Partners in Technology (PiT) - GITC Update - 4 March 2016
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Dallas Stower
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Partners in Technology (PiT) - GITC Update - 4 March 2016
- 1. GITC refresh update Dallas Stower Assistant Director-General Strategic ICT Department of Science, Information Technology and Innovation 4 March 2016
- 2. • “What is the right contracting framework for ICT procurement for the Queensland Government?’” • Between May and August 2015, DSITI engaged BDO (Qld) Pty Ltd, to conduct an independent review of GITC • Co-design with industry and government. GITC review recap
- 3. GITC review outcome Risk Value SOA Contract QAssure GITC Single step accreditation model AccreditationContracts
- 4. Where are we shaping • Quick wins • Core elements of future framework • Preliminary transition approach GITC Review Stage 2 Stage 3Stage 1 Implementation March…to approx October 2016
- 5. Stage 1 achievements – Quick wins Easier to find information Additional cloud provisions published Forming ICT contracts upskillingAccreditation in one place
- 6. Stage 1 achievements – Shaping core elements Also developed • Accreditation / pre-qualification model
- 7. Who we engaged in Stage 1
- 8. • Applying the principles of co-design brings benefits and challenges • In Stage 2 we are adapting our approach to meet the needs of stakeholders: – Better timing of engagements – Adequate time for review and submissions – Considering different engagement approaches Lessons from Stage 1
- 9. Stage 1 Stage 2 Stage 3 shaping • Quick wins • Core elements future framework • Preliminary transition approach • Co-design engagement process • Communicate process and decision points • Build on deliverables from Stage 1 with broader industry and government consultation • Deliver final roll out versions • Roll out March…..….to approx October 2016 Where to from here
- 10. Governance for Stage 2 • Stakeholders • Contract Authority • Steering Group Advisory • Project co-sponsors Program Recommend Government
- 11. Considerations for Stage 2 engagement To arrive at a position that makes forming government ICT contracts simpler How to: • get views of a broad range of stakeholders • let you know about decision points and processes • provide you with feedback about your input • select the right engagement process for each element of the framework • do that within expectations of time and cost
- 12. • Please ask any questions during the audience question time • For further information, contact Gerarda Frederick, Principal Project Manager, via the ICT Modernisation Team at: – ICTModernisation@dsiti.qld.gov.au • Google – GITC Review Queensland – http://www.qld.gov.au/dsiti/gov-ict/buying-selling- ict/gitc-review/ Further information Copyright © The State of Queensland (Department of Science, Information Technology and Innovation) 2016 The presenter is the author and that the State of Queensland is copyright owner and/or has the right to licence the content.
Editor's Notes
- Dallas to introduce himself Last update was about the GITC Review outcomes and plans for next steps ( Mark Cushing and Fahim Khondaker from BDO) Today we will update you on progress so far, and what’s next in 2016.
- Drivers for change Majority of state governments and the federal government have moved away from original national GITC framework Queensland’s review has responded to industry feedback Previous recommendations from the 2011 review not fully implemented GITC refresh now reflected in ICT Industry Engagement Action Plan In summary We asked the question We had the review We agreed on the desired outcomes We are now engaging with industry and government to progress the GITC refresh
- Desired Outcomes Need New or significantly modified GITC framework Choice of contract forms based on risk and value Streamlined supplier pre-qualification and accreditation by reducing it from two-step to one-step process Consideration of vendor terms and conditions for some commodity ICT services in some circumstances To streamline the process of forming ICT contracts
- Steps of GITC refresh The GITC Review is followed by three stage implementation process. Reached the end of Stage 1 (October 2015 – February 2016) Completed some quick wins Shaped core elements of future framework with industry and government
- Information is easier to find A number of web improvements to improve access to information about GITC Additional provisions published for cloud services contracts For Module 10 GITC GITC number into Qassure Thanks to our work with the Chamber of Commerce and Industry Queensland Suppliers can now apply for both QAssure and GITC accreditation online at the QAssure website. While we are developing a new approach to our ICT contracting framework, these changes are designed to simplify the current accreditation process. ICT forming contracts upskilling program Co-ordinated by DSITI – delivered by legal firms on the Technology and Intellectual Property legal panel 9 sessions scheduled Feb-Jun 2016 – basics and ‘hot topics’ First session completed - 29 attendees All sessions fully booked, more to come before end June Plus 10 sessions proposed Jul-Dec In parallel, information sharing forum for ICT buyers to enhance skill sharing
- Shaping the core elements Prototype decision tool for selecting the right contract type: General form contract (low risk and less than $1M) Comprehensive form contract (medium risk OR low risk and greater than $1M) Guideline for using vendor terms and conditions Accreditation / pre-qualification model Stage One - small focussed groups comprising industry and government representatives shaped core elements to a reasonable level sufficient to commence broad consultation in Stage 2
- Engagement principles we applied for Stage 1: Involving the relevant disciplines – procurement, ICT, legal Representation from small : medium : large suppliers/buyers and industry associations Economical use of stakeholders’ time Share the load Some expressed interest during/after GITC Review
- Some challenges we’ve had: We continued working before and after EOFY and Xmas-New Year week - didn’t work for some stakeholders, so we weren’t always successful in gaining input from the cross-section we were seeking We are conscious of the time and availability demands on our stakeholders - and how much time they need for reviews and submissions Currently working on developing engagement approaches for Stage 2 - to make best use of everyone’s time and to achieve a framework that stakeholders want to use We all need to push our thinking – to make it as simple, engaging and time effective as possible to achieve an outcome which will be supported by government and industry. Sometimes these new approaches will work brilliantly and at other times will prove not to be right for the situation - we all need to give permission its OK to call out that it’s not quite working, understand it wasn’t working as thought, and then change and adapt quickly.
- What are we doing in Stage 2: Our intent is for stakeholders to have sufficient opportunity to conduct a more thorough assessment of the core elements from Stage 1 - to shape them to conclusion during the next 6 to 8 months in Stage 2 We will seek suggestions and input from industry and government on the Stage 2 engagement approach Including how we can co-design the engagement process for Stage 2 to make it as successful as possible
- We’ve had some questions about governance for the refreshed framework. Stakeholder groups (mix of industry and government ) in Stage 1 were advisory Steering Group for Stage 1 – also advisory: Government procurement, ICT and legal representation Large and small departments Contract Authority – Mike Stoopman Stage 2 will continue to have advisory stakeholder groups assisting in the development of: Stage 2 engagement approach, AND further shaping of the framework elements Steering Group for Stage 2 – still advisory – may have some industry representation The GITC Refresh, is one aspect of the ICT Modernisation Program, which assists in the implementation of government’s ICT Strategy. I have overall responsibility for the ICT Modernisation Program and am appreciative of the support from the advisory groups that have and will be in place throughout the implementation stages.
- Co-designing the co-design process!! We want to ensure that: We get agreed engagement timing and approaches for each element of the framework Stakeholders understand their role in the decision making process Stakeholders understand how they will receive feedback on their input Want to be involved? We expect to be calling for stakeholder nominations for the co-design of the engagement process during March See also next slide
- Feel free to have a chat with Gerarda after the presentation. After the last PiT briefing, conversations led to more stakeholders being involved in Stage One.