3. 3
If Excel does not appear,
click on “All Programs,”
then “Microsoft Office,”
then “Microsoft Office
Excel 2007.”
4. 4
When you first open Excel
or Word 2007, you may be
surprised by its new look.
Most of the changes are in
the Ribbon, the area that
spans the top of Word.
5. 5
1
2
3
Tabs sit across the top of the Ribbon. Each
one represents core tasks you do in a given
program.
Groups are sets of related commands. They
remain on display and readily available, giving
you rich visual aids.
Commands are arranged in groups. A
command can be a button, a menu, or a box
where you enter information.
6. 6
Sometimes an arrow,
called the Dialog Box
Launcher, appears in
the lower-right corner
of a group.
This means more
options are available
for the group.
1
2
On the Home tab, click the arrow
in the Font group.
The Font dialog box opens, with the full
selection of font commands.
15. 15
**Hitting enter and tab are
actually time savers. When
there is any action that you
can accomplish without taking
your hands off the keyboard,
you are actually saving a little
bit of time.
16. 16
•First, click on the little button
where the left side of column
A and the top of row 1 meet.
This will highlight your whole
sheet.
•Now go to your formatting
dropdown menu and choose
the NUMBER format.
17. 17
In Cell A1, type a
very long number
(16 digit number)
18. 18
If a number is too large to fit in a cell,
it may appear as several pound signs
or as scientific notation.
19. 19
To enlarge the cell so that all of the
data appears, simply double-click on
the right side of the cell, or place the
cursor on the right side of the cell
and drag it to the right. This cursor
must be visible to perform either
action.
20. 20
The height of a row may be
adjusted by placing the cursor
over the top or bottom of the
row’s heading and dragging to
the desired height. This cursor
must be visible to perform either
action.
25. 25
To rename a worksheet, right-click
on the tab, and select “Rename.”
Rename this sheet “Practice”
26. 26
Cells must be highlighted, or selected, for
Excel to perform a task. Simply click on a
cell, hold down the mouse button, drag the
mouse over all the cells you wish to select,
and release the mouse button.
27. 27
If the cells you need to select
are NOT next to each other,
hold down the Ctrl key as you
select each one.
28. 28
Click on a column’s heading
to select the entire column.
33. 33
To select multiple rows that are not
next to each other, hold down the
Ctrl key and select the rows.
34. 34
In the current spreadsheet, type in the
following categories across row 1.
(A1) (B1) (C1) (D1) (E1) (F1) (G1)
Last Name First Name Address City State Zip Code Email
35. 35
To insert a NEW column,
highlight the column that you
wish to place the new column
in front of, then click “Insert,”
then “Insert Sheet columns.”
36. 36
Please note that all the
headings in the columns
to the right of the new
column have shifted to
the next column over.
Add “Unit Number”
Heading to the new
column.
37. 37
Now in cell A5 type “Hello”
(tab) to cell B5 and type
“Goodbye” (tab) to cell C5
type “Later” (Enter)
In A6 type “Hi” (tab) in B6
type “Bye” (tab) and in C6
type “Later”
38. 38
To insert a NEW row, highlight the row
that you wish to place the new row on
top of, then click “Insert” then choose
“Insert Sheet Rows”
39. 39
Please note that all the
information in the rows
below the new row has
shifted down a row.
40. 40
To delete a row, select it,
then right click on
“Delete.”
42. 42
HELPFUL HINT: Use the “Undo”
button to undo actions you’ve done
and want to undo
CTRL + Z
43. 43
Data can be moved around or
copied by using Cut, Copy, and
Paste.
44. 44
Cut, Copy, and Paste
Ctrl + X Ctrl + C Ctrl + V
Cut
Format
Painter (will
discuss
later)
Paste
Copy
45. 45
Go to Sheet 2, then fill in the following Information.
(A1) Lastname (B1) Hickerson (C1) VanNoy
(A2) Firstname (B2) Andrew (C2) Julie
(A3) City (B3) Indpls (C3) Fishers
(A4) State (B4) Indiana (C4) Indiana
53. 53
Select the cells we
were working with
(A4-C16), right click
and select “Clear
Contents”. This
action clears all data
out of the highlighted
cells.
** Clearing contents
will not clear the cell
format.
60. 60
Click on the “Fill Handle” in the cell and
drag it down to E6. The Autofill feature
fills in city as “Fishers” for all those cells
you selected.
62. 62
Excel can recognize some
common patterns when using
Autofill. Try typing “January” in A1
and auto fill until you reach K1.
63. 63
Try typing “Almonds” in A1
and Apples in B1. Now
highlight these 2 cells, then
grab the autofill handle and
drag across row 1 until you
reach L1.
66. 66
Highlight cells A1-B1 then drag
the Autofill Handle across. The
autofill will continue on a +5
pattern. Please note – Autofill
requires at least two cells to
detect a numerical pattern.
67. 67
In Cell A10, Type Sunday,
and try to use Autofill feature
to fill out the rest of the days
of the week.
74. 74
Excel automatically lines up text (letters)
on the left side of a cell, and numbers on
the right side of a cell.
Change the alignment by clicking on one of these.
Left alignment Center alignment Right alignment
75. 75
Resize Row 1 to 100 pixels. If
you have any questions,
please ask.
LET’S TRY:
REMEMBER HOW TO?
88. 88
Add a new worksheet open it.
Now type January in cell A1 and
autofill across until L1.
Next resize row 1 to 100 pixels.
LET’S TRY:
REMEMBER HOW TO?
89. 89
Data can be rotated – click
icon in alignment panel to
get format dialog box.
92. 92
Click undo until you have a
blank worksheet.
Type “Kirkpatrick Document
Management System” in cell A1.
Resize the font to size 36.
LET’S TRY:
REMEMBER HOW TO?
93. 93
Cells can be merged to form one
large cell - this is very helpful to
create a title for the worksheet.
94. 94
Select Cells A1-J1, and click the “Merge
and Center” button
Now you have one large cell that spans
across the top of your sheet.
95. 95
You can undo the cell merge
by clicking on the “Merge
and Center” button again.
96. 96
Add another worksheet, and
start working in it.
In cells A1-B2 type Last Name,
First Name, Your Last name and
Your First Name.
LET’S TRY:
REMEMBER HOW TO?
97. 97
You may change the horizontal alignment
of data by clicking on the indent buttons.
Select the cell in which you wish to increase the
indent, and click the “Increase Indent” button.
Remember, text is automatically aligned to the
left, and numbers to the right.
98. 98
Select the cell in which you wish
to increase the indent, and click
the “Increase Indent” button.
Remember, text is automatically
aligned to the left, and numbers
to the right.
99. 99
Add a new worksheet. Rename
it with your last name. Delete all
other worksheets.
On the new worksheet, in cell
A1, type a “1000000000” (one
billion)
LET’S TRY:
REMEMBER HOW TO?
110. 110
Click on Print Preview before
printing the worksheet. Dotted
lines will appear on the worksheet
after using Print Preview. The lines
indicate the page breaks.
111. 111
To get to the “Page
Setup” Menu, select
the Page Layout
Tab, then click the
small arrow in the
corner.
114. 114
Click on Print Preview before
printing the worksheet. Dotted
lines will appear on the worksheet
after using Print Preview. The lines
indicate the page breaks.
115. 115
Click on Print Preview before
printing the worksheet. Dotted
lines will appear on the worksheet
after using Print Preview. The lines
indicate the page breaks.
116. 116
Under the “Page layout” tab, you
can adjust the “Print area”. This is
the area that will be on the printed
copy of your spreadsheet.
118. 118
This is very helpful when
having issues getting
things to print correctly.
In the Page
setup menu
you can
choose “Fit
to ___ pages
wide by ___
pages tall.
130. 130
AutoSum quickly adds the numbers in
cells. Simply highlight the numbers to be
added, then click on the AutoSum icon.
The answer will appear in the next cell.
131. 131
Click the small arrow
next to the AutoSum
icon to see other
functions available.
133. 133
Error Messages
#DIV/0 (Dividing by 0)
#NAME? (Formula name or cell
reference is not recognized)
#REF! (Cell does not exist)
#VALUE! (A cell with text can NOT
work with formula)
####### (Appears when column is too
narrow to display results)
