Pemasukan Dokumen Teknis 6 Pemasukan Dokumen Teknis
8 Pemasukan Dokumen Harga 8 Pemasukan Dokumen Harga 11 Pemasukan Dokumen Harga 12 Pemasukan Dokumen Harga 7 Pemasukan Dokumen Harga 7 Pemasukan Dokumen Harga
9 Pembuktian Dokumen Administrasi 9 Pembuktian Dokumen Administrasi 8 Pembuktian Dokumen Administrasi 8 Pembuktian Dokumen Administrasi
10 Pembuktian Dokumen Teknis 10 Pembuktian Dokumen Teknis 12 Pembuktian Dokumen Teknis 13 Pembuktian Dokumen Teknis 9 Pembuktian Dokumen Teknis 9 Pembuktian Dokumen Teknis
11 Pembuktian Dokumen Harga 11 Pembuktian Dokumen Harga 13 Pembuktian Dokumen Harga 14 Pembuktian Dokumen Harga 10 Pembuktian Dokumen Harga 10 Pembuktian Dokumen Harga
12 Auction 12 Auction 14 Auction 15 Auction 11 Auction 11 Auction
13
Berita Acara Hasil Pembuktian dan
Auction
13
Berita Acara Hasil Pembuktian dan
Auction
15
Berita Acara Hasil Pembuktian dan
Auction
16
Berita Acara Hasil Pembuktian dan
Auction
12
Berita Acara Hasil Pembuktian dan
Auction
12
Berita Acara Hasil Pembuktian dan
Auction
14 Evaluasi Administrasi 13 Evaluasi Administrasi
15 Evaluasi Teknis 17 Evaluasi Teknis 14 Evaluasi Teknis
16 Evaluasi Harga 18 Evaluasi Harga 15 Evaluasi Harga
17 Total Nilai Evaluasi 19 Total Nilai Evaluasi 16 Total Nilai Evaluasi
14 Penetapan Calon Pemenang 18 Penetapan Calon Pemenang 16 Penetapan Calon Pemenang 20 Penetapan Calon Pemenang 13 Penetapan Calon Pemenang 17 Penetapan Calon Pemenang
15 Pengumuman Calon Pemenang 19 Pengumuman Calon Pemenang 17 Pengumuman Calon Pemenang 21 Pengumuman Calon Pemenang 14 Pengumuman Calon Pemenang 18 Pengumuman Calon Pemenang
16 Masa Sanggah 20 Masa Sanggah 18 Masa Sanggah 22 Masa Sanggah 15 Masa Sanggah 19 Masa Sanggah
17 Penunjukan Pelaksana Pekerjaan 21 Penunjukan Pelaksana Pekerjaan 19 Penunjukan Pelaksana Pekerjaan 23 Penunjukan Pelaksana Pekerjaan 16 Penunjukan Pelaksana Pekerjaan 20 Penunjukan Pelaksana Pekerjaan
18 Penandatanganan SPK dan Kontrak 22 Penandatanganan SPK dan Kontrak 20 Penandatanganan SPK dan Kontrak 24 Penandatanganan SPK dan Kontrak 17 Penandatanganan SPK dan Kontrak 21 Penandatanganan SPK dan Kontrak
SAMPLE TENDER FLOW USING E-PROCUREMENT SYSTEM

20. Active Directory ( AD / LDAP ) Other Legacy system ( SAP, AX, ORCL, etc )
HTML5 + AngularJS
Google MVC JS Framework
ASP .NET Web API
Framework
Restful API .Net Framework
Object Relational Model
Entity Framework 6.0
Persistence Manager
SQL Server 2012
Microsoft Reliable Database
system
JSON OBJ
VER 2.0
Microsoft
Based Trx
OS : Windows Server 2012 or Later ,
Application Server : IIS 7.0 or Later
Development Tools : Visual Studio
ASP .NET WSDL – Web Service
E-PROCUREMENT APPLICATION ARCHITECTURE SOLUTION
ASP .NET WSDL – Web Service
SMTP and SMS Gateway
SSL Encrytopion using 2048 bit ( Level A ) Document Encryption Password Encryption
PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT
E-PROCUREMENT CORE APPLICATION ARCHITECTURE

21. Other Legacy system ( SAP, AX, ORCL, etc )
HTML5 + AngularJS
Google MVC JS Framework
ASP .NET Web API
Framework
Restful API .Net Framework
Object Relational Model
Entity Framework 6.0
Persistence Manager
SQL Server 2012
Microsoft Reliable Database
system
JSON OBJ
VER 2.0
Microsoft
Based Trx
OS : Windows Server 2012 or Later ,
Application Server : IIS 7.0 or Later
Development Tools : Visual Studio
E-PROCUREMENT DASHBOARD APPLICATION ARCHITECTURE SOLUTION
SMTP and SMS Gateway
SSL Encrytopion using 2048 bit ( Level A ) Document Encryption Password Encryption
amCharts
PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT
E-PROCUREMENT DASHBOARD APPLICATION ARCHITECTURE

22. SERVER ARCHITECTURE
SAP , ON PREMISE AND CLOUD DATA COMMUNICATION
SAP Global
Environment
SAP Application
Server
SAP Database
Server
E-Procurement
On Cloud
Staging WSDL
Application
Server
Staging Database
Server
E-Procurement
Application
Server
E-Procurement
Database
Server
SAP Generate data
And sent data
to Staging Server
Staging Server as Bridge infrastructure between SAP
and E-Procurement at Cloud
E-Procurement
able to
Communicate with
staging server real
time using WSDL
Protocol

23. SERVER PROPOSED SPECIFICATION
ON PREMISE AND DATA COMMUNICATION
Application
Server
Database
Application
Server
Database
Main Server
Backup Server
Mirroring
Data
Active
Active
Standby
Application / Web Server
• CPU : Intel Xeon Processor E7-4809V4 (8 cores)
• Base Frequency : 2.10 GHz
• Memory : 32 GB DDR4 ECC RAM
• Disk : 1 x SSD/SATA HDD 5 TB
• OS : Windows 2012 R2 Server Standard
Database Server
• CPU : Intel Xeon Processor E7-4809V4 (8 cores)
• Base Frequency : 2.10 GHz
• Memory : 32 GB DDR4 ECC RAM
• Disk : 1 x SSD HDD 500 GB
• OS : Windows 2012 R2 Server Standard
• DB : Microsoft SQL Server 2014 Cores Licenses
Load Memory at Application Server :
• Real Time Communication
• Socket Business Logic
• Business Logic
• Formula and Workflow Process
Load I/O at Disk Application Server :
• Need more space Document Management System
• Softcopy Vendor Legal
Load Memory and I/O at Database Server :
• All Business logic are Define at Application Server
• Database Server only as I/O Data at Disk
Application / Web Server
• CPU : Intel Xeon Processor E7-4809V4 (8 cores)
• Base Frequency : 2.10 GHz
• Memory : 16 GB DDR4 ECC RAM
• Disk : 1 x SATA HDD 5 TB
• OS : Windows 2012 R2 Server Standard
Database Server
• CPU : Intel Xeon Processor E7-4809V4 (8 cores)
• Base Frequency : 2.10 GHz
• Memory : 16 GB DDR4 ECC RAM
• Disk : 1 x SATA HDD 500 GB
• OS : Windows 2012 R2 Server Standard
• DB : Microsoft SQL Server 2014 Cores Licenses

24. PROPOSED SOLUTION INTEGRATED SYSTEM E-PROCUREMENT
SDLC – SAMPLE IMPLEMENTATION E-PROCUREMENT
Software Development Life Cycle Phase 1
Initiation
Business
Requirement
Analysis
System and Integration
Development
Internal and
Integration Test
User Acceptance
Test
Change Enablement
And Socialization
LIVE and Piloting Support and
Maintenance
Project Kick Off
and Team Charter
Blueprint Design
and Confirmation - Sign Off
Technical Design Code and
Developer Test
System Integration
Test Execution
User Acceptances
Test Execution and Sign Off
Manual Book
And Training
Report Maintenance
and Bug Fixing
Go Live - Sign Off
And Baby Sitting
Workshop
Fit Gap Analysis
and Confirmation - Sign Off
2 Day
Workshop
Documentation
and Sign Off
20 Days
Documentation
Confirmation
and Sign Off
16 Days
Documentation
10 Days
Code Customization
39 Days
Kick Off
10 Day
UAT Execution
Fixing after UAT
12 Days
Manual Book Creation
10 Days
Deployment
Baby Sitting
13 Days
Support and Maintenance
20 Days
Internal Test
And Integration Test

25. E-PROCUREMENT INDONESIA SYSTEM
SUMMARY BENEFIT OF USING E-PROCUREMENT SYSTEM

26. APPENDIX - SAMPLE CAPTURE

27. MASTER MANAGEMENT

28. USER MANAGEMENT

29. VENDOR MANAGEMENT

30. PURCHASE MANAGEMENT

31. TENDER MANAGEMENT

32. TENDER MANAGEMENT

33. ORDER MANAGEMENT

34. REPORT

35. CATALOGUE

36. ADMINISTRATOR

37. Generate Approval
QR Code Signature

38. SAP ABAP 80
SAP MM 68
SAP FI 13
Total Mandays 161
FSD SIT UAT Development SIT & UAT
Solution Design *Merge with Blueprint mandays 5 0 0 SAP Integrator Integration Scenario eProc -SAP 0 0
Integration Scenario eProc -SAP (RFC & .Net Connector)
*This integration not using WSDL from SAP PI or SAP PO
5
SAP Integration Logging 3 1 1 SAP Integrator
Integration Scenario :
1. Error Tracking
2. Integration Scenario Web Services (RFC-.Net API)
3 1
Integration Scenario :
1. Error Tracking
2. Integration Scenario Web Services (RFC-.Net API)
9
Vedor Master Create 3 2 2 SAP FICO RFC/ABAP Program Vendor Master Data Create -XK01 4 1 RFC/ABAP Program Vendor Master Data Create -XK01 12
Vedor Master Change 2 1 1 SAP FICO RFC/ABAP Program Vendor Master Data Change -XK02 3 1 RFC/ABAP Program Vendor Master Data Change -XK02 8
PIR Create 5 1 2 SAP MM
RFC/ABAP Program Purchasing Info Record Create -ME11 :
1. Standard
2. Subcontracting
3. Pipeline
4. Consignment
5 1
RFC/ABAP Program Purchasing Info Record Create -ME11 :
1. Standard
2. Subcontracting
3. Pipeline
4. Consignment
14
PIR Change 5 1 1 SAP MM
RFC/ABAP Program Purchasing Info Record Change -ME12 :
1. Standard
2. Subcontracting
3. Pipeline
4. Consignment
5 1
RFC/ABAP Program Purchasing Info Record Change -ME12 :
1. Standard
2. Subcontracting
3. Pipeline
4. Consignment
13
PO Create 5 1 2 SAP MM
RFC/ABAP Program Purchase Order -ME21N :
1. Standard
2. Subcontracting
3. Asset
*PO Validation reflect on PO User Exit in Existing System
6 1
RFC/ABAP Program Purchase Order -ME21N :
1. Standard
2. Subcontracting
3. Asset
*PO Validation reflect on PO User Exit in Existing System
15
PO Change & Cancel 5 1 2 SAP MM
RFC/ABAP Program Purchase Order -ME22N :
1. Standard
2. Subcontracting
3. Asset*PO Validation reflect on PO User Exit in Existing System
6 1
RFC/ABAP Program Purchase Order -ME22N :
1. Standard
2. Subcontracting
3. Asset*PO Validation reflect on PO User Exit in Existing System
15
Currency Rate 1 0 1 SAP FICO RFC/ABAP Program Currency Rate -OB08 1 1 RFC/ABAP Program Currency Rate -OB08 4
Service Master 2 1 1 SAP MM RFC/ABAP Program Material Master -MM03 2 1 RFC/ABAP Program Material Master -MM03 7
Material Master 2 1 1 SAP MM RFC/ABAP Program Service Master -AC03 2 1 RFC/ABAP Program Service Master -AC03 7
Additional Master Data
1. WBS
2. GL Account
3. Bank Master
4. Cost Center
5. Storage Location
6. Plant
7. UoMMaster
8. Material Group
5 1 1 SAP MM RFC/ABAP Program Additional Master Data 6 1 RFC/ABAP Program Additional Master Data 14
Create Contract 3 1 1 SAP MM RFC/ABAP Program Create Contract 4 1 RFC/ABAP Program Create Contract -ME31K 10
Change Contract 3 1 1 SAP MM RFC/ABAP Program Change Contract 4 1 RFC/ABAP Program Change Contract -ME32K 10
PR List 5 1 1 SAP MM
RFC/ABAP Program PR Display -ME53N :
*PR Validation reflect on PR User Exit in Existing System
5 1
RFC/ABAP Program PR Display -ME53N :
*PR Validation reflect on PR User Exit in Existing System
13
Post Go Live Support 5 0 0 SAP MM Post Go Live Support 5 0 Post Go Live Support 10
Deliverable Total Mandays
SAP Functional SAP ABAP
Task Name
Resource
Names
Deliverable
Sample Integration Area
SAP with E-Procurement System

39. Generate Asset Data
QR Code

40. THANK YOU