What's New in the June Release? From Webinar June 16, 2016. This upcoming release features a new mobile app, enhanced EMS for Microsoft Outlook capabilities, and a more intuitive user interface – all intended to get your everyday users the space they need, faster.

1. EMS Software
John Fitzgerald – Product Marketing
June Release of EMS Software
Akshay Mahajan – Product Management
Billie Hawkins – Solution Engineer

2. Housekeeping Items
• Attendee lines muted
• Questions via Q&A box
• Recordings will be emailed to attendees on Friday, June 17
© 2016 EMS Software, LLC2

3. Overview
© 2016 EMS Software, LLC3
• Changing Nature of Work
• Introducing the June Release
• Technical Specs
• Upgrade Considerations
• Special Offer for EMS Live!
• Q&A

4. Getting The Right Space, Faster.
• The way that we work
and learn has changed
• Organizations are
reinventing the way they
provide spaces for their
users
• Everyday users need to
use those spaces to get
things done with minimal
obstacles
© 2016 EMS Software, LLC4

5. What We’ve Heard From You
• Finding the right space to meet or work is unproductive
• Takes too long – I know the room I want…I just want to book it quickly
• Difficult to find a space to book
• Challenging to figure out where the space is located
• Users struggle to schedule a space when “on-the-go”
• Need to book, check in, cancel, or end bookings via mobile devices
• Outlook works well for scheduling time and people, but falls short when it
comes to more complex reservations, especially recurring
© 2016 EMS Software, LLC5

6. EMS Software – Our 2016 Releases
Greatest breadth &
depth of functionality
EXPERT USERS
Fastest & easiest way
to schedule a meeting
EVERYDAY USERS
Increase Productivity Reduce Costs Attract & Retain People Differentiate Brand
TOP-REQUESTED
ENHANCEMENTS
January 2016
IMPROVED USER
EXPERIENCE
June 2016

7. What’s New in the June Release
© 2016 EMS Software, LLC7
New Web App
“All My Meetings”
New Mobile App
“On-the-go”
Updated EMS for Outlook
“Outlook, but better”

8. INTRODUCING THE NEW MOBILE APP

9. On-the-Go Scheduling with Mobile
• Simple – Enable users who "just need to schedule”
• Schedule their meetings, rooms, and workspaces
• Find, book, and check in to a space
• Insightful – Check-in activity provides insight
• Keep your inventory up-to-date
• Track how space is being used over time to inform space planning
• Enforce business rules (proximity to space, timeframe, frequency)
• Secure – Your spaces, your users
• Authentication options ensure that the right users are accessing the
scheduling app to book space

10. On-the-Go Scheduling with the Mobile App
• Focused on enabling users to book
unmanaged spaces
• Check-in done by swiping or QR Code
• Check-in includes geo-fencing within
certain range of a building
• Supports authentication and 2-factor
authentication
• Available for iOS and Android via public
app stores and private deployments

11. DEMO MOBILE APP

12. EMS FOR MICROSOFT® OUTLOOK
ENHANCEMENTS

13. Streamlined Scheduling with EMS for Outlook
• Updated user experience
• Seamlessly book and change basic
meetings
• Easily book multiple rooms if no single
room is available for all occurrences
• Using business rules in Web Process
Templates
• Supports reservations with service
orders, UDFs, billing info, etc.
• Applicable for the unmanaged space
use case where no approvals are
required

14. DEMO EMS FOR MICROSOFT OUTLOOK

15. NEW WEB APP

16. Streamlined Scheduling with the Redesigned Web App
• New, intuitive user interface
• Faster and easier way to check
availability and schedule
• New single view of meetings
where users can visualize all of
their bookings on a single
screen
• Mobile-responsive design for
key functions

17. DEMO WEB APP

18. UPGRADE CONSIDERATIONS

19. Upgrade Considerations
• Must upgrade to June release to access any new feature
• Upgrades included with current maintenance
• New Web UI improvements mitigate the need for extensive
customizations in Virtual EMS
• Upgrade details will be communicated in documentation
• Upgrade requires planning and testing
• Consider re-configuration, review of customizations, etc.
• Can be done in-house or with Professional Services
19
* Important Reminder: Web Client is no longer available effective with the January release

20. Professional Services Upgrade Packages
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• Upgrade and validate
test environment
• Document all upgrade
components
• Deliver use cases for
testing and validation
• Upgrade the production
EMS environment
Package #1 Package #2
• All services included in
Package #1
• Present four new feature
review sessions outlining
benefits and
recommendations
• Deliver one end user
training video or quick
reference guide specific
to your implementation
Package #3
• Review existing
configuration, workflow
design and business
use of EMS
• Recommend updates to
streamline configuration
and workflow
• Execute upgrade, review
new features and create
custom training materials
Professional: $2,500
Enterprise, Workplace, or
Campus: $4,500
Professional: $4,500
Enterprise, Workplace, or
Campus: $8,500
Call for quote

21. Licensing – June Release
• Current license holders of Virtual EMS are entitled to the
new Mobile App and Web App
• Current license holders of EMS for Outlook are entitled
to the Outlook enhancements
• Upgrades included with current maintenance
21

22. SYSTEM REQUIREMENTS FOR UPGRADE

23. Which Modules are Being Updated?
Module V44.1
Database 
Desktop Client 
EMS for Outlook 
Web App New
Mobile App New
API/Advanced API *
All other applications *
23
*Minor Enhancements only

24. Key Changes for Tech Specs
• Removed support for Internet Explorer 8, 9, and 10
• Added support for Microsoft EdgeWeb App
• Supported on Android 4.4, 5, 6 and iOS 8.x, 9.xMobile App
• Removed support for Outlook 2007
• Added support for Outlook 2016EMS for Outlook
• Removed support for Exchange 2007
• Added support for Exchange 2016Exchange
24 Note – .NET Version 4.6.1 required for some components – please see product documentation

25. General Availability and Tech Support
• Available June 30, 2016
• Software download from www.emssoftware.com/support
• Support will notify all customers with current Maintenance
when the software is available via email
• Technical documentation will be available concurrent with
the general availability in the Knowledge Base
© 2016 EMS Software, LLC25

26. Account Questions
• Contact your Account Manager with questions
• If you need your Account Manager’s contact
information
• Complete the Contact Us form at
https://www.emssoftware.com/company/contact
• For the Type of Question field, select “Account Manager”
• Provide some details in the Message field
• Your Account Manager will follow-up within 2 business days
© 2016 EMS Software, LLC26

27. © 2016 EMS Software, LLC27

28. Sessions to check out at EMS Live!
• New Features Sessions
• What’s New in EMS for Outlook
• What’s New in the Mobile App
• What’s New in the Web App
• Other Sessions of Note
• Upgrade Considerations for the June Release
• Hands-on experience with the June release
• EMS Cloud Hosted Solution
© 2016 EMS Software, LLC28

29. EMS Live!
• Webinar attendees receive $200
discount off a new conference
registration
• Discount Code emailed by June 17
• Discount expires July 1, 2016
• Winners of the free conference
pass drawing will be notified by
June 17
© 2016 EMS Software, LLC29
Rules: To qualify, must have attended live webinar. Applies to new registrations only; not retroactive.

30. QUESTIONS?