Doreen Dutro is a Senior project manager in the Pinellas County Government. Doreen Dutro helps keep projects on track and enjoys helping others do the same. This project management short powerpoint shows steps to take for a successful project.
Doreen Dutro has spoken at multiple conferences. Doreen Dutro has over 25 years of experience in the project management field.
Doreen Dutro is available to speak on panel discussions or at conferences about project management, especially related to large and/or government projects. Doreen is also available for PM consulting.
Doreen dutro can be found on her site doreendutro.com
2. Project, Defined
A project is a series of linked tasks designed to accomplish a
specific objective.
It’s objectives are well-defined, and are specifically stated in terms
of scope, schedule, and costs.
Project s are “launched” when a need is identified by the customer
– the people or organization willing to fund the project.
Procedures and techniques are merely tools to help the people do
their jobs to accomplish the series of tasks laid out.
Doreen Dutro – IT Professional – Pinellas County, FL
3. Examples of Projects
Planning a party
Designing and implementing a computer system
Hosting a conference
Designing and producing an ad campaign
Executing an hotel building and opening
Holding a car show
Refurbishing a home to create rental property
Doreen Dutro – IT Professional – Pinellas County, FL
4. Phases of the Project Life
Cycle 1
Identification of a need, problem, or
opportunity.
This is written in a document called a request for proposal (RFP).
Doreen Dutro – IT Professional – Pinellas County, FL
5. Phases of the Project Life Cycle 2
Development of a solution.
Proposal Submission.
Proposal Agreement.
Doreen Dutro – IT Professional – Pinellas County, FL
6. Phases of the Project Life Cycle
3
Execute the project.
Use resources and processes
Adjust as needed
Doreen Dutro – IT Professional – Pinellas County, FL
7. Phases of the Project Life Cycle 4
The final phase is terminating the project.
Finalizing activities
Evaluate success and failures
Customer feedback
Doreen Dutro – IT Professional – Pinellas County, FL
8. Project Management Process
Project management involves planning the work and
then working the plan.
Planning steps
1. Define the project objective.
2. Divide project into major “pieces”
3. Define activities for each piece.
4. Describe the activities to be performed in order to accomplish the project
objective.
5. Develop a time estimate for how long it will take to complete each activity and
the resources needed.
6. Do a cost estimate for each activity.
Doreen Dutro – IT Professional – Pinellas County, FL
9. Project Tasks
There are four major types of tasks:
1.Summary tasks - subtasks
2.Subtasks - smaller tasks that are a part of a
summary task
3.Recurring tasks - tasks that happen at regular
intervals
4.Milestones - tasks set to zero duration and are
like short-term goals in the project
Doreen Dutro – IT Professional – Pinellas County, FL
10. Task Constraints
Tasks need completion within a certain date.
Milestone deadlines need to be specified.
Assigning constraints to a task helps account
for scheduling problems.
Constraints are either flexible or inflexible.
Doreen Dutro – IT Professional – Pinellas County, FL
11. Resources for Project
Management
Go to Doreen Dutro blog for more information on project
management in the Tampa Bay Area.
Doreen Dutro – IT Professional – Pinellas County, FL
12. Defining a Timeline Correctly
Find an optimistic value, D(o),
a pessimistic value, D(p) and
a realistic value, D(r) .
Calculate: Duration = ( D(o) + D(p) + 4 x D(r) ) / 6
Doreen Dutro – IT Professional – Pinellas County, FL
13. Why track progress?
Manage projects effectively:
Critical Path Management (CPM)
Program Evaluation and Review Techniques (PERT).
Doreen Dutro – IT Professional – Pinellas County, FL
14. Make a baseline
This allows you to see how you are doing or to
identify scope creep on your project.
Baseline plan: The original project plans used to
track progress on a project.
The baseline plan is a snapshot of your schedule
at the time that you save the baseline and includes
information about tasks, resources, and
assignments.
You can set a baseline for your project, helping
you to compare your progress with the original
plan and any additional baselines you set at
milestones throughout your project.
Doreen Dutro – IT Professional – Pinellas County, FL
45 min: pg.12 book
Explain that the project management process means planning the work and then working the plan. A baseline plan must be established that provides a roadmap for how the project scope will be accomplished on time and within budget.
Review the 7 steps of planning.
The 7 steps will be the foundation for final project and presentation. Each week class time will be set aside to complete one of the steps.
Have students complete the step 1: ( in class assignment) students are to prepare a brief proposal 1 paragraph of a project that will be the basis for the course project. Theam based projects should include a list of all team members.
To apply a constraint:
1. Open the Task Information dialog box.
2. Click the Advanced tab and open the Constraint type list by clicking on the drop-down arrow and select it.
3. Select a date for the Constraint and click OK.
Flexible constraints (demarcated by a red dot in Microsoft Project 2000) restrict scheduling to a great extent whereas flexible constraints (blue dot) allow Project to calculate the schedule and make appropriate adjustments based on the constraint applied.
Inflexible constraints can cause conflicts between successive and preceding tasks at times and you may need to remove such a constraint.
b. To remove a constraint and apply an ASAP/ALAP constraint:
1. Select the tasks by holding Control and clicking on them in the order you want.
2. Click Task Information button on the Standard Toolbar and the Multiple task dialog box opens.
3. Click the Advanced tab and click the drop down arrow to open the constraint type list.
4. Choose ASAP if the project has been scheduled from the Start date and ALAP (As late as possible) if it has been scheduled from the Finish date.
5. Click OK.
OR
Select Tools > Options > Schedule and clear the 'Tasks will always honor their constraint dates' checkbox.
OR
Set deadline date instead of adopting an inflexible constraint. Setting a task deadline does not affect the task schedule in any way. If a deadline passes without the task being completed Project indicates it in the Indicator column (a downward pointing arrow in the Gantt Chart view).