Student Management Program System FINAL PROJECT Presentation Group 3: Team Leader: Penny Belgarde Ebony Cloud, Bhumikaben Desai, Victoria Nelson, and Godswill Njoku Professor Beyer BIT 559 – Systems Analysis October 16, 2019 Section #1: System Request Project Sponsor: Minot Programs Director and Advisor for Dakota College at Bottineau on Minot State University (MiSU) campus. Business Need: Manage student and program data through an information system that will provide data management capabilities and analysis needed for meaningful and quality student advising and tracking of student programs that are unique to DCB on MiSU campus. Business Requirements: Specific functionality that the system should have includes the following: Input, select specific academic programs and general education requirements specific to each program, and process student data Provide immediate access to student and program information Capture student program and advising data through tracking for review, analysis, and making advising and program decisions Integrate student email functions Produce reports on specific program enrollment, student program progress, new or current students, students taking remedial courses Business Value: Increased student retention One single advising process   Guarantee students placed in required program courses Create advising efficiencies Increase enrollment numbers Conservative estimates of tangible value to the college include the following: $37,000 in tuition and fee revenue from increased enrollment of 10 students $4,000 - $5,000 in savings in hiring adjunct or faculty $10,000 - $15,000 in additional state and federal funding for increased program completers Special Issues or Constraints To prevent low student retention, low enrollment and support the Director position, and assist with her overwhelming, very time consuming job responsibilities, and to retain and boost morale of anyone in this position by developing this information system to create efficiencies and time savings, this project should be completed as soon as possible. Software: The software being used is Admissions to Alumni (A2A) to develop a tracking/database system for an ease of using the software. Purpose: To initiate an effective way to manage student program data through an information system that will provide data management capabilities and analysis needed for meaningful and quality student advising and tracking of student programs that are unique to DCB on MiSU campus. Specific Deliverables: To develop a data collection approach used for students enrolled in programs, to have the ease of accessing and tracking a student’s enrollment. The A2A software increases efficiency, productivity, effectiveness, decision making, communications, user satisfaction and overall work culture. Implementation is a business process re-engineering in itself and has also helped in bringing human efforts, misunderstandings and frustra.

1. Student Management Program System
FINAL PROJECT Presentation
Group 3:
Team Leader: Penny Belgarde
Ebony Cloud, Bhumikaben Desai, Victoria Nelson, and
Godswill Njoku
Professor Beyer
BIT 559 – Systems Analysis
October 16, 2019
Section #1: System Request
Project Sponsor: Minot Programs Director and Advisor for
Dakota College at Bottineau on Minot State University (MiSU)
campus.
Business Need: Manage student and program data through an
information system that will provide data management
capabilities and analysis needed for meaningful and quality
student advising and tracking of student programs that are
unique to DCB on MiSU campus.
Business Requirements: Specific functionality that the system
should have includes the following:
Input, select specific academic programs and general education
requirements specific to each program, and process student data

2. Provide immediate access to student and program information
Capture student program and advising data through tracking for
review, analysis, and making advising and program decisions
Integrate student email functions
Produce reports on specific program enrollment, student
program progress, new or current students, students taking
remedial courses
Business Value:
Increased student retention
One single advising process
Guarantee students placed in required program courses
Create advising efficiencies
Increase enrollment numbers
Conservative estimates of tangible value to the college include
the following:
$37,000 in tuition and fee revenue from increased enrollment of
10 students
$4,000 - $5,000 in savings in hiring adjunct or faculty
$10,000 - $15,000 in additional state and federal funding for
increased program completers
Special Issues or Constraints
To prevent low student retention, low enrollment and support
the Director position, and assist with her overwhelming, very
time consuming job responsibilities, and to retain and boost
morale of anyone in this position by developing this information
system to create efficiencies and time savings, this project
should be completed as soon as possible.
Software: The software being used is Admissions to Alumni
(A2A) to develop a tracking/database system for an ease of
using the software.
Purpose: To initiate an effective way to manage student

3. program data through an information system that will provide
data management capabilities and analysis needed for
meaningful and quality student advising and tracking of student
programs that are unique to DCB on MiSU campus.
Specific Deliverables:
To develop a data collection approach used for students enrolled
in programs, to have the ease of accessing and tracking a
student’s enrollment.
The A2A software increases efficiency, productivity,
effectiveness, decision making, communications, user
satisfaction and overall work culture.
Implementation is a business process re-engineering in itself
and has also helped in bringing human efforts,
misunderstandings and frustration.
Benefits: Listed below are a few benefits (see final project
document for all benefits):
Eliminates redundancy and multiple entries of data (attendance,
marks, performance etc.)
Seamlessly integrates Learning Management System and
Library Management System
Single Sign-on to all the integrated modules to ensure no effort
and less frustration
User Friendly UI that simplifies actions. Every user gets his/her
dashboard to get to their actions
User Role well defined and every user can access the system as
per their rights
Generate marksheet, documents, reports with a few clicks.
Track Placement activities and Placement Performance with
ease
Section #2: Methodology, Tools, & Techniques Memo (slide 1
of 2)

4. A2A Software Admission Management: The complete
educational ERP system is a comprehensive and advanced way
to manage the programs education system and processes.
Features:
Admissions Management
Curriculum Management
Student Information / Records
Student Portal
Section #2: Methodology, Tools, & Techniques Memo (slide 2
of 2)
A2A:
The software management system is an advanced IT tool that
can be used by the educational and academic organizations to
manage the different activities and aspects including
admissions, enrollments, teaching/learning, placement and other
activities associated with the teaching and learning process.
Fully customizable software tool and platform that can reflect
all your emblems, logos, fonts, color schemes, education, and
teaching patterns/symbols, and themes in your certifications,
degrees, educational syllabus and structures and at other desired
instances.
One of the leading web development companies. A2A
seamlessly integrates with all kinds of web browsers and
existing websites while we can also create and develop for you
a customized and intuitive website that is user-friendly and
brings to you more enrollments.
Transform your academic and learning processes and help your
educational organization and institution reach the zenith of
performance, recognition, and success.
Admission Management:

5. Student registration
Online admission form submissions
Student enrollment
Admittance
Confirming of admission and the creation of login ID
Technical Feasibility
The Dakota College Tracking/Database Project Executive
Summary is feasible technically, although there are some risk.
Included in this PPT are only the moderately high and medium
risks, which are:
The risk regarding familiarity with tracking and database
applications is moderately high.
The IT department has strong knowledge of the new typed of
database system they are building, as it has worked with similar
projects in the recent past that has been Windows based.
This type of software application already exists, and the user of
this system has extensive experience working in these types of
programs.
The project size is medium risk.
The project team will consist of fie people
The user of the system will only be one person and will be
required to use the system.
The size of the project size is smaller and will be integrated
with one other system that could add to the complexity of the
project and require more time for integration.
Section #3: Feasibility Executive Summary (slide 1 of 2)
ROI = $122,000 – $16,000 = 66.25% ROI
$160,000
Development Costs
Software Cost

6. Consultant Fees
Developmental Team ExpenseOperational Costs
Software Upgrades
Software licensing fee
Hardware repair and maintenance
User trainingTangible Benefits
Increased Revenue from increased tuition and fees
collectionIntangible Benefits
Increased student retention
Increased student enrollment
Increased cost savings
Increased staff/faculty morale
Increased brand recognition
Higher quality customer service
Increased time to spend on marketing efforts
Cost and Benefits Identified:
Section #3: Feasibility Executive Summary (slide 2 of
2)2020202120222023TotalBenefits Increased tuition &
fees37,00037,00037,000111,000 Savings on hiring
adjunct4,0004,5005,00013,500 Increased state & federal
funding10,00012,00013,50035,500Total
Benefits51,00053,50055,500160,000Development Costs
Software15,00000015,000 Consultant fees1,5000001,500
Developmental team expense3,5000003,500Total
Developmental Costs20,00000020,000Operational Costs
Software upgrades3504004501,200 Software licensing
fee1,5001,5001,5004,500 Hardware repair and
maintenance5005005001,500 User
training150150150450Total Operational
Costs2,5002,5502,6007,650Total
Costs20,0002,5002,5502,60027,650Total Benefits – Total
Costs(20,000)48,50050,95052,900132,350Cumulative Net Cash
Flow(20,000)28,50079,450132,350Return on Investment (ROI)
20.9% (27,650/132,350)Break-Even-Point
0 years (0 years of negative cumulative cash flow, therefore,
the B-E-P is 0 years)

7. Costs-Benefit Analysis—Simple Cash Flow Method:
StreamQuestions, Success Criteria, Artifacts, and Health
ChecksTarget1 MISSIONProject is being undertaken to
implement a better system to track number of students,
progress, and class availability. Product will save time and
produce accurate results for students’ progression.Positive
reputation
Improve communication
Cost effective
Create tracking capabilities
Decrease manual input
Eliminate papers2 STAFFPenny + admin staff- Initiation- THE
WHY BEHIND THE PROJECT
Victoria+ (Financial aid staff)- Planning-
BUDGET/AFFORDABILITY/EXPECTED TIMEFRAME
Bhum +(developers/students)- Execute-
RESEARCH/COMPARE CURRENT SYSTEM TO NEW
SYSTEM/ FORECAST/TRACKING
Godswill+(students?)-Monitoring- VERIFY QUALITY
OUTPUT IN ALINGMENT WITH COST AND TIME
Ebony- Closing- PROJECT ANALYSIS POST
IMPLEMENTATIONProcess improvement
Customer support
Crisis response
Multi- dimensional: different tech backgrounds, cultures, and
ages
Virtual
High performing3 PLAN Success and acceptance criteriaGo
paperless
Integrate learning management and library management system
Eliminate redundancy
Integrate alerts, reminders, and emails
Section #4: Project Management (slide 1 of 2)

8. 4 ACTIVITIES/TASKSDiscuss requested changes with
individuals that regularly use system
Identify # of students and staff to utilize program
Learn and observe current system
Determine timeframe of implementing upgrades
Test new system
Ensure system auto updates to properly reflect
course availability
Plan for recovery/backup
Deploy
FeedbackEnsure personalization
24/7/365 Support5 TOOLSSoftware- Admissions to Alumni
(A2A)
Learning Management
Library Management
Placement Management
Initiate an effective way to manage student program through
an IS program that provides data management capabilities.6
CONTROLDeployment/RolloutSUCCESSFUL PROJECT
Increased efficiency, productivity, decision
making, communications, improve work culture, and
overall satisfaction.
Section #4: Project Management (slide 2 of 2)
Section #5: Requirements Documentation (slide 1 of 2)
Functional Requirements:
1. Student Data Management The system will allow the user to
enter and record student data and program information, view
and analyze student data and program information, and edit and
make changes to student data and program information.
2. Program Management The system will allow the user to
select programs for each student, enter information on selected
programs specific to each student, and enable the user to select
specific options on student’s education plan
3. Search and Browse The system will allow the user to search

9. students by programs, new or current students placement scores,
etc. and browse students by categories in system.
4. Promote They system will keep track of students in specific
programs, completion or degree dates, and number of students
attending on-campus and will use this information to determine
what program to promote and advertise. The marketing
department can work on promotional initiatives throughout the
school year. Based on student enrollment in certain programs,
decisions can be made on what programs to market heavier.
Nonfunctional Requirements:
1. Operational The system should run on laptop device and
mobile device used by the user, run on any web browser, save
automatically after every entry, and connect to printers
wirelessly.
2. Performance They system should support one user, the
Director of the Dakota College office.
3. Security Student information will be secured and protected
and only the user and any advising faculty approved may use
this system.
4. Cultural and Political No special cultural and political
requirements are expected.
Elicitation Requirements
The elicitation technique in gathering requirements for the
system is through an interview and observation.
Section #5: Requirements Documentation (slide 2 of
2)Interview Notes Approved by: Victoria EdwardsPerson
Interviewed: Director of Dakota College on MiSU campus
Interviewer: Victoria Edwards
Purpose of Interview:
Understand student data input and data processed for analysis.
Determine information requirements for student advising and
tracking of student programs.

10. Summary of interview:
The advisor or user meets with many students (100-110
students) in a small amount of time. The information gathered
on each student is massive, which needs to be organized,
tracked, and easily accessible for efficiency and accuracy. The
amount of information collected in the initial advising meeting
is a lot and each semester after more information will be added
or edited. Data collected will be some basic demographic
information, but most data will be specific testing data for
placement into remedial English or Math courses, program
information, program tracking information, and estimates on
transfer or application dates to other programs.
The information about programs need to be the following:
Passport program:
Which MiSU degree program the student chooses once they
complete the Passport program, what general education
requirements the MiSU program requires, what the estimated
application and transfer date to MiSU will be.
Dakota Nursing Program (LPN & RN Program):
The pre-requisite requirements to be ready to apply to the
program, a checklist to all pre-requisite requirements to track
what has been completed, and an estimated application and
program start date.
AAS & Certificate Degree Programs:
A selection of all AAS and Certificate programs offered through
Dakota College on the MiSU campus. The user would like to
see a link or subcategory to the curriculum of each program for
quick access and tracking of student semesters and grades.
The interviewee also explained the most meaningful information
is all information, as each advising meeting, all information is
reviewed and used in progressing student’s education plan.
Specific information on tracking programs and enrollment in
programs and courses, will help determine marketing and

11. outreach efforts. In analyzing student data and program
information, the user will be able to determine where to put
efforts in to advertising, promotion of low enrollment programs,
and planning of adjunct instructors from semester to semester.
The biggest problems with the current tracking system being
used by the user is it is a scattered system using an excel
spreadsheet and the inside of the students file folder. The
information is not gathered and takes times to gather
information for student advising.
Open Items: Get copy of spreadsheet being used for advising
and tracking and obtain an old student folder with user notes.
Document Requirements Interview Memo:
Section #6: Use Case (slide 1 of 3)Use Case IDUse CaseUC-
1System Admin RegistrationUC-2Student Record Management
UC-3Program Record ManagementUC-4Communication
ManagementUC-5Report ManagementI
D:UC-1Use Case Name:System Administrator
Registration Description:The System Administrator (SA) will
have access to register the student data along with the program
information. System Administrator will register all require
student information to the system. Each student will have their
unique identifier.Priority:HighTrigger: Students require to
register their information for enrollment. Primary Actor:System
Administrator Preconditions:Student enrollmentNormal
Course:System Administrator will enter student’s basic
informationAlternative Course: Hard paper or hand-written form
base registration
Admin can also take students finger print for unique
identification.Postconditions:Student record management Main
Success Scenario:System Administrator should be able to login

12. and view all student information.
System Administrator can register any new student to the
system.
System Administrator can update/delete any student program
information. Exceptions: Unavailability of student, student data
or hardware failure Summary InputSourceOutputDestinationSA
Id
List of Student Ids
Date Range
Course/Program Id
Student registrationStudentStudent data
Program DataSystem admin
Functional Requirements:
1. Student Data Management
1.1 The system will allow the user to enter and record student
data and program information.
1.2 The system will allow the user to view and analyze student
data and program information.
1.3 They system will allow user to edit and make changes to
student data and program information.
2. Program Management
2.1 The system will allow the user to select programs for each
student.
2.2 The system will enable the user to enter information on
selected programs specific to each student.
2.3 The system will enable the user to select specific options on
student’s education plan (attend on-Campus or online, apply or
transfer to other program dates, new or current student, etc).
Section #6: Use Case (slide 2 of 3)

13. Section #6: Use Case (slide 3 of 3)
Section #7: Process Model: Context Diagram and Data Flow
Diagram
**Included only UC5-CD and UC5-DFD to show the overall
system. Please see final project documents for all other CD and
DFDs.
UC5-CD:
UC5-DFD:
The END
Return on Investment (ROI):
Year 0 Year 1 Year 2 Year 3 Total
Total Benefits 51,000 53,500 55,500 160,000
Total Costs 15,000 6,500 7,500 8,500 (37,500)
Net Benefits (15,000) 44,500 45,500 47,000 122,000
Cumulative Net
Cash Flow
(15,000) 29,500
75,000 122,000
ID: UC-2
Use Case Name: Student Record Management

14. Description: The System Administrator (SA) will have the
authority of student
management. It means that The System Administrator (SA) can
add new student record, edit existing student record, and delete
student record.
Having admin authority to manage records means admin can
easily handle student information and can perform add, edit and
delete operation on student data. The System Administrator
(SA)
also have the authority to search student’s enrollment history.
Maintaining latest student information is very important for any
institute. This student record management allow admin to
achieve
this task easily.
Priority: Medium
Trigger: Enrollment of new student – add
Modify or correct existing student info – edit
Student left institution - delete
Search student enrollment - search
Primary Actor: System admin
Preconditions: Student enrollment, student data management
Normal Course:
- New student enrollment – add student information
- Existing student – edit or correct existing student information
- Discontinue student – delete student data
- Search Student enrollment – search student information
Alternative Course:
- Handle student information in hard paper (in hard pages
record book)
Postconditions: Updated student information available in system
Exceptions: Unavailability of student, student data or hardware
failure
Main

15. Success Scenario:
When all student’s information is available, system can easily
search, add, edit or delete student information.
Summary Input Source Output Destination
Student registration
Student Ids
Course/Program Ids
Student Student data System admin
ID: UC-3
Use Case Name: Program Record Management
Description: The System Administrator (SA) will have the
authority of Program
management. It means that The System Administrator (SA) can
add new Program information, edit existing Program record, and
delete existing Program record. Having admin authority to
manage
records means admin can easily ha ndle Program details and can
perform add, edit and delete operation on Programs information.
Priority: Medium
Trigger: Require adding new Program info – add
Modify or correct existing Program info – edit
Finish of curriculum - delete
Actor: System Administrator
Preconditions: Programs information and curriculum details
The System Administrator (SA) identity is authenticated.
The SA has necessary training and credentials on file.
The system can send and receive emails
The system can send and receive alert messages
The SA can view and update the communication method.
The system datastore is up -to-date and on-line.
Normal Course: Create new Program to meet curriculum
Edit or modify existing Program details
Delete existing Program once curriculum or academic year has

16. been over
Alternative Course: Handle Program information in hard paper
(in hard pages record
book)
Postconditions: Updated Program information available in
system
Exceptions: Unavailability of Program data or curriculum or
hardware failure
Main
Success Scenario:
Once academic year starts and curriculum available, admin can
add
Program according to curriculum requirement.
If it requires to adjust existing Program, admin do have control
to
perform edit operation as well.
In case of finish subject or curriculum, ad min can delete all
Programs associate with that subject as well.
Summary: Inputs Source Output Destination
Course/Program Id
SA ID
System admin Program
details data
System Administrator (SA)
ID:
UC-2
Use Case Name:
Student Record Management
Description:
The System Administrator (SA) will have the authority of
student management. It means that The System Administrator
(SA) can add new student record, edit existing student record,
and delete student record.
Having admin authority to manage records means admin can

17. easily handle student information and can perform add, edit and
delete operation on student data. The System Administrator
(SA) also have the authority to search student’s enrollment
history.
Maintaining latest student information is very important for any
institute. This student record management allow admin to
achieve this task easily.
Priority:
Medium
Trigger:
Enrollment of new student – add
Modify or correct existing student info – edit
Student left institution - delete
Search student enrollment - search
Primary Actor:
System admin
Preconditions:
Student enrollment, student data management
Normal Course:
· New student enrollment – add student information
· Existing student – edit or correct existing student information
· Discontinue student – delete student data
· Search Student enrollment – search student information
Alternative Course:
· Handle student information in hard paper (in hard pages
record book)
Postconditions:
Updated student information available in system
Exceptions:
Unavailability of student, student data or hardware failure
Main
Success Scenario:
When all student’s information is available, system can easily

18. search, add, edit or delete student information.
Summary Input
Source
Output
Destination
Student registration
Student Ids
Course/Program Ids
Student
Student data
System admin
ID:
UC-3
Use Case Name:
Program Record Management
Description:
The System Administrator (SA) will have the authority of
Program management. It means that The System Administrator
(SA) can add new Program information, edit existing Program
record, and delete existing Program record. Having admin
authority to manage records means admin can easily handle
Program details and can perform add, edit and delete operation
on Programs information.
Priority:
Medium
Trigger:
Require adding new Program info – add
Modify or correct existing Program info – edit
Finish of curriculum - delete
Actor:
System Administrator
Preconditions:
Programs information and curriculum details

19. The System Administrator (SA) identity is authenticated.
The SA has necessary training and credentials on file.
The system can send and receive emails
The system can send and receive alert messages
The SA can view and update the communication method.
The system datastore is up-to-date and on-line.
Normal Course:
Create new Program to meet curriculum
Edit or modify existing Program details
Delete existing Program once curriculum or academic year has
been over
Alternative Course:
Handle Program information in hard paper (in hard pages record
book)
Postconditions:
Updated Program information available in system
Exceptions:
Unavailability of Program data or curriculum or hardware
failure
Main
Success Scenario:
Once academic year starts and curriculum available, admin can
add Program according to curriculum requirement.
If it requires to adjust existing Program, admin do have control
to perform edit operation as well.
In case of finish subject or curriculum, admin can delete all
Programs associate with that subject as well.
Summary: Inputs
Source
Output
Destination
Course/Program Id
SA ID
System admin
Program details data

20. System Administrator (SA)
ID: UC-4
Use Case Name:
Communication Management
Description:
The system will be able to integrate and work with other
services like alert
messages and Email regarding students’ enrollment. The System
Administrator (SA) only has the authority to a ccess/ manage
communication
method.
Priority:
Medium
Trigger:
Requires sending student enrollment information via Email and
alert message.
Actor:
System Administrator
Preconditions:
The System Administrator (SA) identity is authenticated.
The SA has necessary training and credentials on file.
The system can send and receive emails
The system can send and receive alert messages
The SA can view and update the communication method.
The system datastore is up -to-date and on-line.
Normal Course:
System will send alert message and email for Student new
enrollment to SA.
System will send alert messages and email for enrollment to SA.
The SA can view all communication page/method
Alternative Course:
The student enrollment is very low. But the student submitted
sick certificate

21. manually to professor.
The email server is down.
Postconditions:
The system stores all email and alert communication in the
database.
The student enrollment is updated and maintain real -time in
database.
The student enrollment notification/alert sent to student and SA.
The student enrollment update/modification alert sent to student
and SA.
Exceptions:
The system displays message “The enrollment is too low. Please
contact
professor or principal office.”
The email server is down and system unable to send the email
message to
student.
System displays alert notification to student for upcoming
change in schedule
for the course.
The system terminates the use case
Summary: Inputs Source Output Destination
Enrollment Id
List of Student Ids
Email Id
Course/Program Id
Application
Application
datastore
Email
Alert
message
Student
Enrollment
report
System Administrator (SA)

22. Student
ID: UC-5
Use Case Name: Report Management
Description: The system will be able to generate an enrollment
report on the weekly,
monthly and yearly basis of entry/exit entries. The system
admin has the
authority to generate reports according to the requirements and
print the
reports.
Priority: Medium
Trigger: Requires generate and print enrollment report
System Admin
Actor: System Administrator
Preconditions: The System Administrator (SA) identity is
authenticated.
The SA has necessary training and credentials on file.
The system can generate enrollment reports
The system can print enrollment reports
The SA can view and update the enrollment report.
The system datastore is up -to-date and on-line.
Normal Course: System can send weekly, monthly and yearly
enrollment report for
Student(s).
System can print weekly, monthly and yearly enrollment report
for
Student(s).
System can retrieve and print report for selected date range.
Alternative Course: The professor requested student enrollment
for specific date range.
Postconditions: The system stores all student enrollment in the
database.
The student enrollment is updated and maintain real -time in

23. database.
Exceptions: The system displays message “The printer is
offline. Please save your
report.”
The database is down due to maintenance. System displays
“Schedule
maintenance message”
The system terminates the use case
Summary: Inputs Source Output Destination
SA ID
Enrollment Id
List of Student Ids
Date Range
Course/Program Id
Application
Application
datastore
Student
Enrollment
report
System Administrator (SA)
Student
ID:
UC-4
Use Case Name:
Communication Management
Description:
The system will be able to integrate and work with other
services like alert messages and Email regarding students’
enrollment. The System Administrator (SA) only has the
authority to access/ manage communication method.
Priority:

24. Medium
Trigger:
Requires sending student enrollment information via Email and
alert message.
Actor:
System Administrator
Preconditions:
The System Administrator (SA) identity is authenticated.
The SA has necessary training and credentials on file.
The system can send and receive emails
The system can send and receive alert messages
The SA can view and update the communication method.
The system datastore is up-to-date and on-line.
Normal Course:
System will send alert message and email for Student new
enrollment to SA.
System will send alert messages and email for enrollment to SA.
The SA can view all communication page/method
Alternative Course:
The student enrollment is very low. But the student submitted
sick certificate manually to professor.
The email server is down.
Postconditions:
The system stores all email and alert communication in the
database.
The student enrollment is updated and maintain real-time in
database.
The student enrollment notification/alert sent to student and SA.
The student enrollment update/modification alert sent to student
and SA.
Exceptions:
The system displays message “The enrollment is too low. Please
contact professor or principal office.”
The email server is down and system unable to send the email
message to student.

25. System displays alert notification to student for upcoming
change in schedule for the course.
The system terminates the use case
Summary: Inputs
Source
Output
Destination
Enrollment Id
List of Student Ids
Email Id
Course/Program Id
Application
Application datastore
Email
Alert message
Student Enrollment report
System Administrator (SA)
Student
ID:
UC-5
Use Case Name:
Report Management
Description:
The system will be able to generate an enrollment report on the
weekly, monthly and yearly basis of entry/exit entries. The
system admin has the authority to generate reports according to
the requirements and print the reports.
Priority:
Medium
Trigger:
Requires generate and print enrollment report
System Admin
Actor:

26. System Administrator
Preconditions:
The System Administrator (SA) identity is authenticated.
The SA has necessary training and credentials on file.
The system can generate enrollment reports
The system can print enrollment reports
The SA can view and update the enrollment report.
The system datastore is up-to-date and on-line.
Normal Course:
System can send weekly, monthly and yearly enrollment report
for Student(s).
System can print weekly, monthly and yearly enrollment report
for Student(s).
System can retrieve and print report for selected date range.
Alternative Course:
The professor requested student enrollment for specific date
range.
Postconditions:
The system stores all student enrollment in the database.
The student enrollment is updated and maintain real-time in
database.
Exceptions:
The system displays message “The printer is offline. Please
save your report.”
The database is down due to maintenance. System displays
“Schedule maintenance message”
The system terminates the use case
Summary: Inputs
Source
Output
Destination
SA ID
Enrollment Id
List of Student Ids

27. Date Range
Course/Program Id
Application
Application datastore
Student Enrollment report
System Administrator (SA)
Student
GROUP 3 E-R DIAGRAM
The Modeling Blueprint (50 points)
· The DBA Role will examine data modeling concepts,
normalization, and performance design.
· A CASE tool such as Visible Analyst or a modeling tool such
as VISIO will be used to begin creating the entity-relationship
modeling diagramming and the data dictionary documentation.
· Deliverable = Rough draft of E-R diagram.